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Legal Executive Assistant Resume Samples
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0-5 years of experience
- Supported three Attorneys including Senior Partner
- Answered and screened phone calls in a professional and courteous manner, directed calls to appropriate people and recorded messages and delivered to appropriate party in a timely manner
- Effectively composed, transcribed and edited confidential correspondence and documents
- Performed all general office duties; prepared and administered all time entries, client billings, opened and closed files, arranged appointments, scheduled hearings, typed pleadings, contracts, deeds and agreements, maintained and organized all client files, prepared exhibits including bate stamping documents for trial; additional duties included some Paralegal work such as drafting corporate documents, forms and probate matters
0-5 years of experience
- Support nine senior attorneys ensuring individual daily calendars are updated and correspondence up to date.
- Coordinate and manage personal schedules, including travel arrangements, accommodation and transportation.
- Manage all facets of conference and seminar planning, including registration, attendance, badges and visitor passes.
- Draft monthly expense report, and upkeep inventory stock.
- Oversee administrative projects ensuring completion within deadlines.
6-10 years of experience
Use Microsoft Office programs to edit, proofread, and maintains large CLE papers.
- Look up case law and cites in Westlaw, Lexis, BNA and FastCase.
- Run large conflict checks.
- Billing, including time entry, signing and sending out invoices and writing cover letters.
- Extensive travel arrangements and calendaring.
- Using Pacer/EFC system maintain client database, pleading pads and file documents.
- Pattsy docketing for IP Department.
- Word processing of interrogatories and discovery documents.
- Prepare bench books in preparation for court.
- Meet all deadlines with publishers, conferences and litigation documents.
0-5 years of experience
- Prepare real estate attorneys correspondence, and other legal documents as requested
- Manage attorneys calendar, schedule and contacts including business development activities
- Assist with compiling, organizing and sending out real estate closing documents
- Enter attorney time into Carpe Diem Time Entry database as requested
- Responsible for coordinating meetings, booking conference space, ordering equipment, food and beverages for all
- Coordinate complex travel arrangements, travel itineraries, and tracking and submitting expenses for travel
- Process extensive client billing, new client/matter forms, check requests and attorney expense reports
- Assist other secretaries, administrative assistants and paralegals when needed
6-10 years of experience
- Executive Assistant to Managing Partner at a boutique law firm that specializes in zoning, real estate, government law and trust.
- Greet clients, answer multi- line phone, distribute mail, and manage the ordering of office supplies.
- On behalf of the attorney, transcribe tapes to letters, edit Contracts and Agreements.
- Manage the final preparation of letters for mailing or emailing.
- Open and create new files.
- Manage and coordinate the scheduling of client and new client meetings for the attorney.
- Manage each attorney’s calendar, coordinate travel arrangements and attorney luncheons.
- Prepare files for document scanning.
- Work with other associates and staff with research, typing, scanning and copying as needed.
- Coordinator for all office events and birthdays.
Legal Executive Assistant Duties and Responsibilities
The tasks that legal executive assistants perform on a daily basis can differ depending on the specific type of law firm for which they work, however, most legal executive assistants perform the same core tasks:
Perform Legal Research Legal executive assistants perform legal research specific to the case currently being worked. They gather information in an organized manner and present it to the managing attorney.
Provide Administrative Support Legal executive assistants provide general administrative support to the legal team. This includes organizing schedules, arranging meetings, and setting up travel arrangements.
Write Legal Reports Legal executive assistants write legal reports based on the data gathered from research and initial interviews. They write clear and concise reports so that all involved parties can understand them.
Organize and Track Case Documentation Case documentation must be organized efficiently. Legal executive assistants organize and track case documentation, making it easily accessible to team members who need it.
Maintain Legal Databases Legal executive assistants maintain the firm’s legal databases. They also use external legal databases as needed to gather more data for the case.
Legal Executive Assistant Skills and Qualifications
Employers typically hire legal executive assistants who have at least an associate’s degree in a paralegal program and three years of previous experience working at a law firm. Successful legal executive assistants also possess the following skills and qualifications:
- Legal knowledge – legal executive assistants are knowledgeable in the type of law that their firm practices, applying it to specific cases
- Research skills – legal executive assistants are research experts, knowing where to look for new data and how to interpret it
- Project and case management experience – legal executive assistants are adept at managing the administrative aspects of a case
- Organizational skills – successful legal executive assistants are well organized, keeping track of everything happening
- Perceptive – legal executive assistants are perceptive, often finding details pertinent to a case that others may have missed
Legal Executive Assistant Education and Training
Legal executive assistants usually have an associate’s degree in a paralegal program. However, if they want to advance in pay and position, they should possess a bachelor’s degree in a related field. Additional training for legal executive assistants may also be required upon getting hired, such as getting up to speed in the current cases and using the law firm’s specific tools and software.
Legal Executive Assistant Salary and Outlook
The Bureau of Labor Statistics (BLS) reports the median annual salary for legal executive assistants as $49,500. With more experience and education, legal executive assistants in the top 10 percent earn $80,260 per year, while those in the lowest 10 percent earn $31,070 per year. Legal executive assistants are also eligible for additional benefits, depending on the law firm where they work. These benefits may include comprehensive health, vision, and dental insurance, vacation time, and sick time. Legal executive assistants may also receive incentive-based bonuses based on the win rate for the law firm’s legal cases. The job outlook for legal executive assistants is largely positive, according to the BLS, which predicts a 15 percent growth over the next 10 years. Legal executive assistants will continue to become more of a hybrid role, performing both legal and administrative duties.
Helpful Resources
We’ve listed several resources below that you can use to learn more about being a legal executive assistant:
e-LEGAL Support: Legal Secretary, Paralegals, Virtual Assistants, Law Clerks & Admin Staff – This LinkedIn group has over 37,000 members, all who belong to the legal support industry. You can join this group to learn more about the industry overall and get valuable help and insight into becoming a desirable legal executive assistant candidate.
Paralegal Career for Dummies – Legal executive assistants perform many of the same tasks as paralegals, and often do more. This book from the For Dummies series offers simple and valuable information about the industry as a whole. It shows how to prepare litigation documents, perform legal research, and manage the administrative side of the law firm. It also provides tips on how to break into the industry and find a job as a legal executive assistant.
Legal Terminology (Quick Study: Law) – This is an inexpensive pamphlet that contains a comprehensive list of legal terminology a legal executive assistant should know. This is a handy resource to have whether you’re already a legal executive assistant or you’re trying to find a job as one.
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Last edited by: Gabriela Barcenas, CPRW, Content Writer II -
Gabriela Barcenas
CPRW, Content Writer IIGabriela is a Certified Professional Resume Writer (CPRW) and career adviser. With 10 years of digital media experience and five years of resume writing expertise, her publication history includes fashion, education, travel, social justice, equitable design and career advice.
