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Legal Receptionist Resume Samples
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0-5 years of experience
Operated 12-line telephone to answer, screen and forward calls, providing information and taking messages for six attorneys and a paralegal.
- Scheduled appointments, interviews, and consultations in Abacas Law.
- Prepared and filed legal documents, such as, pleadings, motions, and pretrial agreements with court clerk at Tucson City Court, Pima County Consolidated Justice Court, and Arizona Superior Court.
- Reviewed disclosures (Police Reports and DUI Reports) and entered client discrepancies.
- Collected, sorted, distributed, and prepared mail and EZ Messenger pickups.
- Filed, organized, and maintained court documents and case files.
- Received payments and recorded receipts for services.
0-5 years of experience
Responsible for day-to-day telephone, taxi, and general administrative operations.
- Managed high volume of continuous internal incoming, external international calls and telephone conference calls.
- Secured car reservations for attorneys, non-legal staff, and clients in a timely manner.
- Faxed and scanned legal documents in Telephone/Communications Department.
- Greeted and directed clients to boardroom meetings as requested.
- Maintained reception area and assisted with general requests.
0-5 years of experience
Operated as the first point of contact; greeted visitors and answered all incoming calls in a professional manner.
- Performed a variety of administrative task such as filing and maintaining records, copying documents and scheduling appointments.
- Proofread legal correspondence and assisted office paralegal with other task.
- Maintained cleanliness of the waiting area and served coffee or tea to clients.
- Facilitated incoming and outgoing mail, deliveries, faxes and other communications.
0-5 years of experience
Operated as the first point of contact; greeted visitors and answered all incoming calls in a professional manner.
- Performed a variety of administrative task such as filing and maintaining records, copying documents and scheduling appointments.
- Proofread legal correspondence and assisted office paralegal with other task.
- Maintained cleanliness of the waiting area and served coffee or tea to clients.
- Facilitated incoming and outgoing mail, deliveries, faxes and other communications.
0-5 years of experience
Firm specializing in Matrimonial Law, Elder Law and Mortgage Refinancing
- Managed and trained staff of four receptionists.
- Handled all computer-oriented switchboard calls, which included handling famous-name matrimonial clients.
- Facilitated bookings of conference rooms.
- Provided preliminary information pertaining to elder law cases.
- Assisted bookkeeper with accounts payable.
0-5 years of experience
Managed all incoming calls for 30 employee staff
- Scheduled meetings for all employees and provided hospitality service arrangements as needed by staff
- Composed and distributed inter-departmental memorandums (e-mail, documentary and voice), ensuring timely delivery while maintaining confidentiality
- Established and maintained electronic records management systems for all incoming and outgoing correspondence
- Organized, sorted, and assigned mail distribution for all employees
0-5 years of experience
Assisted in the management of administrative tasks for an eight-attorney general practice firm – including phone call intake and direction with the use of a multi-line cable phone system
- Performed file management for incoming and outgoing clients, as well as in-house administrative files
- Executed firm mailings and correspondence regarding current client matters and new client marketing efforts
- Ensured legal documents were processed and handled in a timely and efficient manner in order to comply with appropriate regulations and deadlines
0-5 years of experience
Assisted maritime attorneys and senior paralegal in preparation for lawsuits, civil litigations and on-going cases.
- Maintained various legal documents and filed them appropriately.
- Conducted research and collected supportive documents and other evidences to defend such cases in court.
- Performed various daily responsibilities to ensure smooth operations of the law firm.
- Prepared various firm documents such as monthly newsletters, case updates and notable changes.
- Drafted legal notices, memos and other correspondence letters.
- Verified the legitimacy of documents submitted by company clients.
- Updated central database for legal matters
0-5 years of experience
Responsible for greeting clients, handling all incoming calls, making appointments, filing papers, and collecting lawyer fees.
- Prepared memos and letters using Microsoft software.
- Relayed messages and communicated frequently with lawyers in the office.
- Assisted in answering client’s questions and help with various problems.
0-5 years of experience
Remarkable office service experience in a legal environment.
- Daily use of computers and various software applications for a variety of administrative functions.
- Served as face of the firm and provided optimal customer service for new, current and potential clients.
- Employed faxes, phone messages, emails and memos in facilitating information.
- Organized and maintained records, copied documents, scheduled appointments and answered questions for prospective clients visiting the office.
0-5 years of experience
- Managed all incoming calls for 30 employee staff
- Scheduled meetings for all employees and provided hospitality service arrangements as needed by staff
- Composed and distributed inter-departmental memorandums (e-mail, documentary and voice), ensuring timely delivery while maintaining confidentiality
- Established and maintained electronic records management systems for all incoming and outgoing correspondence
- Organized, sorted, and assigned mail distribution for all employees
0-5 years of experience
- Attended to correspondence, welcomed visitors, and administered to their needs.
- Gathered, managed, and disseminated information.
- Filed, maintained records, copied documents, and scheduled appointments.
- Managed, sorted and distributed incoming mailings, deliveries, faxes and other communications.
- Facilitated the dispersal of outgoing communication.
0-5 years of experience
- Coordinated the daily administrative activities of the law firm.
- Answered a high-volume of incoming phone calls on a multi-line system
- Updated and maintained confidential files
- Scheduled and confirmed client appointments, composed correspondence, prepared legal documents, and translated documents from Spanish to English
- Delivered high-level client and attorney support while ensuring compliance with regulations and maintaining ethical behavior
- Responded to general inquiries, questions, or requests
0-5 years of experience
[company name]. Focuses on corporations and financial institutions with a full business law service.
- Answered calls, distributed messages to various attorneys and responded to client’s inquiries.
- Created, updated and maintained conference room bookings, vendor payments, legal files and documents for attorneys, clients and vendors.
- Assisted attorneys by editing and proofreading legal documents.
- Translated case evidence from English to Spanish.
- Scheduled conference room, travel arrangements, vendor payments, and catered various firm events.
Legal Receptionist Duties and Responsibilities
Legal receptionists are responsible for general administrative and reception duties, as well as tasks that are specific to a legal office. These vary depending on the size of the firm, but based on listings we analyzed they usually include the following tasks:
Greet Clients and Visitors As the first point of contact for visitors and clients at a law firm, the legal receptionist greets visitors and helps create a comfortable, professional, and welcoming environment for people in the lobby or waiting room. They answer visitor inquiries and direct clients to their appointments with attorneys, and some even provide coffee or tea to guests as they wait.
Answer and Forward Calls and Emails Answering incoming calls or emails is usually done by the receptionist in a legal office. They uphold strong telephone etiquette to answer questions and direct calls to where they need to go. Legal receptionists also take down phone messages, forward emails, ensure messages are relayed to the appropriate parties.
Scheduling Legal receptionists are responsible for scheduling appointments between lawyers and clients. They make sure that everyone knows when and where to meet and that an office or conference room is available for every meeting.
Assist Attorneys Legal firms can be busy places, and legal receptionists often assist lawyers with day-to-day tasks and preparing and managing case files. They might help with things like billing, drafting correspondences, establishing new files, and other additional administrative tasks as needed.
Manage Faxes, Mail, and Deliveries A legal receptionist is responsible for handling incoming mail, deliveries, and faxes. They make sure mail and faxes are routed to the correct offices and may hand-deliver packages.
Manage Lobby and Conference Rooms It is often the responsibility of the legal receptionist to keep the office looking clean and professional. They make sure the lobby is a welcoming place and keep it stocked with magazines and refreshments to keep guests comfortable while they wait. Legal receptionists also make sure conference rooms are stocked with refreshments and supplies ahead of meetings.
Legal Receptionist Skills and Qualifications
Legal receptionists are the public face of a law office, so people who enjoy interacting with others professionally and articulately will do well in this position. Prior experience with administrative tasks and the following skills are essential for doing the job successfully:
- Organizational skills – an organized receptionist makes a legal firm run smoothly. They know where everything is and can quickly access files and phone numbers while simultaneously greeting visitors and answering the phone
- Interpersonal skills – communicating and interacting with clients and visitors is the primary task of a legal receptionist. They need to be friendly and accommodating and must keep a positive attitude when things are hectic or when a client is unhappy
- Customer service – it’s important to make clients feel welcome and at home when they visit a legal office. Legal receptionists need to be attentive to the needs of guests and help them in any way they can
- Technology skills – the legal receptionist is responsible for running the phone systems, fax machine, and copier, and often uses word processing and spreadsheet software
- Writing and transcription – lawyers often don’t do their own writing, and the legal receptionist is responsible for drafting memos, correspondence, or transcribing audio recordings from meetings
- Legal terminology – legal receptionists work primarily with lawyers and their legal clients, and need to understand various legal terms used in proceedings
Legal Receptionist Salary and Outlook
According to the Bureau of Labor Statistics, receptionists across all industries make a median annual income of $27,920 per year, or $13.42 per hour. Most receptionists earn between $19,000 and $39,300, with individuals with four-year degrees occupying higher-paying positions. Legal receptionists are specialized and therefore often earn more than general receptionists. The job outlook for receptionists is expected to grow 9 percent by 2026, or about as fast as average. Most legal receptionists work full time, and many employers offer healthcare benefits and paid time off.
Legal Receptionist Helpful Resources
Here are some additional ways to determine if working as a legal receptionist is right for you:
The National Association for Legal Professionals – This organization is dedicated to providing information to people interested in any profession in the legal industry.
Become a Receptionist: Education and Career Roadmap – This is a helpful step-by-step guide on how to become a receptionist, starting with how to acquire the skills needed to land your dream job.
LinkedIn Receptionist Jobs – With more than 35,000 members, this LinkedIn group is dedicated to receptionist job posts and discussions on landing a job as a receptionist.
Administrative Assistant’s and Secretary’s Handbook – An indispensable and comprehensive guide to everything administrative, this resource goes over everything from phones, meetings, communication, events, and deciphering legal documents. It’s everything a legal receptionist needs to know, all in one place.
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Last edited by: Gabriela Barcenas, CPRW, Content Writer II -
Gabriela Barcenas
CPRW, Content Writer IIGabriela is a Certified Professional Resume Writer (CPRW) and career adviser. With 10 years of digital media experience and five years of resume writing expertise, her publication history includes fashion, education, travel, social justice, equitable design and career advice.
