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Purchasing Assistant Resume Samples
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6-10 years of experience
Communicated and advised Project Managers and Superintendents on cost effective motives that reduce cost by at least 20 % than expected
- Communicated and advised Superintendents and Project Managers of purchasing options and to gain approvals
- Consulted with immediate managers on action research steps and preemptive suggestions that could reduce cost or make procedures more simplified
- Advised, implemented and informed the effected individuals in regards to pertinent Subcontractor Documents and /or other documents for assisting the job to commence
- Purchased small tools, consumables, safety and office supplies for selective jobsites; which reduces cost by at least 25% to the organization and the individual jobsites
- Communicate with vendors to gain reasonable prices while assisting them with more concrete contract business ( win/ win outcome)
6-10 years of experience
Maintained inventory control to ensure supplies and special order items are available for timely delivery.
- Monitored industry prices to obtain best available pricing.
- Evaluated and improved processes to effectively fulfill purchase orders.
- Established relationship with new vendors; maintained and built upon existing vendor relationships.
- Ensured vendor invoices are documented and processed in a timely manner.
- Resolved order discrepancies and processed returns to vendors.
- Fulfilled various administrative duties.
10+ years of experience
Performed multiple tasks and worked cooperatively with both internal and external customers, all while maintaining confidential information
- Full understanding of the intricate details of the distribution process
- Interfaced with management, purchasing associates, accounts payable associates, branch warehouse and customer service personnel, brokers, vendors, information technology, customers and other distributors
- Involved with special projects and work closely with E-3 automated purchasing system
- Monitored inventory loss prevention and safety within the protein area
- Maintained files for buyers, directors and VP’s. Also created forms and reports for the protein buying group
- Organized monthly buying promotions for buyer and confirmed purchase orders and delivery times/dates
0-5 years of experience
Studied standardized specifications, establishing and maintaining working technical knowledge of the goods or services to be purchased
- Prepared purchase orders, solicited quote proposals and suggested course of action for procurement of requisitions for materials and services
- Reviewed, entered, and maintained manual and computerized records of purchase requisitions and mechanical data, items purchased, costs, schedule of deliveries, vendor performance, inventories
- Monitored production and deliver status of ordered materials and outsourced items to troubleshoot
- Notified Department heads regarding the status of incoming shipments
0-5 years of experience
Responsible for efficiently developing detailed purchase orders for raw materials and supplies.
- Confirmed day-to-day purchase orders. Prepared daily Material Demand reports and open Purchase Order reports.
- Analyzed Inventory in regards to raw material and supplies.
- Communicated effectively with Suppliers on product costing and lead times/shipping dates.
- Evaluated Supplier performance based on conformance and non-conformance deliveries.
- Address Freight carriers on freight cost and scheduling.
0-5 years of experience
Managed purchase orders for 16 vendors from start to finish in a timely, professional, and accurate manner
- Effectively communicated with buyers, vendors, and supply chain personnel to resolve backorders and delays
- Researched competitor pricing and made adjustments when necessary to ensure profit maximization of company
- Assisted buyer with a variety of tasks using company database, Microsoft Excel, Word, Access, and Outlook
0-5 years of experience
- Increased stakeholder satisfaction and productivity with clear communication among the work place.
- Analyzed the suppliers and select the best fit.
- Negotiated with suppliers to have the best deal and established good relationship to build trust with suppliers.
- Communicated between vendor and customer on scheduling and delivering progress.
- Maintained inventory by counting weekly to ensure the quantity are correct.
- Planed and prepared documents including business contract and products information for business meeting.
0-5 years of experience
Worked under the direction of the Purchasing Director and assisted in purchasing functions
- Technical and administrative assistance provided to the purchasing department by generating purchasing documentation spreadsheets and email communication
- Responsible for sourcing, procurement and supplier management functions, transitioning and setting up all new items in the system for availability, while ensuring accuracy
- Coordinated purchasing functions including purchase order processing, delivery arrangements, expediting, record maintenance and reports
- Monitored Low level inventory items for four different warehouse locations, and based on movement and provided direction to import coordinator to resolve possible stock out issues
- Trained all new purchasing employees on standard office procedures and practices, monitored employee progress and provided status reports to management as requested
0-5 years of experience
Proactive with vendor negotiation, aggressive quoting strategies, and freight agreements leading to $30k in quarterly cost savings.
- Increase production output and revenue for snowplow installations in 3 locations with accurate preseason projections and freight logistics.
- Initiate VMI (vendor-managed inventory) agreements to maximize efficiency and reduce labor hours spent on stock maintenance.
- Analyze cost and inventory reports to maximize profit and defer procurement until physical inventory is required to complete active jobs.
- Manage three purchasing employees, and report performance to senior staff.
- Coordinate shipments and lead times with scheduled production dates to reduce unused inventory, and schedule distribution of Dejana Cargo manufactured (CGO) parts.
- Obtain preferred vendor pricing, quantity discounts, and special quotes to maximize profit margins across eight warehouse locations.
- Design and implement Standard Operating Procedures for training of new employees.
6-10 years of experience
Managed Inventory of approximately $20 million in stationery items.
- Performed Inventory valuations on Furniture and Appliance.
- Managed Logistic in distribution of stationery daily to head office and thirty four branches island wide.
- Negotiated Suppliers terms and conditions.
- Interacted with suppliers and internal customers to achieve organization objective.
- Reconciled all invoices to purchase order and payment.
- Communicated with Directors and Managers periodically to improve inventory management.
- Provided administrative support for Departments.
0-5 years of experience
- Generated purchase orders for new starts (average of 5 per week)
- Coordinated and analyzed vendor bids and/or takeoffs and maintained in database
- Determined material demands and purchased items accordingly to ensure availability when materials were needed
- Identified and negotiated pricing with multiple vendors and obtained the best pricing for the highest quality
0-5 years of experience
Assisted category managers with sourcing vendors
- Created purchase orders and expedited delivery dates
- Verified if invoices should be paid and resolved receipt and invoice discrepancies
- Managed sending and receiving vendor data between engineering and vendors
- Stored vendor data and expedited document approvals
- Ensured vendor data was received in accordance with purchase orders
- Helped engineering create new system for storing vendor data
6-10 years of experience
JD Edwards/Oracle daily use
- Maintained large volume company Visa Card orders monthly ($300K-$1M) Paymentnet
- Updated/Maintained internal district purchasing catalog of Technology products
- Advised end users on proper Technology and contracted vendors to fit their order
6-10 years of experience
- Data Entry, Spreadsheets, Invoicing, and Scanning documents into Document Imaging
- Created company fliers, coupons and Specials Sheets
- Provided excellent customer service to vendors on all invoicing and billing issues
- Accurately reconciled the statements each month and confirmed all bills where properly keyed into the system
0-5 years of experience
Responsible for purchasing at three company sites: Houston and Pasadena, TX and Baton Rouge, LA.
- Managed the replenishment of products within assigned categories to ensure supply is balanced with demand at the best price.
- Performed administrative functions such as purchasing system management price verification and new item requests.
- Logistics Management-scheduled freight for all internal and external orders at the direction of the Materials Manager.
- Assessing accuracy of receipts and inventory for purchase orders reconciliation, utilizing Peach Tree system.
- Attended weekly production meetings to help inventory maintain appropriate levels ahead of production schedule.
0-5 years of experience
- Initiated purchase orders and amendments in SAP for standard or special parts and/or services.
- Instituted a professional development and training model for the Purchasing department across all tiers.
- Processed requests to add new vendors and managed an approved supplier list of nearly 1,000 companies in SAP.
- Secured, analyzed and negotiated quotations to recommend suppliers based upon best value, top tier quality and on time delivery in full for both active and new vendor relations.
- Trained and recognized as an internal auditor to help maintain standards of ISO, TS and company specific QMS: TS 16949 / ISO 9001 / ISO 14001.
0-5 years of experience
Administered AT&T, Staples and Citibank business accounts and incoming order requests
- Managed database of 20+ hotel contracts for company on national level
- Analyzed invoice quotes and evaluated reports to identify possible cost savings
- Prepared records of active contracts and updated departmental websites with existing vendors
- Provided optimal service and communication between departments, vendors and employees for purchase orders
- Assisted in the recruiting and interviewing process of candidates
- Accommodated employees with variable work concerns and personal issues
- Organized company events such as new hire orientation, blood drives and holiday parties
- Maintained employee personnel and health files
- Conducted employee benefit programs
6-10 years of experience
Entered Purchase Orders into business software and processed them as required
- Reviewed Purchase Order Acknowledgments; forwarded conflicting documents to Purchasing Manager for review
- Assisted the Purchasing Manager in maintaining the Approved Supplier List
- Collaborated with Manufacturing Engineering and the Quality Document Control departments to process Subcontractor Quotations and update Subcontract Processing Requirements
- Processed and submitted forms and equipment orders for booth reservations for trade shows.
0-5 years of experience
Transmitted, reproduced, and filed vendor information on behalf of corporation
- Gathered, and provided correspondence to various hospital divisions
- Produced, and finalized purchase orders on behalf of company branches
- Validated invoice billings
- Prepared, and labeled surgical supplies intended for various departments
0-5 years of experience
Helped process all purchase orders for engineering, projects and special orders averaging over a million dollars for the year.
- Reported directly to the Purchasing Manager, assisting with vendor selection and cost details.
- Maintained direct contact with suppliers and customers to resolve missed deliveries, pricing discrepancies and revised orders.
- Directly responsible for transferring valves and parts between all [company name] warehouses
0-5 years of experience
Heavy data entry in to Access database.
- Generated generous amounts of purchase orders.
- Created Commitment of Payments to vendors/suppliers that provided work at residences
- Corresponded via email to all vendors/suppliers.
- Communicated daily via telephone/email to all field Construction Managers, Purchasing Agents and Construction Assistants; in regards to their perspective properties and vendor schedule assignments.
- Scheduled all vendor/suppliers for each property according to location, Construction Manager and property value; while maintaining log of all property assignments.
- Managed Access database that held all property information: address of property, internal/external notes for properties, maintained accurate accounting of property dates. (start/closing)
- Generated detailed Excel reports to Purchasing Director, V.P. of Construction and Controller.
0-5 years of experience
Coordinated Purchasing Manager’s meetings, conference calls and maintained calendar
- Discovered and researched new vendors for material goods and services with various tools
- Dispatched vendor packages to new companies for signature, Certificates of Insurance and checked references
- Obtained proposals ensuring specifications were met
- Negotiated with vendors on pricing and services to achieve the best value
- Ensured current vendors maintained compliance to contracts
- Maintained all equipment specifications in company’s shared drive
- Trained new personnel
- Promoted to the position of Environmental Project Management Coordinator
0-5 years of experience
Sourced and negotiated pricing for 200 items with an annual purchased value of $10million
- Sourced products internationally
- Worked with diverse populations, conversant in Chinese
- Developed experience in a variety of purchasing activities
- Negotiated pricing of annual purchases in excess of $10M
- Skilled in all phases of procurement, from concept to product roll-out.
- Played essential role in product design and development by supporting engineering efforts
0-5 years of experience
Assisted with order/inventory management of a $50+ million annual budget
- Supported Purchasing Department with overall administrative aspects of order and inventory management to support corporate initiatives/goals
- Worked directly with external suppliers and vendors to ensure timely receipt of inventory
- Coordinated all product deliveries with Freight companies and Warehouse Management Team
- Monitored 126 customer driven special program orders and coordinated receipt of inventory
- Responsible for data entry maintenance of the vendor record database
- Front Desk Reception responsibilities
- Worked directly with various internal departments (Sales, Merchandising, Accounting, Warehouse, Customer Service) and external departments (Suppliers, Transportation Companies)
0-5 years of experience
Procured medical goods and services for our customer service departments
- Communicated with vendors on a daily basis
- Provided customer service daily to our hospital and university staffs
- Researched products for best cost savings
- Assisted with new project bidding
- Advertised ads on state contract reporter negotiating local state contracts
- Prepared spreadsheets and obtains details for price increases
0-5 years of experience
- Effectively Managed Dell return-exchange orders.
- Prepared purchase orders for calibration or repair on test equipment.
- Provided clerical support to entire purchasing team.
- Managed accurate returns of our equipment within estimated completion dates.
10+ years of experience
Responsible for placing purchase orders for all engineering related materials and supplies, special orders, expedited orders, late reports, and call in orders.
- Negotiated with vendors to remain within limitations or standards established by Oneac.
- Scan in cards to put on order, bar code transfer to AS400, print out orders and manually
- Followed ISO guidelines utilizing SOP and SCAR’s
- Contact suppliers on adjustments, incorrect material and delivery concerns.
- Enter and maintain accurate purchasing information in the AS400 system (EDI system)
- Maintain files on ONEAC purchase orders and requisitions.
- Follow up on late orders on a daily basis and adjusted delivery dates as necessary to reflect current status, or closed, as required, i.e. Partials.
0-5 years of experience
- Assisted Senior Sales and Purchasing staff procure purchase and sales orders
- Developed sales strategies to assist account managers in servicing and retaining accounts
- Researched and established fair market values through direct and broker sales
- Created daily reports for gains and losses via Pentagon system
- Back-up front desk receptionist: Handled heavy volumes of inbound calls; guest reception
0-5 years of experience
- Facilitated purchasing by requesting and checking quotes, placed orders, and prepared purchasing orders, including use of Steel 2000 software
- Cross checked shipping documents to ensure accuracy, appropriate documentation, order completion
- Communicated shipment and inspection times to appropriate personnel
- Prepared and distributed purchase order packets to accounting and receiving departments
- Received items in Steel 2000 software, scanned mill certificates, and performed filing and other business activities as needed
0-5 years of experience
Placed orders for suppliers and services under direction of Purchasing Manager
- Input all necessary information into a Materials Management Information System
- Monitored open order list and follow-up of orders on pre-determined time interval
- Arranged for expediting of shipments and informed departments of schedules
- Conferred with inventory locations to maintain proper levels of inventory
- Prepared invoices and communicated discrepancies to vendors and suppliers
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[Purchasing Assistant]
Last edited by: Gabriela Barcenas, CPRW, Content Writer II -
Gabriela Barcenas
CPRW, Content Writer IIGabriela is a Certified Professional Resume Writer (CPRW) and career adviser. With 10 years of digital media experience and five years of resume writing expertise, her publication history includes fashion, education, travel, social justice, equitable design and career advice.
