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Dispatch Clerk Resume Samples
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0-5 years of experience
Performed several clerical and secretarial functions related to movement of vehicles
- Ensured strict compliance to the TXDOT regulations and laws
- Maintains appropriate logs of all complaints and services requested
- Maintains knowledge of location of current status location and activities of various response personnel
- Input and verify activity reports
- Performs computer database related investigative tasks as directed.
- Compiles special reports
- Provides information to public as requested
0-5 years of experience
- Manually log and complete paperwork for all inbound and outbound trailers on log sheet and assist with dispatching loads in transportation.
- Transportation Management System (TMS) and Freight Management System (FMS).
- Motivated and developed team members, resulting in resolution of issues and improvement in team overall performance.
- Monitor all outbound dispatch trailer and times to ensure loads departure when scheduled.
- Planned and coordinated numerous marketing and public relations event, resulting in a significant increase in new members and consistent event success.
- Quickly promoted to Arrival and Departure Clerk position due to team leadership, organizational abilities and strong work ethic.
- Led team in developing solutions to improve quality of service and increase revenues.
- Monitor all x-docks failure, and mainline failures everyday.
- An articulate communicator, skilled in quickly engaging team members and audiences, and developing strong relationships.
0-5 years of experience
Manifest incoming/outgoing driver paperwork
- Close routes for the workers on loading deck to allow them to load trailers
- Inform supervisors of any weight discrepancies so trailers don’t become overweight
- Email customers about shipments that were scheduled to arrive but never left origin
- Sort recieved packing slips based on routes driven by drivers
- Reopen closed routes if additional freight needed to be loaded
0-5 years of experience
- Answer multiline telephone system
- Handled daily book keeping records and payroll records
- Made deposits to bank and balanced check book for company
- Performed daily duties as directed by owner
- Ran errands as office needed
- Dispatch plumbers to scheduled jobs
6-10 years of experience
- Responsible to pick up and drop off students from home to Global Learning Charter Public School on a daily basis.
- Charter transportation for school functions.
- Maintain records of safety checks for bus each day.
- Work in Dispatch office, assist employees with bus incident reports, answer multi-line business line from parents, administrative school offices.
- Conduct Orientation with new hires
0-5 years of experience
- Complete Inbound/Outbound Window Process.
- Organized and prepared daily paperwork/Checksheets for routes.
- Prepare driver’s Load Manifest Sheets.
- Trained others on both Windows Process and Paperwork processes.
- Input data to customer Toyota database and Ryder database.
- Scan checksheets into Toyota Supplier.
- Maintain communication and service to drivers and customer.
- Function within LMS.
- Monitor routes on time and load monitor.
0-5 years of experience
- Utilize SAP daily for goods receipt, goods movement, inventory, orders, analysis of material, general research of purchase orders, etc.
- Manage, monitor and train other departments with the SyncroTess system for onsite transport orders.
- Schedule, create, dispatch and monitor orders for onsite transport of items for repair and cleaning, hazardous and nonhazardous, raw silicon, return to vendor/stock, in coming freight, mailroom and SAP demands.
- Coordinate and schedule deliveries of trailers and raw silicon from the offsite warehouse.
- Create BOL’s and schedule pick up of recyclable scrap.
- Manage various spreadsheets of inventory of trailer pool, incoming raw silicon and onsite deliveries.
- Maintain files/records for all job duties.
- Maintain and submit weekly reports of inventory.
- Inventory counts and balancing.
- Verify incoming UPS Ground, FedEx Ground and Express deliveries to prepare for goods receipt or schedule for onsite delivery.
Dispatch Clerk Duties and Responsibilities
While a dispatch clerk’s day-to-day duties and responsibilities differ according to where they work, there are many core tasks associated with the role. Based on our analysis of job listings, these include:
Dispatch Drivers to Local Areas Coordinating drivers is a key part of a dispatch clerk’s job. They often communicate between sales, operations, and company drivers via phone, email, text, and online software. Dispatch clerks develop transport routes and maintain communication with drivers throughout their workday.
Answer Incoming Calls Dispatch clerks manage a high volume of incoming phone calls. When customers contact a company to set appointments or make requests, they expect professional service. Dispatch clerks answer this need by providing timely customer support. When changes are required, dispatch clerks cancel and shift reservations as needed.
Facilitate Work Assignments Dispatch clerks receive and set up work orders. They appoint work crews, send out transport vehicles, and delegate the daily workload. Monitoring jobs in progress and briefing the right personnel about any logistical issues is also their responsibility.
Update Data Dispatch clerks accurately record driver and task status updates. It is their job to complete a significant amount of data entry, such as updating spreadsheets and typing relevant information into customer- or company-specific software.
Perform Clerical Tasks
Many dispatch clerks operate as office administrators and handle clerical projects, invoicing, and basic administrative tasks. They are critical to keeping the work environment efficient and productive. Filing needed paperwork in physical and digital forms is also a major responsibility for dispatch clerks.
Dispatch Clerk Skills and Qualifications
People who thrive as dispatch clerks are fast-paced, detail-oriented multitaskers with strong communication and computer skills. Employers prefer a high school degree or GED equivalent and at least one year of dispatching experience. The following skills are essential to getting the job done:
- Data entry – since they manage driver operations, dispatch clerks enter and maintain up-to-date data related to daily workload, such as mechanical failures, transport delivery service confirmations, customer requests, and invoiced expenses
- Communication skills – strong written and oral communication is vital for dispatch clerks because they must build strong relationships with drivers and customers to decrease the stress of last-minute schedule changes that are part of the job
- Troubleshooting – successful dispatch clerks are team players who regularly troubleshoot to solve a wide variety of problems, such as fixing invoicing issues, answering questions, and quickly responding to customer and personnel complaints
- Customer service – dispatch clerks interact daily with drivers, service professionals, and customers while handling requests, complaints, and frustrations from each with excellence and professionalism
- Time management – the duties dispatch clerks perform are often managed simultaneously throughout a shift, which means they must prioritize tasks effectively and swiftly plan for changing workload needs
Dispatch Clerk Education and Training
Dispatch clerks can obtain employment with a high school diploma or GED equivalent. For some specific fields such as truck transport or aviation, specialized education such as DOT compliance or FAA dispatch licensing is required. However, many employers offer certification opportunities and on-the-job training in logistics, transportation, and warehouse management. Some employers also provide written manuals and more formal training on customer support software.
Dispatch Clerk Salary and Outlook
The Bureau of Labor Statistics (BLS) lists the median annual salary for dispatch clerks as $38,790, with a median hourly wage of $18.65. Dispatch clerks in the 10th percentile earn close to $24,000 a year, while the highest paid make $64,000 a year. Full-time dispatch clerks typically receive a benefits package that includes health coverage and a 401(k) plan. Industry employment for dispatch clerks is expected to grow 2.7 percent through 2028. The rail transportation, truck transport, electric power distribution, and natural gas distribution sectors will have the highest demand and wages for dispatch clerks.
Helpful Resources
We searched the web for the best industry resources to help you continue exploring a career as a dispatch clerk. Here are more ways to learn whether becoming one is right for you:
Dispatcher Career: The Insider’s Guide to Finding a Job at an Amazing Firm, Acing the Interview & Getting Promoted – this book covers what job-seekers need to know to land their first dispatching job at a great company
“Become a Freight Dispatcher: Step-by-Step Career Guide” – this article is a step-by-step guide to becoming a freight dispatcher with tips on what training and experience is required to break into the logistics field
Truck Dispatch Manual 2018 – this simple guide teaches anyone newly interested in dispatch operations how to find more efficient loads and become more effective in the modern trucking workplace environment
Intermodal Association of North America – IANA is made up of industry professionals and provides education resources, networking opportunities, and other tools to dispatch clerks and other workers in the freight transport industry
Airline Dispatchers Federation – this association offers scholarships, educational training, dispatcher videos, and events including the NBAA Schedulers and Dispatchers Conference
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Last edited by: Gabriela Barcenas, CPRW, Content Writer II -
Gabriela Barcenas
CPRW, Content Writer IIGabriela is a Certified Professional Resume Writer (CPRW) and career adviser. With 10 years of digital media experience and five years of resume writing expertise, her publication history includes fashion, education, travel, social justice, equitable design and career advice.
