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0-5 years of experience
Reviewed and organized 10+ years of consignment and bailment agreements, contracts and property files. Created and implemented system for monitoring renewals.
- Drafted consignment agreements, filed appropriate UCC Financing Statements and monitored renewals.
- Reviewed and edited framing and materials contract terms and conditions to insure proper insurance coverage.
- Responsible for managing contract flow between departments; main contact for plant managers when collecting information for contracts and reporting status of contracts.
- Investigated and drafted responses to EEOC charges of discrimination; collected, reviewed and analyzed documents and prepared for production.
0-5 years of experience
Assisted in the preparation of mandatory filings and corporate documents for filing with the Securities and Exchange Commission, the New York Stock Exchange, and various Secretaries of State. Drafted letters of representation and acceptance for agent for service of process on behalf of clients.
- Assisted in the preparation of agreements, Offering Memoranda, Solicitation Statements, annual reports and other filings (i.e., proofread, reviewed defined terms and cross-references). Prepared source books in relation to securities issuances.
- Prepared and distributed information requests, and monitored and cataloged responses. Coordinated document productions.
- Translated documents and conference calls with clients from Spanish to English, and vice versa.
- Managed the preparation and presentation of due diligence documentation. Created, maintained, and updated due diligence indices and general documents indices. Coordinated preparation and distribution of closing sets.
- Managed Corporate Paralegal Department in absence of Corporate Paralegal Manager. Designed and drafted paralegal guide “How to file on form 6-K” and co-drafted Corporate Paralegal Manual.
0-5 years of experience
Administrative/Legal Assistant to General Counsel of an international oil and gas quality assurance management company
- Accurately utilized Redline format to draft and review General Counsel’s agreements and contracts for the Americas entities
- Scheduled and executed board of directors meetings for eleven (11) domestic and international entities
- Wrote and distributed meeting minutes to appropriate individuals and maintained corporate minutes books for domestic and international entities
- Monitored legal volumes to verify that the law library up to date
10+ years of experience
Assisted high profile C-Level Executives, Clients, Partners and Senior counsel through various stages of prominent deals in several practice areas including Mergers & Acquisitions, Corporate Finance, Real Estate, Pro Bono, Litigation, Intellectual Property, UCC and Antitrust.
- Managed, drafted, proofread, edited and assembled confidential-intermediate to large document productions as a project manager and self directed.
- Worked closely with clients, attorneys, in house word-processing and at financial printers to construct, proofread and maintain a log of confidential time sensitive documents such as Edgar, 8-K’s, 10-K’s and 10-Q’s for filing.
- Synchronized and administrated client meetings, conference calls, travel arrangements and presentation distributions globally.
- Performed national and international travel to procure and/or distribute time sensitive and confidential documentation between client, firm and government offices as needed.
- Researched various databases to attain information via cases, companies and individuals.
- Advanced Microsoft Office, Word, Excel, Outlook and PowerPoint; Visio, Adobe, PDF Scanning, WestCheck, EDGAR, Deposition Digesting, Advanced Proofreading, Formatting large documents, Redlining, Database Administration, Extensive Internet and Library Research, Redlining, Fundamental Analysis, Technical Analysis, Candlestick Analysis.
0-5 years of experience
Performed research, assisted attorneys, and coordinated documents for a large international legal firm handling multibillion-dollar accounts. Translated written communications from German to English. Prepared filings for government requests and debt issuances.
- Collaborated with attorneys, clients, and third parties to complete mergers and acquisitions, as well as government filings and requests.
- Provided administrative aid to attorneys on initial public offerings and also debt and equity offerings.
- Researched international capital markets and economic, political, and social statistics.
- Coordinated transfers of materials between firm, clients, and foreign counsel.
0-5 years of experience
Prepared LLC and Corporate formation and tax documentation, resolutions and annual reports, including foreign qualifications; maintained corporate books.
- Assisted with business transactions, including sales, mergers, acquisitions, and stock offerings, and venture capital financing.
- Assembled capital equity financing information for prospective investors, and liaised with investors concerning private placements of convertible notes and preferred securities, payments received, and updated spreadsheets with investor data.
- Obtained and cross-checked UCC filings; prepared, renewed and filed UCCs.
- Provided commercial loan and mortgage transaction closing support, organized closing documents and produced OCR closing books on CD.
- Managed timely payment of life insurance premiums out of client irrevocable trust accounts, updated gift schedule and prepared crummey notices.
- Undertook document retrieval, business research, and corporate document filing.
- Assisted Real Estate attorney with commercial loan and sales closing documents.
0-5 years of experience
- Conducted a comprehensive audit of all business licenses issued company-wide, which included performing the following tasks: tracking over 1200 business licenses, identifying store locations non-compliant with state laws and regulations, researching state and local licensing requirements for specialty grocery stores and locating missing licenses.
- Prepared alcohol and business licenses to ensure compliance with requirements of state and local jurisdictions.
- Identified laws and regulations that impacted the corporation’s alcohol sales and store operations.
- Interacted directly with corporate officers, government agencies and all internal business units.
- Analyzed and maintained licensing files and records (hardcopy, electronic format and specialized software).
0-5 years of experience
Drafted and filed corporate documents with various Secretaries of State
- Proofread and edited confidential documents for filing with Securities Exchange Commission
- Prepared billing statements for clients and ensured timely payment of invoices
- Researched complex legal matters manually and by using Lexis/Nexus and Westlaw software
- Drafted and maintained corporate resolutions for clients
- Conducted Uniform Commercial Code filings and searches
0-5 years of experience
- Provided support related to real estate, mergers and acquisitions, and general corporate matters
- Assisted with the preparation of sale, purchase, and related transactional agreements
- Prepared closing binders for corporate transactions and assisted with post-closing matters
- Reviewed and edited monthly proformas for final approval, prepared client invoices and mailings
- Coordinated industry team meetings, prepared agendas, presentations, and related meeting materials
- Maintained documents electronically utilizing document manager system and eRoom database
0-5 years of experience
Supported one managing partner and three associate attorneys specializing in estate planning and probate with additional focuses in real estate, corporate, family law, collections, and bankruptcy.
- Prepared estate planning documents utilizing a variety of wills, trusts, and other ancillary documents.
- Prepared and filed pleadings and other documents related to family law and probate with courts.
- Researched and analyzed data for real property, mineral interests, and other assets to be included in probate documents.
- Drafted and filed real estate documents with County Clerks.
- Assisted clients with real property transfers into trusts and corporate entities.
- Assisted with initial consultations of potential clients.
- Coordinated depositions, hearings and daily appointments.
- Organized and maintained legal files; maintained attorney calendars; coordinated travel and hotel accommodations for attorney travel; handled outgoing mail and courier packages and distributed incoming mail.
0-5 years of experience
Performed paralegal and legal assistant duties, e.g. drafting, filing, and discovery
- Drafted amendments, articles of incorporation, dissolutions, mergers and acquisitions
- Created and filed new stock, transfer of ownership and other correspondence
- Managed corporate dividends, stock splits, purchasing shares, liquidations and distribution documents
- Collaborated with the partners to finalize mergers and acquisitions financial transactions
0-5 years of experience
Maintained employee records, processed employment applications, and assisted with new hire orientation.
- Processed and updated work orders and outside job bids.
- Assisted with real estate purchases, facility constructions & acquisitions, lease agreements, state and local compliance, and management of numerous business entities.
- Wrote and edited press releases and media announcements.
- Managed, tracked and reported requests/findings of background checks to determine applicants’ employment acceptability.
0-5 years of experience
Provided executive administrative support to the Assistant Vice President
- Submitted Corporate and Uniform Commercial Code filings to State and Federal Governments
- Consulted and assisted law firms and paralegals in regards to Corporate Law
- Recorded court research and retrieved corporate documents
- Processed and oversaw bank transactions including check issues, deposits, withdrawals, billing and payments.
0-5 years of experience
Provided paralegal and administrative support to senior partners and associates
- Prepared SEC filings (i.e. 10-K, 10-Q, 8-K, S-1, Proxy Statement, Form 3-4 filings, Blue Sky filings, corporate formation documents and various securities-related documents
- Prepared closing binders for corporate formation, Initial Public Offering (IPO), Private Investment in Public Equity (PIPE), Special Purpose Acquisition Corporation (SPAC), etc.
- Prepared stock certificates, maintained an accurate log of shares and warrant registries for multiple companies
- Generated EDGAR codes and obtained EINs
- Created and maintained corporate minute books
- Managed client files and provided client support to meet closing deadlines
- Maintained confidential and privileged information
- Reviewed all legal documents for accuracy
6-10 years of experience
Reviewed, revised, formatted and proofread legal documents including complex content analysis; supervised financial printers for EDGAR filings; researched and organized materials from virtual data rooms, LiveEdgar, LexisNexis; organized due diligence materials; prepared closing transactions; searched bankruptcy filings; myriad other jobs for Corporate, Bankruptcy, Litigation, M&A and Real Estate departments.
- Supervised and trained legal assistants
- Assisted in drafting of Goldman Sachs Offering and Private Placement Memorandums and was responsible for submitting ten figure offering documents as certified for public posting
- Finalized and distributed document drafts to investment bank clients to meet daily AM deadlines
- Known as a “document doctor†for expertise in document review and reparation
- Led department yearly in attorney requests and billable hours
0-5 years of experience
- Reported to 3 attorneys (Commercial Real Estate and Corporate Attorneys).
- Made domestic and international travel arrangements for personal and business purposes, maintained business calendars, expense reports, and billing.
- Maintained client files, organized conferences, meetings and seminars.
- Provided administrative support including answering a multi-line phone system, and transcription
- Analyzed and reviewed leases, contracts, amendments and closing documents.
0-5 years of experience
- Performed paralegal and legal assistant duties, e.g. drafting, filing, and discovery
- Drafted amendments, articles of incorporation, dissolutions, mergers and acquisitions
- Created and filed new stock, transfer of ownership and other correspondence
- Managed corporate dividends, stock splits, purchasing shares, liquidations and distribution documents
- Collaborated with the partners to finalize mergers and acquisitions financial transactions
Corporate Legal Assistant Duties and Responsibilities
Specific job duties for corporate legal assistants vary by firm and even on a case-by-case basis, depending on the type of legal issues being addressed. However, their basic core duties remain the same across all firms and legal issues and include the following:
Prepare Legal Documents Corporate legal assistants prepare legal documents and law office documents of all types, including briefs, correspondence, affidavits, contracts, pleadings, and memos.
Organize Schedules Corporate legal assistants make travel arrangements for lawyers, schedule conference calls and meetings, and otherwise organize schedules for lawyers.
File Documents Corporate legal assistants keep paperwork and digital documents organized and properly filed.
Organize Exhibits Corporate legal assistants keep legal exhibits properly labeled, organized, and prepared for upcoming trials.
Transcribe Documents Corporate legal assistants perform transcription services, translating voice recordings into typed digital and paper documents.
Perform Office Tasks Corporate legal assistants aid other office staff members by answering phones, sorting mail, and performing light clerical duties.
Prepare Legal Research Corporate legal assistants aid with legal research by pulling specific books from law libraries and looking up case file numbers as requested by lawyers.
Corporate Legal Assistant Skills and Qualifications
Corporate legal assistants are highly organized professionals who have a basic understanding of legal language. Law firms and lawyers who hire corporate legal assistants seek out individuals who have these necessary qualifications:
- Time management skills – working within tight deadlines in order to complete their job tasks, organize schedules, and prepare documents for trial and other legal actions requires corporate legal assistants to have excellent time management skills
- Typing ability – because corporate legal assistants key information into document templates and perform transcription work, they need strong typing skills
- Computer skills – corporate legal assistants have good computer skills to work with several types of software, including word processing and email programs
- Communication skills – strong verbal and written communication skills are essential in order to speak with lawyers, write emails and letters, and find research materials for legal cases
- Multitasking – corporate legal assistants juggle many job tasks at once, so employers prefer professionals who have top-notch multitasking skills
- Customer service – sometimes corporate legal assistants answer phone calls and greet clients who enter the law office, which requires customer service skills
Corporate Legal Assistant Education and Training
Corporate legal assistants must have a high school diploma or equivalent. Law firms that hire corporate legal assistants seek out professionals with previous work experience in a law firm or legal environment. Corporate legal assistants with paralegal certificates are strongly desired by hiring firms, and candidates who have an associate’s degree or better in law are even more appealing to potential employers. Paralegal certification requirements vary by state. Newly hired corporate legal assistants undergo a brief one- to two-week training period in which they become familiar with the law office and the firm’s lawyers. This training period is supervised by the office manager and an assigned lawyer or lawyers. Corporate legal assistants who have less education and work experience go through a longer training period that can span several weeks, depending on the firm.
Corporate Legal Assistant Salary and Outlook
The median pay rate for paralegals and legal assistants is $49,500 annually, or $23.80 an hour. PayScale data shows that corporate legal assistants earn an annual median income of $79,026. According to the Bureau of Labor Statistics, jobs in this field will rise 15 percent by 2026, a growth rate that is much higher than the U.S. national average. Full benefits are provided to corporate legal assistants. The benefits package typically includes life, health, vision, and dental insurance. Paid vacation days and sick days are also provided. In some corporate legal departments, corporate legal assistants may also receive additional benefits, such as paid lunches, continuing education reimbursement, and stock options.
Helpful Resources
Discover how to become a corporate legal assistant and begin to master the skills needed to perform this job well with these books and websites:
The Paralegal Association – NALA provides legal assistants and paralegals with information about certification and education, along with a career center featuring job opportunities
Paralegal Practice & Procedure Fourth Edition: A Practical Guide for the Legal Assistant – this practical guidebook for paralegals and legal assistants covers court procedures, provides legal research tools, delves into paralegal ethics, and offers information about electronic trial preparation and other useful tips
Paralegal EDU – use this website to find education resources and schools providing certification and training for legal assistants and paralegals. This site also features extensive career resources and an interactive map legal assistants can use to find specific certification requirements for their state
Practical Legal Writing for Legal Assistants – all aspects of paralegal and legal assistant writing are covered in this guide, which serves as a desk reference for all legal professionals
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Corporate Legal Assistant
Last edited by: Gabriela Barcenas, CONTENT STRATEGIST -
Gabriela Barcenas
CONTENT STRATEGISTGabriela is a Certified Professional Resume Writer (CPRW) and career adviser. With 10 years of digital media experience and five years of resume writing expertise, her publication history includes fashion, education, travel, social justice, equitable design and career advice.
