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0-5 years of experience
Direct purchasing activities for $10M per year company with $500,000 in inventory including generating, and monitoring of purchase orders. Liaise with internal sales representatives and outside vendors to resolve backorder and inventory issues. Align inventory levels with market trends. Communicate across departments to ensure integration of purchasing processes with warehouse and sales needs while maintaining adequate inventory during promotions.
- Reduced inventory value by $100,000 and decreased backorder percentage by 8-10% within six months of assuming purchasing agent responsibilities, focusing on vendor communication to optimize purchasing and inventory capacity.
- Valued member of ERP system implementation team during transition from Epicor Acclaim 18 to Epicor Prophet21, owning new process creation for application’s warehouse, inventory, and purchasing functions.
- Recognized as Employee of the Year in 2013.
0-5 years of experience
Responsible for purchasing manufacturing supplies and equipment for four locations and all personnel
- Maintained vendor relationships with over 50 vendors
- Developed qualified vendors for specialized manufacturing products
- Saved more than $50,000 per year by carefully seeking alternate vendors without sacrificing quality
- Managed software that tracked orders and created purchase orders for entire company
- Processed Accounts Receivable for three locations with high sales volume
- Sales Representative for all Jersey Barriers and managed a 50% increase in sales and actively expanded sales territory
- Implemented inventory control and tracking through specialized software
10+ years of experience
Integral part of team that helped company expand from $400,000 to $3.2 million in sales
- Trained staff on hundreds of beers, wines and spirits
- Led a staff of 90+ with strong management and leadership skills
- Helped initiated training programs for waiters, management, back up & general orientation
- “Perfect Attendance” award: 1999-2004, 2006, 2009-13
0-5 years of experience
Managed an annual spend of greater than $8 million dollars in order to support production operations with the necessary materials
- Partnered closely with Engineering Department to ensure strict specifications were met during the development of a new product that consolidated over 400 unique SKUs into four highly efficient packaging solutions
- Coordinated material requirements with Scheduling, Production, Sales, and Marketing to support short and long term forecasting
- Assessed invoices and worked with Accounts Payable to ensure all invoices were resolved within the allotted beneficial pay term period
- Utilized PRISM to create reports that assisted in identifying aged inventory and low-moving inventory, which created greater transparency when increasing inventory turns to eliminate cost of held inventory
- Evaluated daily MRP (materials requirement plan) on an ERP system for assigned commodities to determine material supply needs and take the appropriate actions to meet those needs while keeping overall inventory investment at or below targets
- Managed multiple RFQs, including an RFQ that consisted of the entire corrugated segment which consisted of 300 unique SKUs and over $5 million in annual business
- Collaborated with Quality Assurance and Warehousing personnel to eliminate aged inventory and ensure inventory turnover goals were achieved
6-10 years of experience
- Developed and documented all warehouse procedures. Led to streamlining warehouse operations and increasing warehouse efficiency
- Designed new storage protocol which allowed the warehouse to double its capacity without any increase in total space or personnel
- Reorganized warehouse procedures whereby cycle counts and inventory accuracy increased from 76% accurate to 100% accuracy at first count
0-5 years of experience
Controlled the sourcing, planning, negotiation, purchase and supply of all mounting systems, inverters, batteries, and engineering services
- Managed, developed, and improved the purchasing team, through times of transition and cash flow uncertainty
- Adhered to all company policies and procedures with particular regard to accounting, logistics and sales
- Successfully made recommendations & advised senior management on all purchasing issues
- Implemented new procedures with key vendors to improve relationships and foster growth and success between both the vendors and the organization
- Inventory control and management
6-10 years of experience
Managed buying and purchasing efforts/materials for the company and negotiated pricing deals, inventory lists, delivery arrangements and product trends. Provided excellent customer service and effective negotiation efforts when purchasing materials, arranging delivery details and other site objectives.
- Recognized for purchasing effective products and substantially increasing company productivity.
- Analyzed product lists, vendor lists and management, and bought appropriate and well-priced items to meet company objectives.
- Delivered and distribution of products to relative job sites.
- Managed communication and negotiation efforts between company management, and vendors for various project sites.
6-10 years of experience
Led US Military Contractor purchasing operation as a subsidiary of Ameris France (NATO Cage:FANK6)
- Evaluate bids/select suppliers; analyzed proposal requirements and worked with technical team to help define procurements.
- Reviewed RFPs, created specifications and managed supplier relationships
- Gathered data and correlated past performance win-loss results for various projects
- Developed pricing strategies and cost models to define framework for supplier relationships
- Monitored contract fulfillment and conducted logistics analysis to comply with stringent military standards/requirements.
- Trained and mentored junior Buyers and Purchasing Assistants.
0-5 years of experience
Managed $15MM annual purchasing spend to bring fresh drinking water to San Francisco and 28 other wholesale water agencies.
- Effectively negotiated the purchase of plumbing, electric, personal protection equipment and supplies for a diverse work force tasked with leading support, maintenance and production requirements for the SFPUC.
- Customer Service point of contact for answering and resolving all questions relating to data entry, manager, and supervisor inquiries. Handled document changes which included but limited to order entry, product tracking, vendor resolutions and receiving/shipping.
- Collaborated with key internal business units to make determinations on vendor selection and use of commodities; facilitated purchasing requirements for 5 water and treatment plant facilities.
- Ensured high level of compliance and accountability for all transactions; identified and resolved issues related to commodity and sub-object use codes.
- Reduced number of Department blanket contracts by 20% and increased cost savings by supporting the introduction of Citywide contracts.
- Decreased order errors through the introduction of standardized purchase order procedures and established a city-mandated FOB designation freight with all vendors.
6-10 years of experience
Managed purchasing and inventory planning/control for multiple vendors
- Negotiated with vendors/suppliers to contribute to cost-effective operations
- Prepared and managed bill-back information with multiple vendors
- Generated and analyzed multiple sales and productivity reports
- Managed a customer base of 300+ accounts
- Supervised a team of nine (9) employees
- Performed accounts receivables/payable duties
0-5 years of experience
Purchasing
- Solely charged of 10 categories buying that comprises of 25% of the company’s purchasing budget with 3 peers in China office.
- Reduced over stocking by closely monitoring ready to buy level and practicing “restrain buying” by identifying trends and fads.
- Designed production calendar to closely monitor all phases in production that greatly increases on time production and delivery.
- Assisted in the development and launching of the new coffee essentials line “Coffee Me.”
- Worked closely with graphic team in designing color boxes and packaging. Revitalized the company color concept.
- Initiated and spearheaded the redevelopment of the webpage and charged the photo shooting, styling and text content of the webpage.
- Developed, with the owners and sales/marketing team, marketing tools including company catalog, trade show banner, packaging, and all promotional and merchandising programs.
- Designed and purchased the Chicago Show booth; and charged the show from planning, booking and set-up to dismantle.
6-10 years of experience
Managed purchasing and inventory planning/control for multiple vendors
- Negotiated with vendors/suppliers to contribute to cost-effective operations
- Generated and analyzed multiple sales and productivity reports
- Managed a customer base of 300+ accounts
- Supervised a team of nine (9) employees
- Performed accounts receivables/payable duties
0-5 years of experience
Prepared purchase orders and requisitions for chemicals, dyes, and raw materials
- Obtained foreign exchange import permits, established corresponding letters of credit and insured goods to be imported
- Prepared and updated list of potential suppliers
- Followed up on shipments and arranged delivery of goods to stores
- Prepared weekly and monthly status reports
0-5 years of experience
Salesman
- Managed 250 customers over 5 states.
- Maintained inventory of each location, as well as introduced latest products.
- Negotiated business transactions with executive clientele.
- Supervised between 5 and 8 employees daily.
- Assigned meaningful work for each employee.
- Prioritized their work schedule as well as my own.
- Increased sales in location by 20% in first six months.
- Adjusted pricing and budget on a daily basis to maintain profit.
- Negotiated with competitors when problems arose, and using my problem solving skills was able to resolve the situations in a timely manner.
6-10 years of experience
Developed potential producers and cultivated relationships with vendors.
- Managed work flow effectively to create and sent purchaser-orders with proper lead time.
- Coordinated trucking routes, drivers, deliveries and all relevant logistics for proper shipment and delivery.
- Ensured high quality products by thoroughly inspecting products for quality issues, including-packaging, product damage and expiration dates.
- Provided weekly communication to the team on current products and educated the sales staff on new products.
- Actively networked with relevant members of the food community through food shows, local dinners, and face-to-face contact with local producers.
- Maintained adequate inventory levels and alerted the team when action needed to be taken.
6-10 years of experience
Communicated daily with overseas on all issues of production, ensuring all deliveries were met.
- Created and maintained costing sheets.
- Negotiated prices with overseas to meet customers’ target prices.
- Partnered with designers to assure quality and construction of all styles developed.
- Worked closely with design and sales on product development projects.
- Maintained production spreadsheets to manage production and inventory.
- Worked with Import and Logistics teams to ensure smooth delivery of merchandise.
0-5 years of experience
Assisted the dispatching department in delivering parts and supplies in a timely fashion
- Organized and managed inventory
- Made stock orders for specific parts
- Promoted to Assistant Purchaser in less than 2 years
- Handled incoming phone calls from techs in the field for the parts they needed
- Created a dispatch for parts needed by customers
- Used a 3-check process to invoice and bill purchase orders
- Communicated with costumers for specialty parts
0-5 years of experience
- Plan and implement processes and procedures for company product purchases.
- Review and reconcile budget variances in actual versus projected revenue and expenditures.
- Create several pricing strategies for new and existing products to control inventory.
- Analyzed customers, researched market conditions and gathered competitor data in order to formulate strategies.
0-5 years of experience
Negotiated discount percentages, partnership programs and contract pricing with vendors
- Coordinated orders and receiving from over 300 vendors each month
- Brokered deals with vendors for research studies and private labeling agreements
- Collaborated with vendors to create promotional packages & displays for varies trade shows
6-10 years of experience
Conducted purchasing and created POs for all vendors/merchants in maintenance department.
- Issued a company credit card (Paid for equipment repairs, ordered parts, kept proper documentation and spreadsheet, and reconciled monthly).
- Inputted repair updates and inventory entries into company system (Fleet).
- Kept tight budget and communication of current budget status and spend to managers.
- Procured, stocked, issued parts and sundries, and conducted inventories.
- Maintained all files and documentation- Delivery receipts, repair orders, and equipment inspections.
6-10 years of experience
Ordering, receiving, monitoring, and maintaining proper inventory levels within corporate guidelines.
- Leading quarterly and/or monthly inventories per corporate instruction.
- Instrumental in reducing the inventory days on hand from greater than 65 days to less than 21 days.
- Coordinated monthly continuing education opportunities for entire pharmacy staff.
0-5 years of experience
Supervise eight custodial staff
- Oversee and conduct repairs, cleaning, and maintenance of 134 apartment units in 9 buildings
- Purchase and inventory all supplies while working within a budget
- Utilize my ability to drive snow plow, use hand tools, paint walls, and basic plumbing and electric skills while paying attention to detail and being organized
- Accomplished converting four buildings to LED lighting and reduced supply spending
0-5 years of experience
- One of 3 purchasers tasked with supporting the logistical and procurement needs of all 3 Olympic Training Centers (Colorado Springs, Lake Placid, and Chula Vista).
- Led RFP process with all USOC divisions and contractors writing scope of works, preparing RFPs, reviewing proposals and contracts, and awarding projects and high dollar amount purchases.
- USOC print buyer tasked with purchasing large scale ($1M+) printing needs.
- Recognized twice with the Gold Medal Award for outstanding performance and customer service.
10+ years of experience
Ordered inventory daily for customers, avionics and service departments
- Purchased parts from selected vendor lists maintaining cost efficiency
- Located parts to meet customers’ needs
- Communicated customer needs to appropriate departments and staff
- Processed and confirmed work orders through SAP and VMI systems
- Reconciled inventory levels and purchase orders daily
- Worked with UPS and FedEx and Barcode software
10+ years of experience
Purchased office / computer supplies for resale to customers, working directly with vendors
- Managed office of five employees and supervised work product
- Managed company sales accounts
- Heavy customer relations / service via telephone
- Prepared invoices
0-5 years of experience
Managed insurance replacement cost worksheets for 100+ vendors ensuring accuracy of documents
- Executed occasional capital expense purchases ($500K+) as buyer
- Worked with Operations Managers and Buyers throughout 14 locations in the US/Canada purchasing shop supplies and capital expense items
- 100% ownership of purchase order accuracy and management including rent, shows, taxes, attorney fees, commissions, and accounts receivable/accounts payable
- Audit and manage expense report submissions company wide, including CEO, CFO, COO, Rental Representatives, Show Techs, Ops, Managers
0-5 years of experience
Purchasing Agent
- Customer Service to Project Managers and Project Coordinators within the Field Services Division.
- Procured, purchased. scheduled and expedited all tools, equipment, parts and services used for offsite projects and company divisions located on campus and out of state.
- Set up a strong supplier base to ensure critical timelines and business objectives were met.
- Interacted with Project Coordinators and Managers to support ongoing projects within the field.
- Maintained Spreadsheet Data to support project cost analysis and item cost reduction.
- Interacted with Accounts Payable to resolve invoice and payment issues.
6-10 years of experience
General administrative support: phones, filing, schedule repair/ maintenance of equipment
- Maintain relationship with vendors, customers & production manager
- Research and negotiate costs for packing & parts from domestic vendors
- Kept running inventory of raw materials
- Created coupon mailers for seasonal promotions
- Provide customer support for both online and walk-in customers, answered multi-lined phones, emails, process orders & returns, file claims with FedEx for lost/ damaged packages
- Assist with hiring and training of new staff
0-5 years of experience
- Manage Relationships with over 50 suppliers Daily
- Account for up to $1.5 million of inventory
- Responsible for purchase orders up to $500,000
- Built & maintained relationships with key industry suppliers – FedEx, UPS, USPS, DHL etc.
- Analyzed & maintained logistics for over 13 company projects
0-5 years of experience
Negotiate purchase costs for all raw materials
- Identify cost savings areas and initiate projects to capitalize on savings
- Work closely with all departments within Weaver Popcorn
- Develop and maintain vendor relations
- Communicate with vendors regarding any issue with quality, pricing, delivery
- Enter and maintain blanket purchase orders
- Ensure all purchase price standard costs are properly reported and maintained for purchase price variance reporting
Purchaser Duties and Responsibilities
Daily duties for purchasers vary based on the types of items they’re purchasing and the type of company they work for. However, the core job tasks performed by purchasers are universal in all businesses.
Write Purchase Orders Purchasers purchase items from vendors and suppliers, filling out all necessary purchase orders.
Shop Purchasers shop for the best available deals on needed items by looking up prices from multiple vendors and suppliers to find the highest-quality items for the lowest price.
Process Orders Purchasers process purchase orders, updating digital files as needed to record purchases made, when money has been received, and all other relevant information.
Monitor Inventory Purchasers monitor and maintain inventory levels, ordering new items as needed to keep the inventory fully stocked and supplied.
Ensure Delivery Purchasers ensure that purchased orders are delivered by coordinating with warehouse and transport staff.
Negotiate Purchasers negotiate new contracts with existing and new vendors and suppliers.
Manage Relationships Purchasers locate new vendors and establish working relationships with them. They also maintain existing vendor and supplier relationships.
Purchaser Skills and Qualifications
Purchasers collaborate with other members of the supply chain, ensuring that purchases arrive in a timely fashion precisely as ordered to keep inventories well stocked. Employers hire purchasers who have the various skills required to fulfill the duties associated with this job:
- Leadership – to work closely with warehouse staff and other staff members within the company, ensuring they are managing purchases properly on their end of the supply chain
- Communication – purchasers work in a collaborative environment that requires coordination with other departments and negotiation with vendors
- Computer skills – to keep digital files updated and manage purchase orders
- Multi-tasking – to manage multiple duties and responsibilities at once
- Organization – to maintain purchase order paperwork and digital files, monitor inventory systems, and ensure deliveries
- Detail-oriented – to find the best rates for purchased items and maintain inventory levels
Purchaser Education and Training
A majority of employers look for purchasers who have a bachelor’s degree in business management or a related field of study. However, some employers accept candidates who have a high school diploma or GED, in addition to past work experience in a purchasing role or within the supply chain. Upon being hired, purchasers go through a paid training period. The length of this training period is determined by how much education and experience purchasers already have and by company policies. During training, purchasers study purchase order forms, inventory systems, and supply chain operations, generally working closely with upper management until they learn how to perform their usual job tasks.
Purchaser Salary and Outlook
Information provided by the Bureau of Labor Statistics (BLS) shows that purchasing managers, buyers, and purchasing agents occupied more than 500,000 jobs in 2016. BLS projections show that these jobs are likely to decline by 3 percent through 2026. These professionals earned a median yearly salary of $66,610, $32.00 hourly, in 2017. Buyers and purchasing agents buy products for organizations, performing the same duties as purchasers. In many companies, the three titles are interchangeable. Most employers offer benefits packages that include health care coverage to purchasers. Dental and vision insurance are often included in these packages, along with life insurance and retirement planning options. Purchasers usually also receive paid vacation days and holidays. Some companies might additionally offer profit-sharing bonuses to purchasers. Other perks might include free parking, free or reduced gym membership, and wellness program enrollment.
Helpful Resources
These books and websites provide job listings, educational resources, upcoming events dates, workplace strategies, and other useful tips for purchasers who want to excel:
American Purchasing Society – This professional association of buyers, purchasing managers, and purchasers offers job listings, career resources, articles, online courses and training seminars, information about certification programs, and professional development resources to help professionals advance in and succeed at their career.
Purchasing Agent RED-HOT Career Guide; 2631 REAL Interview Questions – Learn strategies and quick answers for all the interview questions that employers are likely to pose to new purchasing agents and purchasers with this book that contains thousands of interview questions and the right answers to them.
International Federation of Purchasing & Supply Management – Get up-to-date news and events dates for purchasing professionals of all types at this website, which also contains an extensive knowledge bank full of helpful career resources.
How Purchasing Agents and Supply Chain Managers Can Prepare for a Successful Negotiation – Find out more about the art of negotiation with this book written specifically for purchasing agents and purchasers. The text includes tips on using buying power, negotiation preparation, and how to close the deal.
The Association for Supply Chain Management – Read all the latest information on supply chain logistics with the magazine content at this site, which also provides learning resources, upcoming event dates, and education tools for purchasers and other supply chain professionals.
Contract-to-Close: A Step-by-Step Manual for Buyer Agents – Avoid all the little pitfalls that can derail a good negotiation with the tips and information in this book, and learn how to get to the closing phase of contract negotiations.
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Last edited by: Gabriela Barcenas, CONTENT STRATEGIST -
Gabriela Barcenas
CONTENT STRATEGISTGabriela is a Certified Professional Resume Writer (CPRW) and career adviser. With 10 years of digital media experience and five years of resume writing expertise, her publication history includes fashion, education, travel, social justice, equitable design and career advice.
