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Legal Administrator Resume Samples
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0-5 years of experience
- Supported 36 attorneys and paralegals, including Vice President Deputy General Counsel, to prepare sensitive spreadsheets, financial documents, records and contracts, while promoting strict confidentiality.
- Effectively managed the legal department’s limited travel budget by effectively arranging travel, preparing expense reports and tracking budget items.
- Implemented/owned processes and procedures that increased operational efficiency by effectively streamlining the legal department’s performance management system.
- Cleaned up over $100k worth of outstanding invoices by researching and ensuring proper payment with no impact to 2017 budgets.
- Saved over $20k by investigating underutilized subscriptions eliminating any that were not business critical.
0-5 years of experience
- Maintained and updated the matrix – list of clients and status of cases.
- Prepared correspondence, reports, minutes of the meeting and memoranda.
- Maintained organizational files, references and records and prepares client proposals.
- Coordinated with clients, courts and related government agencies.
- Performed research work related to Albania laws, jurisprudence, investments, contracts, agreements and other related documents. Reviewed contracts and agreements and drafted reply to complaints from clients.
- Prepared and reviewed contracts with vendors and 3rd parties for Albania office, e.g. sales invoices, purchase orders, and utility contracts. Negotiating and agreeing contracts and monitoring their progress – checking the quality of service provided.
0-5 years of experience
- Serve as the primary legal contact for daily agreement requests; draft agreements using a wide-range of templates; coordinate Legal review and/or signature
- Initiated the development and implementation of company-wide procedures for efficient Legal contract management and execution to accommodate hyper growth (from 90 to 500 employees) by managing three software implementations; created an agreement request portal for all-employee use; standardized agreement templates; created a contract naming convention to ensure efficient document retrieval and reporting
- Track expiration of an estimated 2,500 agreements; regularly notify internal business owners of impending expiration; draft amendments as needed
- Support patent filing activities for an estimated 650 patents
- Created and maintain a master file of approximately 4,000 executed agreements to date, which serves as a reference tool for project managers; provide a weekly status report for Legal to track outstanding agreements and action items
- Built the corporate data room and corresponding schedules for potential investors for last two rounds of financing, resulting in ~$1B total capital
- Evaluated and selected an all-employee software portal for agreement requests and document management; co-leading the software implementation – mapping data requirements, creating new data to meet future needs, extracting large amount of data from legacy system to establish a solid framework, creating workflows, testing and modifying software as each phase completes construction
0-5 years of experience
- Provided excellent representation and assisted senior counsel in representing clients in civil and criminal matter with a 90% successful conclusions. Practice areas: Testamentary matters, Defamation, Money recovery, Contempt of court charges, corporate litigation, and Property dispute matters with regards to Partition law.
- Conducted extensive legal research using a variety of legal sources in order to properly prepare correspondences including Motions and Responses.
- Prepared court pleadings and proofread senior counsels’ pleadings, drafted written submissions, counter claims with regards to divorce and defamation matters.
- Prepared memorandums for supervising attorneys regarding a variety of matters, including an analysis of cases researched in a timely and efficient manner.
- Liaison between attorneys and clients in order to better facilitate relationship management as the primary point of contact.
- Maintain an accurate account of all financial documents and billing for clients
- Maintain attorneys’ calendars, for client meetings, court appearances, consultations, conferences, and travel schedules
- Assisted and coordinated the planning of ‘LAW ASIA 2016’ and was a member of the Inauguration and Registration committee and assisted and registered foreign delegates, for the conference, from various parts of Asia
0-5 years of experience
- Conduct essential marketing tasks monthly, including website management and email marketing campaigns
- Responsible for two recruiting and hiring additional legal administrators
- Maintain clerical files and input information into file database daily
- Support client relations daily by maintaining contact and utilizing effective communication via email, phone calls, and text messages
0-5 years of experience
- Prepare and revise legal documents and contracts
- Serve as liaison between legal staff, clients, courts and outside counsel
- Investigate defendants failure to appear within court system
- Collaborate with collections departments to negotiate payments, adjustments, judgements and settlements
- Consult monthly with departments to implement strategies on defendants court status
- Secured communication with courts regarding status and orders
0-5 years of experience
- Generate and maintain reports for invoices, on-boarding requests, pending agreements and other departmental matters.
- Reconcile internal patents list with lists from outside counsel.
- Review and enter contracts into CPI system while maintaining confidentiality.
- Update and file correspondence from U.S. Patent and Trademark Office.
- Liaise with outside counsel and in-house inventors regarding patent application drafts and invention disclosures.
- Process contract worker on-boardings, both new and extending non-employees.
- Other data entry and research duties as assigned by manager.
0-5 years of experience
- Maintain and organize internal complaint log and legal files
- Set up meetings and travel arrangements for General Counsel
- Assist in responding to regulatory inquiries
- Perform discovery for litigations and arbitrations
- Respond to subpoenas from outside law firms and states
- Assist on various interdepartmental projects as needed
10+ years of experience
- Executive Assistant to General Counsel & SVP, in addition to supporting 6 of 7 other attorneys on staff. Exposure and experience with various areas of corporate law, including acquisitions, real estate, contract negotiations, labor & employment, and assisting with investigations with criminal activity such as internal theft and external robberies
- Proofread, edit, format, draft and finalize all documents, correspondence and PowerPoint presentations
- Perform detailed internet research and create specialized reports as needed
- Responsible to ensure the corporation was in compliance with all regulatory and compliance agencies with regard to licensing of firearms and security agencies, which included over 125 licenses. This included federal (ATF, DOJ, US Customs), state, gaming, and tribal agencies across the United States and Canadian border
- Managed, obtained and reviewed required information in response to all state and federal subpoenas issued to company ensuring confidential or inapplicable information was not disclosed and deadlines to respond were met
- Designed, built, and maintained legal department’s SharePoint website and SharePoint database for tracking the licensing responsibilities
- Liaison, interaction and provide support to the corporation officers and directors and legal department of parent company located in Richmond, Virginia (The Brink’s Company)
- Assist other EAs of C-Suite level executives as needed for assistance on large projects
- Responsible for all aspects of office management, including annual department budget, travel arrangements for attorneys, calendaring, expense reporting, ordering supplies, reviewing all incoming mail and distribution, planning/catering for in-house meetings and providing Texas Notary Public services
- Provide lobby receptionist relief duty as necessary
10+ years of experience
Answer multi-line phone system
- Greet clients and perform confidential client meetings
- Schedule physician’s appointments for clients
- Research medical records in order to facilitate Demand packages
- Correspond daily with Automobile Insurance Companies
- Contact Health Insurance Companies
- Organize and maintain client files; create client database (Excel Spreadsheets)
- Produce legal documents, mailings, and faxes on daily basis (Word Documents)
- Resolve client billing and collection issues
- Order and purchase office supplies
- Maintain monthly office expenses/disperse funds
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[Legal Administrator]
Last edited by: Gabriela Barcenas, CPRW, Content Writer II -
Gabriela Barcenas
CPRW, Content Writer IIGabriela is a Certified Professional Resume Writer (CPRW) and career adviser. With 10 years of digital media experience and five years of resume writing expertise, her publication history includes fashion, education, travel, social justice, equitable design and career advice.
