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Procurement Assistant Resume Samples
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0-5 years of experience
- Learned how to work under the Federal Law regarding contractual procurement system
- Used my research skills to find and examine best pricing options for the company
- Procured alternative medical drugs to replace the former drugs and decreased company’s expenses by 20%
6-10 years of experience
Process Stock, Direct Charge and Capital Purchase Orders for three downstream facilities
- Train all new requisitioners to use the Dynamics Procurement AX system
- Manage pending invoice file by working with Accounts Payable on pricing issues
- Maintain vendor maintenance file – set up all new vendors for all locations including Corporate
- Monitor and follow-up on open/unconfirmed Purchase Orders
- Coordinate with Storeroom and Operations/Maintenance personnel to ensure timely delivery of emergency purchasing requirements
0-5 years of experience
- Contacted factories, suppliers and transportation firms to make the return process successful
- Operated SAP to check order status and record important data
- Analyzed related data and performed analysis to assist decision making in suppliers and prices
0-5 years of experience
- Prepare and maintaining records of all purchasing orders
- Take dated and current purchase orders from business transactions
- Code all items on purchase orders and enter items in Yardi voyager system
- Print and organize copies to send to companies and payroll departments
- Stamp and code vendor invoices and create new purchase order numbers
0-5 years of experience
Receive and review complex requisitions.
- Apply appropriate procurement procedures.
- Solicit telephone and written bids.
- Develop specifications and issue purchase orders.
- Process department requisitions and inquire into accounting and receiving systems to track status of purchase orders via PeopleSoft Purchasing System.
- Communicate with vendors to resolve various discrepancies between purchase orders and invoices.
- Review and request status inquiries from receiving and accounting.
- Review and amend PO’s accordingly, in reference to Match Exceptions, and communicate changes to appropriate personnel.
- Continuous development of knowledge and procurement expertise in order to function as a specialist in the area of procurement.
- Contact, advise, and/or assist personnel within the department with respect to delivery dates, sole justifications, specifications, substitutions, supply sources, etc., concerning any aspect of purchase orders originated by incumbent.
- Performs other duties as assigned.
0-5 years of experience
Maintain and manage records using Excel
- Communicating with Suppliers
- Data Entry
- Multi-line telephones
- Working with multiple screens
- Customer Service
Procurement Assistant Duties and Responsibilities
To accomplish their primary goal of assisting with the purchase of materials for a business, Procurement Assistants perform many tasks. We analyzed several job listings to identify these core Procurement Assistant duties and responsibilities.
Schedule Purchases and Arrivals The Procurement Assistant works with vendors to schedule shipping and delivery times. They are present to receive any orders, and verify that the correct items and amounts have been delivered. They then properly store the material.
Maintain Inventory Procurement Assistants verify current inventory levels and keep records to prevent inventory gaps. They note when inventory is low and it is time to order new products.
Review and Place Purchase Orders Before placing an order, the Procurement Assistant carefully checks purchase orders for accuracy, completeness and clarity. Procurement Assistants must verify that product information, shipping information, cost and delivery dates are all correct before obtaining authorization to place an order.
Procurement Assistant Skills
Energetic and willing to learn, successful Procurement Assistants have good judgment and the ability to interpret policies and procedures. They enjoy analyzing and solving complex problems, and have careful attention to detail. In addition to these general skills and personality traits, employers are seeking Procurement Assistant candidates with the following skills. Core skills: Based on job listings we looked at, employers want Procurement Assistant with these core skills. If you want to work as a Procurement Assistant, focus on the following.
- Knowledge of procurement processes, policies and procedures
- Strong emphasis on accuracy and detail
- Ability to handle multiple projects simultaneously to meet goals and deadlines
- Proficient in Microsoft Office programs, such as Excel
- Good time management and organizational skills
- Basic mathematical knowledge
Advanced skills: While most employers did not require the following skills, multiple job listings included them as preferred. Add these to your Procurement Assistant toolbox and broaden your career options.
- Sourcing (RFI/RFQ/RFP) experience
- Bilingual in English and Spanish or Mandarin
- Experience with Peoplesoft and/or SAP
Procurement Assistant Resources
We searched the Web to find the best industry resources to help you continue exploring a career as a Procurement Assistant. From thought leaders to industry groups, this list is packed with opportunities to learn, connect and engage. On the Web
Procurement Portal – Read news and updates related to the profession of procurement.
Procurius – A kind of social network for Procurement professionals, Procurius allows you to network, access online learning and find events to advance your career.
SpendMatters – An informative blog with news and research of procurement matters. On LinkedIn
Supply Chain, Logistics, Purchasing & Procurement Jobs, Careers and Recruitment Group – Find a job as a Procurement Assistant. Procurement Assistant Books
Procurement, Principles & Management, 11th ed. – Learn the basic principles and practices behind procurement.
Essentials of Supply Chain Management -Understanding Supply Chain Management will improve job prospects for those interested in a procurement job.
The Procurement and Supply Manager’s Desk Reference – A handy reference guide with answers to practical questions of procurement issues.
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Procurement Assistant
Last edited by: Gabriela Barcenas, CONTENT STRATEGIST -
Gabriela Barcenas
CONTENT STRATEGISTGabriela is a Certified Professional Resume Writer (CPRW) and career adviser. With 10 years of digital media experience and five years of resume writing expertise, her publication history includes fashion, education, travel, social justice, equitable design and career advice.
