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0-5 years of experience
Provided administrative support to operations management, including transaction and order processing, event planning, logistics coordination and file maintenance. Bolstered communication skills, operating multi-line phone system and flourished as a direct point of contact via e-mail for external vendors and partners.
- Generated and optimized leads through creative marketing and advanced prospecting, resulting in sales and revenue optimization.
- Championed the provision of superior customer service to enhance client satisfaction.
- Tackled a broad scope of front-end inquiries and resolved multiple escalations.
- Managed administrative and customer service areas of the ProSystemsWater division
- Single handedly created & organized the internal processes of the ProSystemsWater division
- Cross trained over two different divisions as to assist when needed
0-5 years of experience
Planned, implemented, staffed, evaluated and coordinated corporate participation in over 100 industry related trade shows (including international shows); collaborated with Channel Marketing Manager to assist distributors and resellers in representing GENICOM in regional trade shows
- Established and managed trade show business plan; monitoring $300K+ trade show budget
- Maximized quality lead generation through proper training and preparation of booth staff, trade show advertising, and direct mail campaigns
- Collaborated with appointed display house to design, create, and manage 20’x 20′ booth
0-5 years of experience
- Created and implemented standard operating procedure for trade shows
- Redesigned and updated booth setup
- Improved press release formatting and release practices
- Created comprehensive trade show calendar and budget for more than 100 shows
0-5 years of experience
Given increasingly complex high-profile international trade shows based on organizational acumen and ability to run an amicable but tight ship onsite. Working with Business Development Directors and VPs, planned marketing focus for each trade show, designing tailored graphics, ordering furniture and electricity, and most importantly, creating and managing the onsite meetings schedule, often across several timezones and overcoming language barriers. Sent onsite to oversee booth build/maintenance and act as initial point of contact for the company during the show. Ensured that BD Directors and VPs were on time and prepared for each meeting. Interfaced with domestic and foreign executive government and military officials, ensuring their comfort while visiting the company’s booth.
- Overnight and while onsite in Australia, created an in-depth and well-organized binder of detailed profiles of executive foreign and domestic military and government officials with whom a new company vice president planned to meet the next day.
- Attended shows with company CEO and Vice President, ensuring efficient use of their time, creating a welcoming atmosphere at our booth, and prioritizing the success of our presence at the show.
- Navigated complex export/import laws for foreign countries, sometimes shipping marketing materials months ahead and remaining on call at all hours to ensure their successful delivery to our booth from international customs.
0-5 years of experience
- Assisted with the management of project duties from concept to completion including: planning, design consultation, coordinating, facilitating and expediting processes, production, fulfillment and distribution to end users
- Recommended and implemented strategies to achieve marketing goals
- Coordinated and managed trade show progress, logistics and budget
- Developed and maintained effective relationships through timely communication with a variety of organizations, clients and vendors
- Managed the online Ordering Center; monitoring orders, inventory and customer service levels
- Generated invoices, processed and tracked using SAP application
- Management of Department Budget generating cost savings in excess of 10%
- Controlled inventory, office supplies, and equipment maintenance
- Created and edited presentations, memos and other correspondence
- Ad hoc projects as needed
10+ years of experience
Efficiently carry out key tasks including assigning exhibit space; maintaining positive relationships with the exhibitors; organizing and coordinating all aspects of shows’ activities; and negotiating contracts and dates with convention centers and hotels.
- Partner with various service companies on trade show content and complete relevant paperwork for registrants, while ensuring safe and secure environment.
- Contribute key insights in developing and implementing strategic floor plans in accordance with company guidelines.
- Play an integral role in coordinating and monitoring work flow of trade show operations to guarantee the satisfaction of both internal and external customers.
- Administer selling and ordering of materials for internal and external customers.
- Travel extensively to various locations and conventions center, including from Orlando, Florida to Long Beach, California
- Established reputation for motivational and hands-on leadership style that generated repeated requests, referrals and trust within the establishment.
- Gained various commendation letters of appreciation for exhibiting exemplary performance and customer service.
0-5 years of experience
Determine trade show’s goals, purpose, message and impression.
- Plan, organize and coordinate activities for a trade show.
- Seek out potential exhibit space and later issue proposals to sites they are interested in.
- Communicate with attending trade show vendors and accommodate their needs.
- Multi-task and oversee several operations at one time.
- Set up show room with various equipment and decoration for show ready.
- Able to read floor plan.
0-5 years of experience
- Direct Support to the Operation/Show Director and Registration Manager
- Responsible for all Temp Labor Staffing for the Trade Shows in Las Vegas
- Daily communication via email/phone calls with Association Members,Vendors, Exhibitors, Buyers
- Reported on Weekly Registration Reports
- Auditor for Attendees Qualification
0-5 years of experience
- Develop trade show plans such as booth contracts, placement, and layout.
- Work and negotiate with vendors on travel and hotel contracts.
- Create and prepare spreadsheets for daily, monthly, and quarterly reports.
- Determine appropriate equipment and products needed for the trade show, and organize the packing, shipping and ordering of any necessary materials.
- Work with sales department to assist with existing customers and help sell product at trade shows.
0-5 years of experience
Design Lead
- Rebrand [company name] to reflect the pristine products they create by designing a new company logo, print collateral, catalog, website, advertisements and digital media
- Support new product launches with logo designs, photography, ad development and trade show graphics that stay within the new brand guidelines
- Concept new ways to penetrate the market place internationally and globally
- Manage vendors for trade shows, user manuals, photo shoots and printing
- Manage trade shows by securing booth space, traveling early to locations to set up the booth and staying late to take down the booth
- Track show ROI
- Supervise sales reps to keep traffic at booth flowing
- Assist in the sales process by articulating product features and benefits
Trade Show Coordinator Duties and Responsibilities
Trade show coordinators work with event stakeholders, like sales and marketing teams, to make sure every trade show runs seamlessly. The coordinator’s duties typically include administrative tasks like:
Register Attendees In the months before a show, the trade show coordinator reaches out to potential attendees, answers their questions, and registers them for the event. On the day of the trade show, the coordinator makes sure attendants sign in and receive event materials.
Arrange Travel The trade show coordinator arranges travel and accommodations for attendees, including the event’s speakers, exhibitors, and vendors. The coordinator also reimburses attendees for expenses – like taxi rides, airfare, or hotel stays – that are covered by the event.
Organize the Event Floor The trade show coordinator secures an event space and makes sure every exhibitor gets a spot on the floor. The coordinator is typically the team member responsible for drawing up a floor plan that maximizes the number of exhibitors, promotes networking, and makes navigation easy.
Scheduling Meetings To ensure everyone organizing the trade show is on the same page, the trade show coordinator schedules regular meetings with event staff, exhibitors, vendors, and sponsors. The coordinator may also schedule meetings between sales teams and promising leads during the event.
Supporting Vendors and Sponsors The trade show coordinator provides support for vendors and sponsors before, during, and after the event. The coordinator is often the point of contact that these stakeholders turn to with questions. The coordinator also handles vendor and sponsor invoices.
Trade Show Coordinator Skills and Qualifications
The trade show coordinator provides structure and support for the event and its attendees. As a result, employers look for candidates with the following skills:
- Event management – from registering attendees to drawing up floor plans, trade show coordinators are experts in general event management
- Time management – trade show coordinators manage their time (and other people’s time) effectively by running productive meetings and keeping shows on schedule
- Organization – every trade show has limited time and space, but a good coordinator organizes events in a way that maximizes both
- Interpersonal skills – good communication, which includes excellent presentation and networking skills, is the most important skill in a trade show coordinator’s arsenal
Trade Show Coordinator Education and Training
Employers prefer trade show coordinators with at least an associate’s degree in a field like marketing, communications, or project management. Earning a degree in one of these disciplines can teach students the skills necessary for immediate success, but not all accomplished trade show coordinators have a college education.
Trade Show Coordinator Salary and Outlook
According to the Bureau of Labor Statistics (BLS), meeting, convention, and event planners – the category that includes trade show coordinators – make an average of $47,000 per year. Low earners make about $25,000 a year, while high earners make an annual average of $83,000. An event planner’s salary increases steadily with experience, but after 10 years pay raises usually slow or stop. The meeting, convention, and event planner profession is growing rapidly. The BLS estimates that demand will increase to about 130,000 event planners by 2026. That represents a solid 11 percent gain, which is above average.
Helpful Resources
These resources will boost your trade show know-how and help you ace your next job interview:
Trade Show News Network Blog – this blog keeps readers aware of emerging event technology (like event apps), industry best practices, and exciting new trends
The 50 Secrets of Trade Show Success – this title, written by successful trade show marketer Udi Ledergor, dives into the best practices of hundreds of exhibition booths, revealing what makes attendees, vendors, and sponsors (and therefore trade show coordinators) successful
Event Rebels Blog – stay up to date on the latest trade show trends by bookmarking this blog from event software provider Event Rebels. The blog is a great way to access the latest insight from thought leaders working in the industry
Event Planning: Management & Marketing for Successful Events– before hitting the job market, review event planning basics and hone your event management skills with this comprehensive and conversational guide from entrepreneur Alex Genadinik
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Trade Show Coordinator
Last edited by: Gabriela Barcenas, CONTENT STRATEGIST -
Gabriela Barcenas
CONTENT STRATEGISTGabriela is a Certified Professional Resume Writer (CPRW) and career adviser. With 10 years of digital media experience and five years of resume writing expertise, her publication history includes fashion, education, travel, social justice, equitable design and career advice.
