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Medical Records Specialist Resume Samples
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0-5 years of experience
Interpreted Army personnel medical records for scanning and electronic storage. Ensured implementation of various Army programs focused on protecting patient information. Extracted HIPPA and Privacy Act Violations and reported them to the proper authorities.
- Created a Quality Control Procedure that reduced the error rate of monthly mistakes on records from 110 to 10; maintained this reduced error rate for 10 months straight.
- Tripled quality control record production (target 50; actual 150 records).
- While filling in for a supervisor for 1 week, created team incentives that resulted in more than doubling our weekly production rate (team target 2,000; actual 5,000), setting a new record.
0-5 years of experience
- Requested, prepared, and repaired medical records as needed by the insurance company to support the medical claim.
- Reviewed patient medical records for completeness, accuracy and compliance.
- Followed up on each medical record sent to ensure claim is paid.
- Effectively communicated with insurance companies, both verbally and in writing, to efficiently process and verify the status of patient claims.
0-5 years of experience
- Reviewed, researched, resolved and responded to inquiries that are received via telephone, email or written correspondence
- Met and maintained the department’s productivity and quality assurance expectations
- Monitored processing queue and provided assistance where workload demands
- Certified the copies of medical records when requested
- Entered data on valid and invalid authorizations and requests
- Returned invalid authorizations and requests to the requester
10+ years of experience
Assembled and analyzed inpatient, OB, infant and inpatient observation charts 55 to 64, outpatients charts 107 to 117 charts per day
- Note charts deficiencies and assigned to responsible practitioners
- Released patients medical upon records request according to regulations and guidelines
- Accessed patients information within hospital database
- Provided friendly and prompt customer service to both practitioners and patients daily
10+ years of experience
- Logged medical records requests.
- Determined records to be released by reviewing requestor information.
- Ensured physician services were current.
- Monitored all patient incomplete records from various sites.
- Assembled and analyzed out-patient surgery charts.
0-5 years of experience
- Entered history, demographics, extent of disease, diagnostic procedures into computer for approved future medical care for over 500 military members, following policy guidelines and Standard Operation Procedures for the medical records department.
- Evaluated and analyzed over 160,000 medical records for completeness and clerical consistency, taking action to obtain missing information.
- Entered data , such as demographic characteristics into software system for registration purposes for every customer processing through the medical section maintaining client confidentiality at all times.
- Analyzed the potential utilization of medical records for medical research and administrative use.
- Received requests and pulled records to be forwarded to other installations, conducting review of contents ensuring completeness and accuracy prior to forwarding (HIPAA compliant).
- Analyzed technical and administrative procedures in connection with the recording and use of medical data.
0-5 years of experience
- Coordinated medical records requests in accordance with all state and federal guidelines as well as HIPAA requirements for 16 clinics and over 200 therapists
- Developed and created medical records forms for the purpose of utilizing and completing records requests
- Worked within the secondary billing environment to send billing with necessary attachments to secure reimbursement
- Scanned all requested documents into EHR system.
- Oversaw the filing of 20+ medical liens in a timely and efficient manner
- Served as leader of a cross-functional team of 5 responsible for identifying and providing resolution to work-related issues.
6-10 years of experience
- Maintained client confidentiality at all times.
- Ensured any release of information requests were HIPAA compliant.
- Maintained all medical records information both in paper files in the file room as well as on the electronic filing system.
- Provide clerical support for the HIM department.
- Answers telephone calls in a pleasant voice tone and identifies department, individual and accepting and forwarding messages accurately.
0-5 years of experience
Audited both open and closed medical charts
- Released of information
- Prepared records when requested by attorneys and the courts
- Performed medical billing for the physicians
- Code and entered diagnosis codes into the computer
0-5 years of experience
Responsible for retrieving referrals from outside providers to get patients scheduled with pain management in a timely manner
- Verifies insurances, prior medical records/radiology, prior drug screens, and any other background information prior to a patients initial visit
- Coordinates appointments with patients and outside clinics for pain management
- Receives all medical record requests from surrounding physicians
- Prepares medical records, invoices, and further documentation for requesting providers
6-10 years of experience
- Organized patients record as per the causes and dates.
- Accurately created medical records of patients.
- Maintained a list of 800 patients on daily basis.
- Sorted patient requests according to predetermined priorities in each facility.
- Ensure records were printed appropriately, in a timely and accurate manner, for doctor availability.
- Research and problem solving of missing or incomplete reports.
- Answering the telephone and generating facsimile according to established procedures.
- Learned new software which includes: Framework and Docutrac.
0-5 years of experience
Review over 1,800 pages of records per day for completeness and accuracy
- Retrieve patient medical records
- Release information to persons or agencies according to regulations
- Enter data, such as demographic characteristics, history of disease, diagnostic procedures and treatment
- Identify, compile, abstract, and code patient data
0-5 years of experience
Organized medical records and charts which included filing them and sorting them
- Scanned medical records and correlate electronic record
- Tracked the life cycle of medical records
- Prepared and process outgoing records
- Managed multimedia medical information
- Facilitated contact (phone & email) with provider officers and clients regarding medical records status
- Processed medical records requests
- Possessed strong communication skills via email, phone, and window interactive services with students, parents, and staff/hospital services.
- Maintained proficiency with company computer system, databases and Microsoft Office Suite. New training updates with voice phone service, MediCat system training, and email notification training. Maintained an acceptable attendance record.
- Must possess a spoken understanding of UVA accreditation elements relevant to the position, and actively practice and apply such standards as outlined in company policies and procedures.
0-5 years of experience
Precisely completed appropriate claims paperwork, documentation and system entry.
- Maintained data entry on patients
- Assist Clinicians with schedules on their laptops to make home visits.
- Interact with Clinicians to correct errors found in documentation
- Conduct research on patients.
- Prepared patient charts, pre-admissions and consent forms as necessary.
0-5 years of experience
- Gather patient information by collecting demographic information from a variety of sources; interacting with registration areas and physicians’ offices; retrieving information from automated printer.
- Scan documents and file them in a resident’s medical chart in a systematic order. Ensure that each section of the resident’s record is maintained in a neat, organized and readable format.
- Assign deficiencies to appropriate clinical or administrative resource; track progress towards resolution; reassign deficiencies as necessary.
- Resolves medical record discrepancies by collecting and analyzing information.
- Delivers charts to assigned areas of the hospital by following established routing procedures.
- Manages the release of Medical records and patient data in compliance with state and federal requirements.
- Keeps health care providers informed by communicating availability or unavailability of the record.
- Maintains patient confidence by keeping patient records information confidential.
0-5 years of experience
- Provided medical records support to Regional Internal Medicine Associates (RIMA) which managed P & M Management and Acadia Clinic, practicing in both internal medicine and pediatrics
- Answered multiple telephone lines
- Scheduled appointments and confirmed physician appointments for the following day
- Pulled patient charts for physicians and nurses
- Handled patient check-in and check-out
- Printed super bills for the following day and took to the RIMA side of the clinic
- Printed super bills for the pediatrics side of the clinic and ensured that patient charts were ready for the following day
- Scanned documents to the patient charts
- Maintained files of all patient charts
- Locked up facility at end of day
10+ years of experience
- Gathers Patient information by collecting demographic information from a variety of sources; Interacting with registration areas and physicians’ offices
- Initiates the medical record by creating and processing the patient care record folder
- Maintains continuity of work operations by documenting and communicating actions, irregularities, and continuing needs
- Maintains patient confidence by keeping patient records information confidential
- Serves and protects the community by adhering to professional standards, community policies and procedures, federal state and local requirements
- Enhances medical records and community reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments
0-5 years of experience
Customer service representative for the medical records department
- Fax medical records requested by other facilities
- Assist medical facilities from all over the country in obtaining the medical records they would need for the continuation of patient care
- Assist Utilization Review Nurses in patient status for hospitalizations
- Utilized EPIC, electronic medical records software.
0-5 years of experience
- Compile, process, and maintain medical records of hospital in a manner consistent with [company name] and HIPPA regulations.
- Use of several software including EPIC, PowerChart, Report Request, Pyramis, and OAS Gold.
- Process and release on average 50 patient records per workday.
0-5 years of experience
- Hired as a medical records scanner to convert patient charts in to electronic records.
- Retrieves medical record requests by phone and mail, process requests and deliver by fax, email, or mail.
- Maintains master patient index by completing assigned portion of daily audit trail; corrects and communicates problems to supervisor.
- Keeps health care providers informed by communicating availability or unavailability of the record.
- Review records and requests for completeness, accuracy and compliance with regulations.
0-5 years of experience
- Faxing and uploading home care orders for doctor’s signature.
- Following up with medical offices regarding the status on home care orders signature.
- Creating a report for hand delivered home care orders for the community educators.
- Responsible for keeping all active home care orders within the company goals
- Point of contact for communicating all important information on any changes to patient’s profile. Through email, phone calls or Kinnser messaging.
0-5 years of experience
Successfully completed contract assignment
- Abstracting medical records, chart review, analyzing records
- Data entry of confidential customer information into an in-house database
- Filing, purging, and scanning patient medical records
0-5 years of experience
Responsible for preparing charts to send to insurance carriers electronically.
- Verifying appropriate insurance coverage.
- Verifying patient’s health insurance.
- Verifying patient’s demographics.
- Shipping and receiving of medical records both by mail and electronically.
0-5 years of experience
- Assisted in conversion from paper to electronic health records for 5 physician Dermatology office
- Processing and recording all requests for Medical Records from medical offices as well as patients
- Created and maintained Medical Records Request Database
- Scheduling patient appointments and preparing patient charts utilizing electronic database
- Primary point of contact for patient inquiries and dispute resolution
- Trained all new employees in Scheduling processes and procedures
- Insurance pre-authorizations and referrals
- Collection of past due balances on patient accounts
- Product sales
0-5 years of experience
- Locate, retrieve, scan and delivery of medical records for patient care
- Retrieve medical record documentation from electronic document management systems
- Assist in ensuring uninterrupted process flow of transcribed documents
- Access various manual and computer systems including master patient index, clinic scheduling and chart tracking systems to accomplish job duties
- Verify patient medical record numbers as necessary
- Request and print computerized Protected Health Information (PHI) from various systems
- Convert physical patient charts into digital computerized records
0-5 years of experience
- Using Kwik Tags to enter, scan and track documents for storage in the Cloud
- Preparing Physicians Medication Orders and other documentation for the following day’s medical
- Quality assurance and data entry of documentation needed for billing into CIS system
- Assisted with reception when needed
6-10 years of experience
- Assist with nine implementations of EMR in physician offices.
- Provide support to staff with questions or problems while manning the GE EMR Support phone calls.
- Consistently learn about the IT functions of the EMR.
0-5 years of experience
- Schedule, problem solve, communicate, and coordinate referral appointments with outside specialists.
- Track and enter all referral requests in EMR (EPIC SYSTEM)
- Respond to provider questions, requests and concerns regarding the status of patient referrals, care coordination or follow-up status.
- Process Release of Information request
- Scan and index documents into patient’s electronic medical record.
- Prepares medical records for Insurance Company Audits
0-5 years of experience
- Inputting inmate profile data and medical appointment details
- Use of programs including Microsoft Word and Excel
- Problem solving in order to fit the needs of patients
- Organizing and detailing inmate health records
- Retrieving and sending files between associated correctional institutions and work
0-5 years of experience
- Provides quality control by examining medical record images to ensure documents are legible and correspond correctly to the Claim Control ID, service dates and beneficiary
- Reviews the list of requested documentation to ensure that adequate documentation has been submitted by the provider
- Contacts providers to request re-submission of documents deemed illegible or improper; escalating calls to management when necessary to ensure that only high quality imaged records are submitted
- Maintains a professional and diplomatic demeanor when communicating with medical providers and HIM professionals
- Assigned to the “Top 200 CID” project working with providers to locate missing or incomplete documentation requiring extensive knowledge of Medicare guidelines
- Utilizes extensive search techniques of public records via internet databases for the purpose of updating provider information
- Protects confidentiality of patient information through compliance with Health Insurance Portability and Accountability Act (HIPAA)
- Attends annual training and testing on security awareness, rules of conduct, conflict of interest, protecting the confidentiality of patient information through compliance with HIPAA
0-5 years of experience
- Review provider documentation to determine the principal diagnosis, secondary conditions and surgical procedures
- Query physician when documentation is inadequate, ambiguous or unclear
- Assist with mentoring and training our new and transitioning coding staff
- Collaborate with the Clinical Documentation Improvement Specialist (CDI) team in obtaining documentation to maintain the integrity of the record to ensure quality coding
- Assist the Coding department manager to validate DRGs and peer reviews
- Keep abreast of all current coding changes and other related topics
- Abstracts and verify patients demographics
0-5 years of experience
Request, retrieve, assess and distribute Medical Records to internal and external customers
- Act as part of a cooperative team
- Provide a high standard of ethical and moral conduct
- Assist team members and supervisors with special projects
0-5 years of experience
- Efficient in sorting and filing medical records for over 300 patient charts alphabetically
- Filing patient charts alphabetically
- Creating patient charts for new referrals
- Organizing over 2,000 discharged patient charts for annual archiving
- Auditing patient charts to ensure compliance with company policy
- By corporate approval, releasing patients’ medical documents requested by doctors, state departments and lawyers
- Providing requested medical documents to Compliance Department for CVS/Caremark audits
- Assisting the Pharmacy Department with quarterly inventory of medical supplies and in completing discharges in accordance with company policy
- Assisting the Nursing Department in completing discharges in accordance with company policy
- Perform related duties as directed by supervisor
0-5 years of experience
- Efficient in sorting and filing medical records for over 300 patient charts alphabetically
- Filing patient charts alphabetically
- Creating patient charts for new referrals
- Organizing over 2,000 discharged patient charts for annual archiving
- Auditing patient charts to ensure compliance with company policy
- By corporate approval, releasing patients’ medical documents requested by doctors, state departments and lawyers
- Providing requested medical documents to Compliance Department for CVS/Caremark audits
- Assisting the Pharmacy Department with quarterly inventory of medical supplies and in completing discharges in accordance with company policy
- Assisting the Nursing Department in completing discharges in accordance with company policy
- Perform related duties as directed by supervisor
0-5 years of experience
- In charge of retrieving and upload all incoming data
- Electronically file information in proper patients charts
- Distribute prescriptions and procedures request to proper Providers
- Process daily all medical records request from Provider Offices and Institutions
- Maintained all medical records information up to date both in paper files as well as on the electronic filing system
- Coordinate compliance subpoena requests with the office’s legal Counsel
- Answer phones and assist patient needs
0-5 years of experience
- Process paper and electronic medical records received via fax, email, mail, etc.
- Scan, upload, and save medical records and images
- Verify all information received on members
- Communicate effectively with members and medical providers to collect and verify all required member specific
0-5 years of experience
- Review, analyze, abstract, patients’ medical record with outpatient and inpatient coding.
- Prepare and maintain records, abstracts and summaries
- Prepare Congenital Malformations Report, Alzheimer’s disease, and Other Dementias Report forms, as required.
- Complete data corrections forms.
- Abstract for Transfers, Generals and Patient Access.
- Review and prepare for faxes, doctor’s call and general requests. According to the guidelines of HHC.
- Knowledgeable of MRN Plus, Unity, Pro Term Web-Unity, Sunrise, Trace Master, Quadra -Med, Symphony and 3M program..
- Prepare and review reports for Assistant Outpatient Treatment
0-5 years of experience
- Review records for completeness, accuracy and compliance with regulations.
- Assemble patient health information, medical history, symptoms, examination results, diagnostic tests and treatment methods.
- Correctly identify forms to enter into the electronic medical records system.
- Worked with staff to ensure patient records remain confidential at all times.
- Use electronic health record software to maintain data on patients’ safety.
- Sort, scan, file and retrieve medical records.
- Front desk support to help assist patients and internal staff to appropriate personnel.
- Received payment from patients and agencies to obtain medical records.
0-5 years of experience
- Contributes to the accuracy of direct services information by maintaining accurate and up-to-date client electronic medical records
- Handles multifaceted clerical tasks (e.g., data entry, filing, uploading, pulling, breaking down, copying/ scanning, indexing, assembling and uploading medical record, management and billing) as medical records specialist and administrative assistant
- Audit client records and employee work responsibilities by creating spreadsheets
- Provides information, medical records and referrals for clients
- Verify client’s insurance coverage on a daily basis.
- Assists Spanish-speaking population effectively
- Represent the company in community events and outreach efforts as needed
- Directing visitors to their destinations, and answering phones on a multi-line call system
0-5 years of experience
- Process medical records for clients (doctors)
- Using Stradix database as the source for claimants (patients)
- Using Microsoft Word and Adobe
- Entering heavy amounts of data
0-5 years of experience
- Purge Charts according to year
- Pull charts
- Copy specified chart/documents for ROI
- Locate charts and file loose documents
0-5 years of experience
- Work as a Medical Transcription to access and assist Physicians with correcting chart notations of patients
- Assist with discharging patients to transition from Mental Institution out into the community
- Request and death charts and summaries to aid State Hospital with investigation of patience deaths.
0-5 years of experience
- Train new employees in core areas of company (compliance, code of conduct, payroll procedures, etc.).
- Assimilate and maintain paperwork for new and current employees.
- Review payroll information in preparation for submission to corporate payroll to verify employee information is complete and correct.
- Track and review orders returned from medical providers to verify completeness and accuracy according to Medicare standards.
- Enter orders into client charts on computer.
- Contact providers as needed.
- Maintain and order supplies for office.
- Submit invoices to corporate Accounts Payable.
- Answer phones and direct calls to appropriate team member.
0-5 years of experience
- Manages the programs medical records
- Creates and maintains psychiatric services
- Performs a variety of administrative and accounting task
- Maintains accounts payable and receivable
- Coordinates collection and preparation of operating reports
- Check In/Out Patients
- Provides Outreach and Engagements
- Case Management
- Mental Health Services
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[Medical Records Specialist]
Last edited by: Gabriela Barcenas, CPRW, Content Writer II -
Gabriela Barcenas
CPRW, Content Writer IIGabriela is a Certified Professional Resume Writer (CPRW) and career adviser. With 10 years of digital media experience and five years of resume writing expertise, her publication history includes fashion, education, travel, social justice, equitable design and career advice.
