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Deputy Clerk Resume Samples
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0-5 years of experience
Checked for spelling, typographical errors, conformance to formats, and procedural requirements.
- Planned and arranged the maintenance and preparation of information needed for budget reports, and organized the flow of clerical processes in the office.
- Requisitions office supplies, equipment and publications.
- Analyzed the processes, procedures, and structured associated with a wide variety of support operations for the organization
- Compiled and maintained records
- Maintained a file of credit card documentation, charge card receipts, delivery tickets, and monthly billing statement
- Provided a wide range of HR services to employees and management
- Gathered information, identified and analyzed issues and developed recommendations to resolve problems involving effectiveness and efficiency in program operations
0-5 years of experience
Assisted and responded via phone to inquiries from attorneys, judicial officers, the law enforcement
community and the general public.
- Prepared, reviewed and processed legal documents, correspondence, motions and orders.
- Prepared the dockets of scheduled cases.
- Completed court-related forms such as petitions and reschedules [company name].
0-5 years of experience
Communicated pertinent information to the public via phone, email, mail, and in person.
- Assisted victims, defendants, and other individuals throughout court proceedings from beginning to end.
- Cultivated close working relationships with other municipalities and governmental agencies.
- Organized and maintained court documents and case files before, during, and after court proceedings.
- Screened telephone calls and forwarded them to the appropriate departments.
- Assisted counsel in providing documentation and information upon request.
- Created and implemented policies, work flow procedures, and work assignments.
- Responsible for assisting in courtroom procedures alongside the judge, district attorney, and defense attorney.
0-5 years of experience
Questioned applicant to obtain information, such as name, address and age.
- Recorded data on prescribed forms.
- Evaluated information obtained to determine applicant qualification for document requested.
- Collected prescribed fee.
- Conducted oral, visual, written and performance tests to determine applicant qualifications.
- Structured and maintained all records obtained for audits.
- Distribution and collection of Village Taxes.
0-5 years of experience
- Examined legal documents submitted to court to ensure compliance with law and court guidelines
- Organized and maintained all court records and documents in statewide database and filed them onsite
- Secured written information for judges, attorneys and litigants
- Provided public with general information about court procedures
- Participated in court hearings and handled daily operations of office
6-10 years of experience
Maintained the front desk and reception area in a neat and organized fashion, including performing cashier duties, greeting visitors and answering telephone and in-person requests for information.
- Supported assistant deputy clerk with generating court calendars and various court documents for district and [company name] sessions.
- Processed summons, subpoenas, motions and other court related documents.
- Organized and maintained case files and office documents.
0-5 years of experience
Responsible for disbursing child support checks, criminal refund checks, Bond refunds, civil case refunds, and more.
- Cashiered for citizens paying their child support or probation fees.
- Reconciled co-workers tills, which included cash payments, check/money order payments, and credit card payments.
- Made adjustments to different accounts to ensure that each account was accurate and balanced.
- Completed the daily bank deposit which included more than $50,000 each day.
6-10 years of experience
Recorded case depositions, court orders and arrangements.
- Answered inquiries from the general public regarding judicial procedures and payments of fines.
- Recorded dockets and calendars of cases to be reviewed.
- Prepared and issued orders of the court.
- Explained procedures and forms to parties in cases and to the general public.
0-5 years of experience
Computing deeds, marriage licenses, plats, mortgages, and many other legal documents
- Synthesizing car insurance, issuing license plates, marriage licenses, etc.
- Coordinating multi-line phone system, fax machine, copier, etc.
- Negotiating with, instructing, speaking to, and taking instructions from clients
- Tending to and postmarking mail
- Handling money and depositing it to local banks
0-5 years of experience
Received incoming cases and process for Court hearing
- Processed daily/monthly reports and court dockets
- Provided customer service both in person and on the phone
- Provided information on policies, State laws and regulations to the public
- Ensured that policies and procedures are followed and processed correctly
- Resolved discrepancies
- Responded to status inquiries from various governmental agencies
6-10 years of experience
Drafted meeting agendas, supplied advance materials and executed follow-up for meetings and team conferences.
- Managed the receptionist area, including greeting visitors and responding to telephone and in-person requests for information.
- Handled all media and public relations inquiries.
- Maintained the front desk and reception area in a neat and organized fashion.
- Wrote reports and correspondence from dictation and handwritten notes.
- Dispersed incoming mail to correct recipients throughout the office.
- Made copies, sent faxes and handled incoming and outgoing correspondence.
- Organized files, developed spreadsheets, faxed reports and scanned documents.
- Created weekly and monthly reports.
- Managed daily office operations and maintenance of equipment.
6-10 years of experience
Update files for the in court sessions for each day, along with the out of court sessions.
- Copy and assemble files for Notice of Appeals.
- File stamp and enter motions that are sent to the court.
- Certify and seal documents as needed.
- Order books up to date for the court.
- Update the court staff and cover multiple courts during absences.
0-5 years of experience
Created a computer-based system for indexing court orders.
- Assisted the public, attorneys, and bondsmen with filing cases and paperwork in the Criminal, Civil, Juvenile, and Domestic Departments.
- Updated court data on the case management system and filed court documents and exhibits.
- Operated office machinery such as computers, copiers, printers, scanners, telephones, and fax machines.
0-5 years of experience
Record case dispositions, court orders, or arrangements made for payment of court fees.
- Examine legal documents submitted to courts for adherence to laws or court procedures.
- Perform administrative tasks, such as answering telephone calls, filing court documents, or maintaining office supplies or equipment.
- Search files and contact witnesses, attorneys, or litigants to obtain information for the court.
- Answer inquiries from the general public regarding judicial procedures, court appearances, trial dates, adjournments, outstanding warrants, summonses, subpoenas, witness fees, or payment of fines.
- Instruct parties about timing of court appearances.
- Explain procedures or forms to parties in cases or to the general public.
6-10 years of experience
Assisting at the main desk, answering questions and giving out requested information.
- Answering routine telephone inquiries and responding to correspondence.
- Performing clerical and record keeping duties.
- Balancing clients’ accounts daily and preparing daily bank deposits for the Clerk as needed.
- Participating in the billing, receipt and recording of payment of citations.
- Attending training sessions, workshops or seminars as deemed appropriate.
- Maintain quality control/satisfaction records, constantly seeking new ways to improve customer service.
0-5 years of experience
Calculated, posted, and distributed payroll for employees bi-weekly.
- Compiled the Docking data for processing bi-weekly payroll.
- Created new employees in ADP e-TIME.
- Added accrued leave for employees.
- Edited employees’ records.
0-5 years of experience
Greet Customers/ Attorneys and direct them to their perspective court rooms at the court appointed time
- Analyze accounts and assist customers/attorneys with filings such as Motions for Installment payments and stopping wage garnishments and new case filings
- Enter bankruptcy papers and reinstatement of garnishments
- Put paperwork in order by case/docket number and scan necessary documents on computer system
- File documents in their perspective jackets
- Issue releases and stay of garnishments
10+ years of experience
Maintains exemplary professional relationships with judges, court staff, attorneys, paralegals, and pro se litigants.
- Trained multiple employees and received excellent feedback from trainees as well as my superiors.
- Recognized for mastery in knowledge and customer service skills during yearly evaluations.
- Tackled the implements of the new computer systems.
- Helped with the structure of the new Family Resources Division.
- Quickly and effectively solve customer challenges.
- Excellent team player and hard worker.
- Received three promotions within my 11 years of service.
0-5 years of experience
Assisted court personnel in locating files and documents as necessary
- Filed and e-filed various court documents, forms, reports, records and other materials in the department
- Received and processed new cases and incoming information
- Electronically processed petitions, decrees, pleadings, submits, motions, court orders and court judgments
- Submitted orders and motions to judge for signature as required
- Monitored returns on appeals and docket court files for destruction
- Prepared all types of court cases for record preservation
0-5 years of experience
Efficiently process Small Claims complaints and accurately taking steps in following protocol and state laws and guidelines
- Provide assistance in completing necessary documentation to complete and follow through with initial filings
- Responsible for calendaring court hearings by utilization of various computer programs
- Determine case by case courses of action for pro se clients and assisting attorney’s in small claim litigations
- Process Notice of Appeals, bonds, and Indigent applications
0-5 years of experience
Evaluate applications, records, or documents to gather information about eligibility or liability issues.
- Issue licenses to individuals meeting standards.
- Score tests and observe equipment operation and control to rate ability of applicants.
- Warn violators of infractions or penalties.
- Administer written tests to license applicants.
- Prepare reports of activities, evaluations, recommendations, or decisions.
- Prepare correspondence to inform concerned parties of licensing decisions or appeals processes.
- Report law or regulation violations to appropriate boards
0-5 years of experience
Identify, inspect and interpret legal real estate plats, surveys and personal property to determine compliance
- Maintain and manage public access of microfilm records and maintain their security
- Issue Writs of Execution and/or garnishment on tax liens and forward to appropriate offices for services
- Liaison between lawyers, abstract & title companies, and public for research and recording information for real estate
- Maintain logs and bill various state agencies, IRS and City of Fort Smith monthly for recordings
- Prepare and issue marriage licenses and forward originals to state agency
- Customer service including multi-line phone and In-person
0-5 years of experience
Processed domestic violence and civil harassment restraining orders
- Interacted with the Judges in regards with the orders
- Assisted customers on legal documents
- Processed letters for Juvenile Custody Orders
- Filed documents accurately and in a timely and orderly manner
- Maintained confidential status of information
0-5 years of experience
Answer inquires from the general public regarding judicial procedures, court appearances, trial dates, adjournments, outstanding warrants, summonses, subpoenas, witness fees, or payment of fines.
- Record case dispositions, court orders, or arrangements made for payment of fees.
- Certified as a Coordinator for tax debt set off program.
- Administrator for Department Of Accounts and Compensation Board.
- Reconcile Bank Statements and make bank deposits.
- Perform administrative tasks, such as answering telephone calls, filing court documents, or maintaining office supplies and equipment.
- Prepare documents recording the outcomes of court proceedings.
- Review files, records and other documents to obtain information to respond to request.
0-5 years of experience
Responsible for maintaining functions within the Civil and Probate departments.
- Received, entered and set up new cases in computer system including receipt of payments.
- Processed service as needed, citations, writs, subpoenas, etc.
- Interacted with Sheriffs Department regarding service requested by Attorney’s and the Court.
- Entered incoming data regarding cases and submitted to the Court when appropriate.
- Prepared post judgment Abstracts, Executions, Appeals Etc.
- Closed out cases after judgments and filed.
0-5 years of experience
Manage two major felony courts
- Update and enter in-session and out-of-session court minutes
- File and enter motions, petitions, and court appearances for public defenders and prosecutors.
- File and enter expungement/restrict records petitions
- Write up license suspensions and forward to BMV
- Issue warrants and write up bond returns
0-5 years of experience
Responsible for varied duties that require knowledge of Michigan Court rules. Exercises a significant degree of independent judgment in the performance of daily job responsibilities.
- Responds to customer inquiries via phone, mail, e-mail and in person.
- Processes and records fee payments.
- Performs criminal and civil background checks.
- Maintains mail computer log.
- Responsible for transferring files out-of-county for change of venue requests from the Michigan Supreme Court.
- Notifies all parties regarding certain hearing dates, times, and of court procedures.
- Communicates information regarding Personal Protection Order procedures to the public and processes filed orders.
6-10 years of experience
Maintain minutes of court proceedings, administer oaths, issue summons
- Manage court calendars and help coordinate judges, attorneys and pro-se parties schedules for meetings or court hearings
- Maintain orderly custody and control of court records and exhibits
- Assist general public, attorneys, judicial officers and staff
- Prepare orders
- Other general clerical duties as needed.
10+ years of experience
- Experienced Deputy Clerk, professional with strong leadership and relationship-building skills.
- Excellent at juggling multiple tasks and working under pressure.
- Hardworking individual who likes fast paced work.
- Assisted the head clerk in managing the day to day functions of the office.
- Record the happenings at a court hearing and file the details in case files
- Maintain decorum and strict adherence to court regulations
0-5 years of experience
- Record, maintain, and file court records for Civil, Criminal and Domestic Relations
- Prepare Bench Warrants, Capias Warrants, Order of Sale and Summons on Complaint
- Operate office machines, answer telephone calls, direct calls, deliver messages
- Distribute incoming mail, prepare outgoing mail
- Respond to correspondence and record requests
- Prepare cost statements and bank deposits, collect incoming fees
6-10 years of experience
- Execute daily operations of circuit clerk’s office
- Meet with judges, lawyers, probation officers, police, and social agency officials in order to coordinate the functions of the court
- Review and file pleadings, petitions, and other documents relevant to court actions
- Record case dispositions, court orders, and arrangements made for payment of court fees
- Collect court fees and fines, and record amounts collected
Deputy Clerk Duties and Responsibilities
Deputy Clerks must complete various administrative tasks in order to ensure smooth and efficient court operations. We looked at several job postings for Deputy Clerks and discovered that many employers list the following duties and responsibilities for this occupation.
Prepare Legal Documents and Forms A main responsibility of a Deputy Clerk is to create and organize documents needed for court proceedings. These documents might relate to correspondence, motions, depositions and proceeding outcomes. Deputy Clerks also prepare documentation for sentencing, releases and probation orders. They also complete warrant and petition forms.
Create and Maintain Court Dockets Deputy Clerks are responsible for arranging the schedule of cases to appear in court. They distribute this schedule to lawyers, judges and other court members. This schedule is maintained daily and Deputy Clerks must be able to make necessary changes and distribute changes as needed.
Process Court Payments A Deputy Clerk will handle the payment of court fines and fees and process receipts of these payments. They must balance and reconcile cash receipts. Deputy Clerks will generally enter payment information into an automated system.
Assist During Courtroom Proceedings In many cases, a Deputy Clerk is present in the courtroom during court proceedings. Duties they might perform include recording minutes, marking exhibits, calling witnesses and swearing in jurors.
Deputy Clerk Skills
Strong listening and oral and written communication skills are essential for Deputy Clerks. They should also be detail-oriented, organized individuals who are adept at multitasking and thrive in a fast-paced environment. The ability to work in a team is crucial, as Deputy Clerks interact daily with judges, lawyers, court officers, jurors and the public. For the latter, strong customer service skills should be displayed. With the use of automated systems and processing of court payments, a Deputy Clerk should also possess strong computer and math skills. In addition to these abilities, potential employers of Deputy Clerks prefer candidates who possess the following skills:
- Preparing legal documents – from legal motions to court proceeding outcomes, the court system requires various documentation and Deputy Clerks are essentially responsible in producing these documents
- Creating court schedules – a daily schedule of court cases is essential to courtroom operations and Deputy Clerks must display the ability to create and organize this schedule
- Maintaining case files – in every court proceeding, files and other documents must be readily available to judges, lawyers and jurors and it is up to the Deputy Clerk to ensure that all documents are maintained in the courtroom
- Understanding of court policies and procedures – Deputy Clerks must explain and ensure adherence to all court policies and procedures for jurors, witnesses and court spectators and need to be knowledge about this information
Deputy Clerk Education Requirements
In most cases, those seeking a position as a Deputy Clerk need only a high school diploma or GED. Some employers might require an associate’s or bachelor’s degree in legal studies or a related area or possession of a paralegal certificate. Completion of some college coursework can usually satisfy any that employers might look for in job candidates.
Deputy Clerk Salary
The BLS states that the median annual salary for court clerks is $35,850. The upper 10 percent earn $55,290, while the lowest 10 percent sees a median annual wage of $23,420. State government court clerks make slightly more than local government clerks, with a mean annual salary of $43,020 versus $36,800. The highest annual mean salary for these clerks is seen in New York ($54,630), with New Jersey ($49,200), Alaska ($47,940), Connecticut ($47,720) and Rhode Island ($46,480) rounding out the top five states for top salaries.
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Deputy Clerk
Last edited by: Gabriela Barcenas, CONTENT STRATEGIST -
Gabriela Barcenas
CONTENT STRATEGISTGabriela is a Certified Professional Resume Writer (CPRW) and career adviser. With 10 years of digital media experience and five years of resume writing expertise, her publication history includes fashion, education, travel, social justice, equitable design and career advice.
