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0-5 years of experience
Handled all functions of the Surrogates court office, handled all communications, and prepared all documents for judge’s signature.
- Developed efficiency-enhancing workflow/ process improvements that made it possible to accommodate increasing responsibilities necessitated by new probate code being enforced.
- Created new forms and checklist to help the clerk and public understand the new process.
- Ensured all confidentiality was maintained for all files.
- Attended several trainings for court room procedures and clerk training.
0-5 years of experience
Prepared, processed, and posted Criminal Judges’ calendars daily. Created, processed, and documented all Arrest and Bench Warrants. Sorted, stamped, and delivered all courthouse mail. Entered all legal documents received at public counter into an AS400 computer system. Relationship building skills allowed for team cohesiveness, productivity, and deadline management on a regular basis. All confidentiality clauses and government-mandated deadlines were achieved in a timely manner as well. Consistently meet and exceed goals on an annual basis. Worked 40 hours/week
- Compiled and processed over 200 research requests monthly
- Lodged, filed, input all legal court documents in AS400 system, thereby stabilizing work flow and productivity
- Went the extra-mile to ensure that documents were consistently input within government-mandated deadlines
- Quick and accurate processing of fees and fines at Public Counter provided increased profitability
- Commended and recognized by Sheriff’s office for quick and accurate processing of monthly Temporary Restraining Orders reports
6-10 years of experience
Served and filed court papers, electronically and manually.
- Monitored cases and conducted research on litigants, as well as, coordinate with outside vendors to obtain publicly filed documents.
- Reviewed court documents for compliance with all rules prior to filing.
- Answered questions about court procedures, rules and calculation of time.
- Conducted research on litigants and newly filed lawsuits.
- Provided general office support and assistance.
0-5 years of experience
Back scanning court files, including, but not limited to prepping the files, scanning court documents, and reassembling the files
- Assisted in locating and relocating files, as well as shifting and filing in the file vaults.
- Created events on Odyssey to link images of documents; linked court documents to existing events
- Aided in daily operations by assisting in processing documents filed in bulk (when requested by
- Prepared training material and trained new backscanning employees on daily backscanning
0-5 years of experience
Processed civil cases which included customer service, data entry, scheduling court dates, processing orders, opening mail, and file retrieval
- Assisted civil supervisor with creating policies and procedures regarding JIS
- Created JIS civil code manual for civil division staff
- Created JIS conversion guide and trained temporary staff on case data entry
- Developed a comprehensive recommendation to the court administrator at her request on policy and procedure changes to improve operations and efficiency in the civil division
0-5 years of experience
Accepted payments for fines, processed citations.
- Answered phones and provided information to the public regarding misdemeanors, juvenile cases, and other civil violations.
- Prepared and processed warrants for department on all delinquent citations.
- Maintained court dockets and updated disposition of cases after court hearings and trials.
- Processed correspondence daily.
0-5 years of experience
I handled all class “C” misdemeanors for the [company name] Police Department. As the sole clerk, I
processed all citations and scheduled all court hearings. I also processed all Driver Safety Course and
Deferred Disposition paperwork for the Judge to approve and sign. I also took all fine payments and processed the daily receipts nightly for the City Treasurer. As a Court clerk, it was also my duty to report
all activity of the court to the proper state agencies, whether that be monthly, weekly or daily.
Highlights
- I brought the court, that had been three years behind, current and up to date with in three months of taking over.
- Installed a new filing system so that the files were easily accessible and better organized.
- Brought the computer system up to date and before I relocated, I was in the process of changing the court system to a more current software which will save the court time and money.
- I created a new training system for new clerks coming into the Clerk position, as there was not any
0-5 years of experience
- Accurately and effectively performed related clerical duties for the Juvenile, Civil Intake and Probate/Guardianship division of the Courts department while providing outstanding customer service.
- Prepared and reviewed case files for eight Judges, Magistrates, Hearing Officers and Court Administration Staff.
- Reviewed electronic pleadings on Progress Docket to verify documents were correct in electronic and paper file. Validated the accuracy of all documents filed in paper format or items received as evidence.
- Reviewed, retrieved and delivered original documents filed for record and received as evidence for Court.
- Managed eFiling queue and electronically filed appropriate pleadings as determined by cases.
- Followed all time standards for processing and reviewing files for Court Dockets to ensure deadlines were met.
0-5 years of experience
- Submitted request of notice for probation offenders.
- Performed all assigned duties relating to cases scheduled for appearance in court.
- Analyzed and discussed daily court cases with the Deputy Presiding Judge regarding case outcomes and the representation of offenders in the Superior Courts Criminal Division.
- Prepared courtrooms with paper, pens, water, easels, and other necessary equipment.
- Assisted in the preparation of travel itineraries for the Deputy Presiding Judge.
6-10 years of experience
Processed over 150 traffic citations daily by pricing and coding and assign new court dates for defendants.
- Keyed information from citations accurately into the database system.
- Assisted with scanning various documents in preparation for scheduled court sessions.
- Assisted with any training for new hires and/or temporary employees.
- Processed cash, card, and mail payments and assisted with customers’ concerns and issues.
0-5 years of experience
Responsible for processing, including but not limited to Notice of Appeals, praecipes, motions, etc.
- Responsible for responding to Pro Se correspondence.
- Record and docket records received from the lower court.
- Liaison for Superior Court Judges and attorneys answering questions regarding appellant processes.
- Coordinated and created schedules for new hire clerks.
- Implemented new process’ to streamline workflow and record keeping.
- Scan and file all paperwork docketed into PACMS.
6-10 years of experience
Coordinated and managed extensive document production and performed daily routine case maintenance.
- Responsible for drafting court judgments and correspondence as well as conducting legal research.
- Accurately documented and communicated complaints within regulatory and departmental guidelines.
- Address citizen’s concerns and issues and timely provided advice and solutions to ensure needs were being met; continuous ongoing customer satisfaction through timely follow-ups and appropriate resolutions.
- Provided technical telephone support to customers and internal administration partners with a strong focus on customer satisfaction.
- Responsible for accurately scribing court proceedings and testimonies.
0-5 years of experience
- Prepared legal records, court files, minutes, calendars, and dockets.
- Received, verified, and logged evidence and court exhibits pursuant to court procedures.
- Processed and indexed a variety of documents according to established procedures.
- Attended court proceedings, recorded minutes, case dispositions and court orders.
- Maintained jury lists and issued jury summons.
- Administered oaths and affirmations.
6-10 years of experience
Established and maintained thorough and on-going responsiveness and fostered successful working relationships between law firms, the clerk’s office, other agencies and opposing sides and clients.
- Maintained the highest degree of confidentiality regarding verbal and written communications with all parties in every case.
- Attended weekly court sessions.
- Preserved the court’s trust through prudent problem solving and exceptional interpersonal skills.
- Produced and disseminated written documents drawing on an accomplished legal background and expert computer skills.
0-5 years of experience
Assisted Customers with citation payments
- Prepared deposits for department/ balanced daily
- Issued letters for court appearances, warrants/reports
- Maintained customer files
- Assisted Spanish speaking customers
0-5 years of experience
Handled traffic, non-traffic, private summary, civil-landlord tenants, and criminal complaints
- Received, docketed, and numbered all citations
- Prepared partial payment agreements and receipted all payments
- Scheduled hearings
- Organized daily deposits, monthly and quarterly reports, and bank statements
- Processed outgoing mail
- Assisted the public, law enforcement officers, constables, and attorneys
- Operated office equipment, i.e. forms printer, receipt printer, photo copier,
0-5 years of experience
I perform a combination of manual and clerical duties which include receiving, data entry and storing 1600 plus citations monthly.
- I examine each citation to verify conformance to standards, sort and file.
- Citations not meeting conformance must then be identified, rerouted and forwarded to the Prosecutor for further review.
- I am required to utilize material moving equipment such as push carts to haul printing paper and citations in bulk.
- I am capable of lifting 25 lbs and able to work under normal or minimal supervision and fully perform my task at hand.
- I tend to customer service phone center and provide status regarding defendant’s payment or court status.
10+ years of experience
- Supervised and managed the civil department (7 employees) on an interim basis for 8 weeks in 2010. Scheduled shifts and resolved disputes internally and externally.
- Spearheaded organizational and efficiency efforts.
- Trained students and new employees in departmental procedures.
- Prepared and issued orders of the court, including opinion orders, prisoner release documentation, subpoenas, sentencing information, and summonses.
- Prepared court documents, appearance notices, and dockets.
- Served as liaison/contact for process servers, mediators, attorney offices, including communicating information pertinent to cases/docket times.
- Collected court fees and fines, and recorded amounts collected; also processed accounts payable.
- Answered inquiries from the general public regarding judicial procedures, court appearances, trial dates, adjournments, outstanding warrants, summonses, subpoenas, witness fees, and payment of fines; explained court forms and procedures to parties.
- Recorded case dispositions, court orders, and arrangements made for payment of court fees.
- Examined legal documents submitted to courts for adherence to laws and court procedures.
0-5 years of experience
Process criminal, traffic, small claims, and civil cases/orders from filing to disposition;
- Accurately prepare, update, and retrieve court related documents using the court computer system (DISCIS);
- Schedule cases, notify necessary parties and prepare court calendars using approved forms;
- Effectively coordinate courtroom proceedings;
- Respond to inquiries from the general public, attorneys, law enforcement and other agencies, both verbally and in writing;
- Perform special projects and assignments as well as other court duties.
0-5 years of experience
Prepare dockets or calendars of cases to be called, using typewriters or computers;
- Record case dispositions, court orders, and arrangements made for payment of court fees;
- Answer inquiries from the general public regarding judicial procedures, court appearances, trial dates, adjournments, outstanding warrants, summonses, subpoenas, witness fees, and payment of fines;
- Prepare and issue orders of the court, including probation orders, release documentation, sentencing information, and summonses;
- Prepare documents recording the outcomes of court proceedings;
- Instruct parties about timing of court appearances.
6-10 years of experience
Responsible for duties associated with being the custodian of the court’s records
- Prepares and maintains Court docket, various important legal documents and reports relative to the business of the Court.
- Record case dispositions, court orders, and make arrangements for payment of court fees
- Types correspondence, reports, forms, and any other documents as required.
- Accompanying the Judge into the court room, taking notes for court files, assisting Judges, and interacting with litigants and attorneys while in court.
- Train and assist subordinate clerks.
0-5 years of experience
- Prepared all financial reports for the department
- Typed affidavits and issued warrants
- Maintained court docket books and updated court minutes
- Processed payments and assisted phone customers
- Processed court subpoenas and request for court records/information
- Assisted attorneys and customers with request for expungements of records
Court Clerk Duties and Responsibilities
The court clerk’s responsibilities can change from day to day and depend on the type of court in which they work, but most share several responsibilities:
Prepare Case Dockets One of the central duties of a court clerk is preparing dockets or calendars of cases for use by judges and other legal staff. This aspect of the role requires the court clerk to create docket numbers for individual cases and distribute calendars for both criminal and civil cases. The court clerk also ensures that dockets reflect changes that can occur during preparation for hearings and trials, such as eliminating civil cases that are settled out of court.
Create and File Court Documents In this role, court clerks also prepare documents and file court orders including sentencing, probation, and release information as well as summonses. They also create and record payment arrangements for court fines and maintain records of payments. This part of the job can also involve filing paperwork unrelated to civil or criminal cases, such as marriage licenses, death certificates, and property deeds.
Maintain Court Records Court clerks spend a significant amount of time maintaining court records. This can include recording details of cases and hearings, as well as filing courtroom records prepared by legal transcriptionists. Increasingly, court clerks digitize these records and maintain paper copies, which tend to have strict rules regarding retention, confidentiality, and disposal, so knowledge of both paper filing practices and data entry are necessary.
Gather Information from Parties Involved in Court Cases Many court clerks also help gather case-related information from parties involved in court cases. They may contact witnesses and ensure that information related to pending cases is complete and up-to-date. Court clerks may also administer oaths to witnesses and juries, contact lawyers and involved parties to locate missing information, and verify the contents of documents.
Impanel Juries Court clerks are also responsible for impaneling juries if a case goes to trial. This process involves compiling lists of juries for each case, along with alternate jurors. Court clerks also ensure that they have complete and accurate information about each juror and may also send out jury summonses and ensure eligibility. In this aspect of the role, court clerks work closely with lawyers and judges to record information during and after the jury selection process.
Respond to Inquiries Finally, court clerks interact with both legal staff and the general public to answer questions and respond to inquiries. This can include a wide range of questions and information-gathering, so court clerks need to know the answers to common questions and have the ability to quickly look up and provide information via phone or email or during in-person conversations.
Court Clerk Skills and Qualifications
Court clerks perform a wide range of duties to support activities in municipal, state, and federal courts. Most workers in this role have at least a high school diploma, legal assistant certification, and the following skills:
- Clerical skills – court clerks need exceptional clerical skills, particularly those related to typing and filing, to prepare and file documents, enter court data, and maintain court calendars
- Organization and time management – this role requires a high degree of organization to meet filing deadlines and ensure that documents are prepared for the day’s cases
- Legal knowledge – court clerks should be familiar with legal processes and procedures, rules related to document retention and confidentiality, and filing deadlines and best practices
- Communication skills – effective written and verbal communication are essential for court clerks, particularly while interacting with legal professionals and drafting documents
- Computer competencies – court clerks should be comfortable using office equipment and software, particularly while managing data entry tasks and updating computerized court records
- Initiative and independence – because court clerks are responsible for many tasks from day to day, they should be able to work independently and set priorities for themselves based on deadlines and department needs
Court Clerk Education and Training
Although court clerks work within the legal system, this role does not require an advanced legal degree or the completion of law school. Many workers in this role have a high school diploma or associate degree and have successfully completed a legal assistance certificate program. There are many opportunities for on-the-job training in this role as court clerks expand their skill set and hone their abilities in drafting documents and supporting court activities.
Court Clerk Salary and Outlook
The Bureau of Labor Statistics (BLS) found that court, municipal, and license clerks earned a median annual salary of $39,760 as of May 2017. The highest-paid court clerks earned more than $58,500 per year, while the lowest-paid 10 percent earned less than $24,310 annually. While the BLS does not provide employment outlook information for court clerks, O*Net data indicates that employment in this field will grow at an average pace of five to nine percent between 2016 and 2026.
Helpful Resources
If you’re interested in starting a career as a court clerk, we found several resources on the web:
National Conference of Appellate Court Clerks (NCACC) – the NCACC is a professional organization for court clerks within the federal appellate court system, providing professional development and networking opportunities, as well as a code of ethics.
In Chambers: A Guide for Judicial Clerks & Externs by Jennifer Sheppard – read this practical guidebook to learn the skills court clerks need to perform their everyday duties, such as drafting jury instructions and reading a docket.
Federal Court Clerks Association (FCCA) – the FCCA is another professional organization for court clerks who work within the federal court system, providing training, networking events, and advocacy for its members.
The Clerk: My Thirty-Six Years as Clerk of The Circuit Court and Comptroller of Holmes County, Florida by Cody Taylor and Brenda Taylor – in this book, a long-serving county court clerk shares insights about his career and the profession.
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Last edited by: Gabriela Barcenas, CPRW, Content Writer II -
Gabriela Barcenas
CPRW, Content Writer IIGabriela is a Certified Professional Resume Writer (CPRW) and career adviser. With 10 years of digital media experience and five years of resume writing expertise, her publication history includes fashion, education, travel, social justice, equitable design and career advice.
