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Archivist Resume Samples
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0-5 years of experience
Analyzed a number of journalistic works about Iraq and Afghanistan wars and wrote summaries of them for the edification of senior historians who chose speakers for Naval History and Heritage Command functions based on these publications.
- Facilitated and provided research results to naval personnel, media, National Archives, other federal agencies and the public when responding to inquiries about current events and historical records.
- Researched naval history topics such as Civil War engagements and identifying sailors rescued or lost at sea during World War II for descendants, naval personnel or other interested parties.
- Identified and reorganized top secret files from early days of the colonies to present.
- Coordinated dozens of requests from people and organizations and helped secure copies of personal and treasured documents.
- Processed 20,000 awards for naval veterans of the Vietnam War until 1991.
- Facilitated referencing of documents by scanner and other computer software.
0-5 years of experience
Created a list of existing documents using trackers with a special focus on fielding documentation (pre-departure acknowledgement forms, zero-tolerance forms, passports, reservations and proof of life documents).
- Audited electronic files and developed a list of missing documents.
- Tracked, settled up and provided pre-departure security briefings.
- Communicated directly with the Country Security Team and ensured a sufficient inventory of communications equipment is available for travelers.
- Assisted SMU manager in archiving contractual documentation.
- Assisted SMU with other tasks as necessary and assisted country security team and the projects with their provincial trips/events.
0-5 years of experience
Implementation of catalog solutions for 4519 unique audiovisual assets; introduced unique numbering
system, descriptive metadata, and a customized keyword thesaurus.
- Developed pilot Excel-based tool; set in place strategy for future catalog migration to a
- Provided senior management with strategic initiatives to repurpose content.
- Supervised the editing, encoding and quality control workflow of video files.
- Created and curated content for online publication Brief (including the In Conversation series on media figures and From the [company name] Archives weekly segments).
0-5 years of experience
Organized and inventoried personal papers, church records, and museum collections
- Provided reference services and taught workshops on archiving church records
- Taught workshops on archiving church records
- Wrote and edited journal articles
- Supervised archives interns and volunteers
0-5 years of experience
Oversaw all aspects of managing a 15,000 piece permanent collection
- Created exhibits, graphic elements, and assisted with publications
- Assisted with installation and production of Western Art show/sales
- Supervised student workers and archival volunteers
0-5 years of experience
Processed and digitized a photograph collection consisting of 1424 prints, negatives, and slides
- Developed an image accession numbering policy, as well as completed metadata profiles for each image
- Compiled research for each photograph and cataloged them within Embark
- Worked with potential donors and prior Stax artists to resolve provenance issues including copyright ownership
- Attended publicity events that required me to assist artists that recorded with the Stax label
- Researched future grant opportunities for the collection
- Created a finding aid, permissions/copyright statement, and digital request form relating to the photograph collection
- Generated a technical manual outlining the scanning process and another on utilizing the Embark database
- Produced an outline for a future scanning project
- Assisted in the instalment of the Memphis in May exhibit, “Giving the Music Back: Mr. R&B Helps Save a Cultural Heritage”
- Responsible for project planning and supervision of interns
10+ years of experience
Developed an electronic document register to provide accountability for bank records
- Developed stack card and locations for official bank records
- Followed bank policies and procedures for proper maintenance and destruction of bank records
- Provided written status of bank records on locations and for destruction
- Filed all suspense and completed actions undertaken by bank
0-5 years of experience
- Processed ~17 linear feet of new material, helped inventory firearms
- Created an IBook for the M9/M1911A1 display
- Assisted with a quarterly inventory of storage and exhibits
0-5 years of experience
As the Business Data Management Specialist within the Office of the Chief Operating Officer, support strategic decisions through the collection, interpretation and communication of information to key decision-makers.
- Develop and produce regularly scheduled and ad hoc data extracts and reports in support of overall business strategies and providing best practice recommendations to the senior leadership team.
- Manage NARA’s Information Collection program. Includes overseeing and implementing the agency’s policy and procedures for gathering information from customers.
- Use business intelligence tools to answer questions for key stakeholders.
- Work with agency leaders to plan, locate, and develop agency-wide process improvement approaches with which to promote efficiency, economy, and effectiveness in the administration of NARA programs.
- In previous role as Staff Director, directly supported the head of the agency and senior management. Facilitated successful completion of projects and assignments in order to ensure accomplishment of the goals of the Office of the Archivist.
- Currently leading the Archival Space Working Group whose role is to compile, analyze, and report data regarding the agency’s storage space challenges across the country. The output from this group will be used to request the United States Congress for appropriations to build additional storage space for records.
- Developed, administered, and provided detailed analytical reports for the following studies: Internal Services Satisfaction Survey, Labor Management Relations Survey, Managers and Supervisors Support Assessment, Plain Language Satisfaction Survey, Business Intelligence Tools Survey, OGIS Pre-Audit Assessment, and Occupational Safety and Health Administration Facility Evaluations.
0-5 years of experience
- Prepared case files to ensure smooth scanning: removed staples and paper clips, unfolded creases, etc.
- Lifted and relocated storage boxes throughout the office, with weight ranging from 20-50 lbs.
- Correctly loaded and scanned documents of all sizes, monitoring for quality throughout process.
- Combined and converted images into PDF format; label and save into client-assigned folders.
- Recorded on-going progress through assigned Excel/Word spreadsheets.
- Properly disposed of documents after completing digitalization, maintaining confidentiality.
0-5 years of experience
Identifies, troubleshoots, and resolves post-production technical issues before problems can arise in a fast
paced environment
- Monitors and ensures proper maintenance of servers, hardware, and software for the newsroom
- Responsible for training new staff
- Oversees transmission, ingest, and QC of all incoming and outgoing file based media across multiple off-site
- Devises and implements new strategy to improve efficiency within the department
0-5 years of experience
- Responsible for processing, inventory, inspection, small repairs, cataloging, shelving of
- Created press releases and promotional materials for various collections
- Wrote content descriptions for the organization’s website and catalogue
- Managed film transfer services: film digitization, editing, and digital reformatting
0-5 years of experience
- Clean, transfer and edit thousands of hours of content from U-Matic, VHS, miniDV,
- Troubleshoot problems pertaining to SAMMA Solo and MiniDV machines
- Train new employees on the different video stations
- Integrated Pro Tools audio workflow into post-processing
- Wrote and edited user manuals for SAMMA Solo and Blackmagic Express stations
- Pushed forward a plan to make common area for employees more comfortable; table,
0-5 years of experience
I am responsible for inventorying, processing, arranging and describing, several collections of nursing scholars and groundbreaking nursing programs. I help with supply inventory and re-ordering items.
- I am responsible for creating estimates and completing my working within the time and budgetary bounds.
- I also redact sections or individual documents that may contain personal information or information under FERPA, HIPPA, or other privacy acts that should be restricted from researchers.
- I will be the first archivist to use the software Archivist Toolkit at the Center as they begin to update their collections for web publication.
- I complete finding aids for the collections in Archivist Toolkit.
- I enter accessions into Archivist Toolkit so the Center can track collection data.
- I wrote a few articles for the Center’s Chronicle about the collections I processed.
- I supervise two volunteers with photo identification and cataloging as well as answer work-study student questions regarding archival tasks and policies.
- I assign tasks to work study students and prioritize archival tasks.
6-10 years of experience
- Organizing and delivering digital archives to fulfill departmental and vendor requests for the creation, correction, and reprinting of grade school education materials
- Working with Adobe Creative Suite (Photoshop, InDesign, Illustrator), Microsoft Word, Excel, SharePoint & Outlook, Quark Xpress, Documentum, SAP and FTP software
- Trained and supervised an assistant archivist in use of servers, libraries, and databases
0-5 years of experience
- Process Moses and Frances Asch Collection
- Data entry into spreadsheet for what will be crucial to the creation of a Finding Aid for the Ralph Rinzler Collection
- Enter Metadata into Adobe Bridge describing and cataloguing photographs of the Smithsonian Folklife Festival
- Enter data in Archivist toolkit in order to make a online publicly searchable finding aid
6-10 years of experience
- Lead and coordinate processing projects of civilian textual records and donated collections, utilizing Microsoft Access, Microsoft Excel, and internal archival databases to manage both physical and intellectual information and to track progress of projects.
- Process textual, photographic, and digital records and artifacts of civilian federal agencies and donated collections and make processed records available to researchers by writing descriptions for the Archival Research Catalog (ARC).
- Provide references services to researchers in person, through the mail, and through e-mail.
- Participated in designing, implementing, and training staff in the use of an internal digital asset management system known as the Holdings Management and SOFA (HMS) system.
- Review Department of Justice and Federal Bureau of Investigation (FBI) records for Freedom of Information Act (FOIA) requests submitted by researchers.
- Coordinate the transfer of federal government agency records into the National Archives.
- Train staff in the use of archival software and archival processes.
- Write and edit for The Text Message blog.
- Won the Archivist’s Award for Outstanding Achievement in 2011 for outstanding use of social media tools to highlight NARA holdings to customers.
0-5 years of experience
Learned preservation methods for different objects
- Handled historic university documents and photographs
- Scanned and cataloged historic photograph slides into the archives database
- Cataloged photograph negatives
0-5 years of experience
Handled the physical storage of important materials
- Responsible for going through different types of media and placing them into the database. After which place media in container and shipping them too other location.
- Used data entry system to input important information in regards to the film assets.
- Established reports to track productivity amongst the staff.
- Loading and Unloading trailers. (Forklift and by hand).
0-5 years of experience
- Entering data from Trinity’s sacramental registers into a database
- Proofing and updating data already on the web that was entered at an earlier point in the project.
- Handling historic documents and ledgers
0-5 years of experience
- Responsible for documentation and organization of entire museum collection
- Manage filing and organizing of collection paperwork and historic documents
- Assist with organization of upcoming events and promotional activities, as well as management of docents and volunteers
- Data entry via Excel and Collective Access (custom-built software comparable to Past Perfect)
- Responsible for detailing and documentation of accessions as they come in
0-5 years of experience
- Categorize Collections based on chronological and alphabetical order
- Assist patrons with their research
- Aid in creating exhibits for the public
- Retrieve books from library stacks
- Help archivist with anything he might request
Archivist Duties and Responsibilities
Archivists perform many tasks based on their employer and their specialization, but we analyzed several job listings to identify the following core duties and responsibilities for archivists:
Analyze Materials Archivists handle a wide variety of materials, including documents, paintings, maps, and films. Archivists analyze materials, examining the authenticity, historical context, physical condition, and content of the material. This allows them to spot defects and to determine whether to include the materials in their collections.
Preserve Collections Archivists are responsible for preserving materials correctly. They are knowledgeable about conservation and storage techniques, especially if the materials come from different time periods. Because materials may require specific environmental conditions, archivists carefully monitor the storage space, installing additional security measures to protect against disasters or intrusions, if needed.
Manage Information Archivists design and maintain organizational systems to keep track of all archive materials. As there has been a shift towards computer-based databases for greater efficiency and ease of access, this entails developing metadata, preparing indexes, meta-tags, and descriptions of materials, and then converting these into digital format when possible.
Assist with Retrieval Archivists make records more available to the public through photocopies and scanned images. In general, they assist people with accessing the archives, guiding them in the use of relevant software, retrieving copies of the material or supervising direct viewing, and conducting research on requested topics.
Promote Archive Content Archivists promote individual materials or collections, encouraging the public to visit the archives by holding lectures or presentations, facility tours, and workshops. On a larger scale, they may organize displays and exhibits, as well as curate materials to be featured in publications.
Archivist Skills and Qualifications
Archivists mostly rely on technical skills and critical reasoning to complete their job duties. The ability to think systematically and logically is vital; they must also be adaptive to technology. In addition to a master’s degree related to archival science, employers seek out archivists with the following skills:
- Archiving knowledge – archivists are knowledgeable about both digital and traditional archival procedures and capable of preserving physical material as well as using metadata schemes for computer systems
- Research – to assess materials accurately, archivists conduct thorough research, seeking information from various sources with a critical eye
- Organizational – archivists classify all materials, preparing indexes and inventories for efficient access for often complex projects
- Analysis – successful archivists are adept at deducing the condition of documents and other materials, use problem-solving skills to minimize damage and choose the best storage methods
- Interpersonal – along with helping patrons and visitors with requests and occasional public outreach, archivists address inquiries and present complex information clearly
Archivist Education and Training
Archivists need a bachelor’s degree in history, archival science, law, library science, or a related field, followed by a relevant graduate degree or graduate diploma. Afterward, they may obtain certification from the Academy of Certified Archivists, which requires one year of experience and a master’s degree. Employers also look for candidates with at least one-year previous experience, depending on the complexity of the role.
Archivist Salary and Outlook
Data from the Bureau of Labor Statistics (BLS) shows that
Helpful Resources
Are you interested in learning more about the professional life of an archivist? If so, check out our list of resources:
Society of American Archivists – SAA is the first and largest organization for archivists in North America, with more than 6,000 members in different industries. It offers certificate programs, access to the profession’s premier journal, a mentoring program with specializations, and networking opportunities.
Archives, Second Edition: Principles and Practices – This book tackles the core concepts of archiving, situating it within the modern context of emerging digital technology, making it perfect for both students and for professionals who want a refresher of the fundamentals.
International Council on Archives – Archivists seeking an international community can look into ICA, which is committed to promoting high-quality archival management. Members may attend regional events and international conferences, peruse digital publications, and participate in International Archives Day.
Digital Preservation for Libraries, Archives, and Museums – Dubbed the most comprehensive book on digital preservation, this book addresses the technological transformation that’s rippling through the archival industry. It takes a holistic approach to the topic, discussing content, management, and technology rather than focusing only on technical details.
Academy of Certified Archivists – ACA provides archival certification, which employers consider a standard of excellence among aspiring archivists. Applicants must have a master’s degree and related work experience to qualify for the certification exam. Once they pass and attain the title of Certified Archivist, they must recertify every five years.
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Last edited by: Gabriela Barcenas, CONTENT STRATEGIST -
Gabriela Barcenas
CONTENT STRATEGISTGabriela is a Certified Professional Resume Writer (CPRW) and career adviser. With 10 years of digital media experience and five years of resume writing expertise, her publication history includes fashion, education, travel, social justice, equitable design and career advice.
