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Real Estate Administrative Assistant Resume Samples
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0-5 years of experience
Provided administrative support including managing calendars, composing documents, completing data entry, and organizing the office to ensure the highest level of efficiency
- Established positive client relationships by fielding initial calls from prospective clients with data entry and listing of activity logs
- Organized and maintained client files to ensure current information on prospective buyers
- Created high interest flyers to advertise available properties to prospective clients
- Effectively managed invoicing and outgoing payments
- Carried out necessary job functions utilizing Microsoft Word, Excel, and PowerPoint
0-5 years of experience
Selected to work on new technology project to determine issues within real estate regions across the U.S.
- Arranged all travel arrangements and management meetings, took minutes, and distributed notes
- Shared responsibility for creating department budget and ensured distribution to team
- Served as Executive Assistant to Wealth Management Real Estate Director and functioned as primary liaison to five regional managers on confidential matters
0-5 years of experience
Edited, proofed, and filed information sensitive documents such as leases, applications, and HUD-1
- Handled customer complaints over the phone for all of his Managed Properties
- Created and distributed written correspondence to both current and prospective Real Estate clients
- Performed administrative duties, utilizing legal terminology, procedures and documentation
0-5 years of experience
Created and submitted the expense reports for all executives monthly
- Delivered mail to all parties in the plaza and collected monthly rents
- Created quarterly real estate tax estimates for all tenants in the plaza.
- Handled all monthly meetings within the office and with all outside vendors
- Handled and maintained an office inventory
6-10 years of experience
Resolved tenant issues by identifying problems and coordinating the appropriate resources.
- Scheduled meetings and conferences for tenants.
- Updated databases and provided timely, accurate billing for all services.
- Answered telephones and handled mail distribution.
0-5 years of experience
- Maintained calendars for two senior change managers
- Organized multi-city travel arrangements
- Prepared expense reports for two teams consisting of 10 associates
- Coordinated quarterly achievement awards for 30 Consumer Real Estate associates
- Served as Spirit Award Coordinator
- Managed new hire and interdepartmental transfer preparations including technology service requests and setup, telecommunication registrations, and internal documentation processing
0-5 years of experience
- Assisted and all aspects of management, including property services, tenant requests and dispatch tasks to Engineers.
- Helped with preparation of operating property budgets and CAM billings.
- Prepared monthly tenant billing.
- Tracked and managed monthly utility bills for all properties.
- Entered and processed payments to vendors and tenants.
- Maintained property management calendar.
- Composed general correspondence and monthly announcements.
0-5 years of experience
Respond to telephone inquiries, providing quality service to customers and associates inquiring about the availability of properties or status of contracts.
- Manage inventory of properties for the agency.
- Handle telephone and e-mail inquiries, supplying information as needed.
- Prepared reports and documents for all sales and rentals.
- Deal directly with asset managers and banks when the negotiated property was a short sale or a foreclosure.
0-5 years of experience
- Assisted Realtor with various tasks, including marketing/advertising projects.
- Completed press releases for local news publications.
- Wrote, edited and prepared real estate descriptions.
- Answered/directed phone calls, greeted visitors, and completed various office tasks as needed by manager.
0-5 years of experience
Ensure the efficient day-to-day running of all real estate operations and provide confidential administrative support to the vice president and directors of real estate.
- Prepare and maintain departmental information including expense reports, contracts, lease agreements and business licenses.
- Compose, edit and proofread reports, proposals and other correspondence.
- Schedule and coordinate calendar of appointments, meetings and travel itineraries.
- Scheduled flight, hotel and car rental reservations for executives.
- Volunteered as the office coordinator for charity events and various other office projects.
0-5 years of experience
Assists property managers with all commercial leases, documentation and communications between tenants, managers and owners.
- Interprets all leases and amendments, prepares and updates lease abstracts, researches all lease documents
- Prepares and distributes all welcome letters/packets to new tenants, figures proration and itemizes their rents due
- Drafts and distributes rent increase letters, renewal letters and default letters, obtains certificates of insurance
- Preps monthly financial statements for property managers and distributes monthly financial statements to property owners.
0-5 years of experience
Responsible for all administrative needs of the leasing department
- Responsible for sending lease checks to property owners monthly
- Closed out end of the month financials for leasing department
- Helped handle property owner comments and concerns via telephone and email
- Audited files to keep permits and leases current and accurate
0-5 years of experience
Answering and making daily prospecting calls, and emails to prospective clients and customers providing each with exceptional customer service
- Maintain Client Relations by creating weekly, and monthly newsletter via mail chimp
- Schedule and organize Senior Relators daily, weekly and monthly calendars
- Create Specific Marketing Plans utilizing Social Media for Senior Relators listings to effectively sell homes within contracted time
- Organize and manage all contracts as paper files and hard files on computer to allow for easy accounting
- Manage all office mailing via US Mail and Fedex
0-5 years of experience
Responsible for providing direct administrative support to the broker of the organization
- Handle the task of maintaining files, project list, administrative calendars and database
- Responsible for maintaining accounts payable and accounts receivable and property tax records
- Coordinate appointments to show homes to prospective buyers
- Coordinate property closing
- Prepare marketing literature and other advertising materials
0-5 years of experience
In charge of posting website Real Estate ads.
- Placed phone calls to landlords to set up appointments with potential tenants.
- Occasionally brought the potential tenants for showings.
- Answered phone calls and returned emails to landlords and tenants.
0-5 years of experience
Responsible for providing direct administrative support to the principal broker/owner.
- Performs tasks of planning and organizing meetings, appointments and special events
- Handle the task of maintaining files, project lists, administrative calendars and client database
- Perform task of compiling vacancies and leasing reports
- Produce marketing literature and other advertising materials
6-10 years of experience
- Contacted lenders to confirm dates/submitted offers
- Organized and faxed short sale packages to lenders
- Conducted daily research and data entry of leads
- Cold-called on a weekly basis to generate leads
- Scheduled appointments over phone
- Proofread and edited outgoing e-mails/flyers
0-5 years of experience
- Accurately filed and delivered mail to all company departments.
- Suggested new filing and internet storage system.
- Aided clientele and banking questions for company owner and other realtors.
- Covered phones and data entry for numerous projects and personnel.
0-5 years of experience
Edited contracts and listing agreements for accuracy
- Mentored new associates
- Processed commission checks
- Provided administrative assistance to the office manager and real estate agents.
0-5 years of experience
Maintain & organize real estate documents, agreements, and lease records
- Track and monitor payments & obligations
- Keep logs in Excel to monitor tracking of various projects
- Assist the Real Estate Director with daily duties such as scanning, emailing correspondence, and faxing
6-10 years of experience
- Coordinated with agents and potential buyers to view property and schedule open houses.
- Responsible for uploading, and updating property information on MLS listings.
- Research property values, request for properties comparables from title companies and coordinated with appraisers to evaluate properties.
- Schedule face to face client consultation to review their credit applications and run credit reports.
- Review and process property sales contract agreements, purchase agreements, loan agreements and short sale documentation.
0-5 years of experience
- Reviewed sales contracts for accuracy
- Set up flyers for marketing new sales
- Helped set up/update personal agents web sites
0-5 years of experience
- Assist real estate broker in rental and sales transaction of condominiums and houses
- Provide weekly open house listings and generate comparative market analysis by utilizing our database
- Demonstrate to create flyers and advertisement
- Complete/submit purchase & rental application, transaction sheets and board packages
- Monitor high volume of incoming emails and calls in a professional manner
- Create sales/rental exclusive form and post listings on LIMO & LIBOR (multiple listing service)
- Manage to prepare commission invoices and slips
6-10 years of experience
Review and prepare revenue reports, verifying backup
- Establish and maintain lease files and records
- Assist with the monthly calculations and balance processes
- Update and maintain lease portfolio
- Research financial information with respect to Lessors rental agreements
- Facilitates vegetation management for the lease portfolio
- Prepare documents and correspondence with respect to Lessors
- Coordinates with Georgia State Department of Transportation with respect to permit reconciliation on a monthly basis
- Offers sales support for existing and potential advertisers
- Liaison between real estate department and operations to confirm that all work orders are completed in a timely fashion.
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Real Estate Administrative Assistant
Last edited by: Gabriela Barcenas, CONTENT STRATEGIST -
Gabriela Barcenas
CONTENT STRATEGISTGabriela is a Certified Professional Resume Writer (CPRW) and career adviser. With 10 years of digital media experience and five years of resume writing expertise, her publication history includes fashion, education, travel, social justice, equitable design and career advice.
