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Church Administrator Resume Samples
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0-5 years of experience
Served as Administrator/Personal Assistant to the Sr. Pastor; Parliamentarian to the Board of Directors and liaison to the Ft. Lauderdale business community
- Responsible for all small business administration of church office and staff, including but not limited to: banking, purchasing, insurance, real estate negotiations, advertising, public relations, event planning, grounds maintenance, vehicle maintenance and sanctuary housekeeping
- Recruited and developed operational and training teams to support the church’s 25 plus ministries
- Implemented new advertising/public relations protocol which resulted in a 34% membership increase
- Identified and resolved critical organizational flaws which reduced turnover and increased membership and morale
0-5 years of experience
Served as Administrator/Personal Assistant to the Sr. Pastor; Parliamentarian to the Board of Directors and liaison to the Ft. Lauderdale business community
- Responsible for all small business administration of church office and staff, including but not limited to: banking, purchasing, insurance, real estate negotiations, advertising, public relations, event planning, grounds maintenance, vehicle maintenance and sanctuary housekeeping
- Recruited and developed operational and training teams to support the church’s 25 plus ministries
- Implemented new advertising/public relations protocol which resulted in a 34% membership increase
- Identified and resolved critical organizational flaws which reduced turnover and increased membership and morale
6-10 years of experience
Worked with teenagers in mentoring, coaching and teaching.
- Led two separate volunteer groups to New Orleans and Mississippi in a humanitarian effort after Hurricane Katrina. First group travelled to New Orleans two weeks after the hurricane.
- Developed and implemented new methods of advertising to our members, such as video marketing during public meetings and seasonal sales to move older inventory.
- Within 18 months turned around significant losses and brought our bookstore was in the “black” and remained profitable throughout my tenure as supervisor.
- Implemented new procedures in order to begin a college internship program for our organization.
- Wrote a manual and organized a program that would allow for 2 college interns during a 10 week period each summer.
0-5 years of experience
Participated in church programs, especially worship and education, and enlisted others to participate, so that the achievement of total church program was assured.
- Assisted the Clergy in planning, organizing, and goal setting, so that responsive programs developed which assured the vitality of the church.
- Communicated with the congregation, so that exchange of viewpoints and faithful representation resulted in an organized assembly
- Created and maintained Sunday school teaching rotation schedules
- Assisted senior pastor with building relationships with other churches via phone and email correspondence
- Responsible for teaching, facilitating, and organizing Sunday School material, and other teachers
10+ years of experience
Maintained weekly income reports, church membership database, and annual income reports.
- Prepared invitations, church bulletins, brochures, programs, and banquet tickets for various departmental activities.
- Collaborated with financial committee to manage church budget, pay creditors, and meet district and state requirements.
- Inserted a chart to illustrate and compare data for the twelve months which provided a break down of the month that generated the most money (tithes and offerings).
- Prepared annual membership tax contribution.
6-10 years of experience
Planned, organized, and controlled all projects, training meetings, and development activities for the church staff and auxiliaries. Managed auxiliaries ensuring deadlines and budgets were met or exceeded with regards to church productivity. Made presentations to social service agencies and introduced programs to enhance community development. Developed and administered youth and women’s programs which were adopted as permanent programs and have been distributed state-wide.
- Facilitated monthly sessions and auxiliary meetings to assess progress and resolve problems.
- Established, monitored, and revised goals for Ministry Teams
- Initiated proposal development, compiled data from various sources and departments, and prepared final proposal for community development project.
10+ years of experience
- Oversaw and performed key operational functions including general accounting, payroll, budget management ($1.2 million), month-end and year-end financial reporting, bank reconciliations, donation tracking and reporting, and interface with CPA firm.
- Managed facility maintenance, repairs and capital renovations working with outside contractors.
- Managed human resources functions including policies, procedures, employee relations and benefits.
- Coached, trained and developed administrative staff.
- Established goals, performance standards and Best Practices.
- Ran lean and efficient operations with a focus on cost efficiencies, productivity, quality and on-time job completion.
0-5 years of experience
Implemented several giving campaigns that led to increase in church revenues over 200%.
- Developed a comprehensive financial budget every fiscal year.
- Managed the engagement calendar per fiscal year.
- Acted as a liaison to senior pastor concerning financial, marketing, and administrative matters.
- Negotiated contracts with vendors and presenters.
- Created and implemented Fine Arts programing that increased membership, community involvement, and church revenues.
- Worked in partnership with members of each church ministry to develop church vision.
- Assisted in the organizational process of all church engagements.
0-5 years of experience
- Planned and coordinated the day to day activities of the church; to include employee schedules, transportation, facilities maintenance, financial budgets and payroll
- Negotiated with vendors to reduce expenses and increase productivity. Resulting in the church saving over $10,000 within a 6 month period.
- Maintained all employee records
- Planned all calendar events, employee vacations, and all events held at the church
0-5 years of experience
- Maintained and updated the church website, consistently adding content, promo modules, and graphics
- Developed social media posts and coordinated marketing/advertising materials and placements
- Facilitated a more effective scheduling system, organizing all services, volunteers, and employees
- Coordinated employee trainings, payroll, and managed employee records
- Organized and tracked account data and financial transactions
0-5 years of experience
Managed banking negotiation when dealing with new acquisitions, loans and other services
- Prepared and ensured fiscal accountability
- Liaison between the Pastor, Staff and Parishioners
- Performed faxing, photocopying and filing duties
- Interviewed and screen new employees
- Performed bookkeeping and provided accurate financial reports and spread sheets
6-10 years of experience
Oversaw maintenance of building and process of new construction.
- Developed & implemented church policies and procedures.
- Developed & monitored the church budget of over $600,000.00.
- Wrote two grants per year and track grant budget.
- Oversaw all print and web-based communications.
- Payroll, Accounts Receivable & Accounts Payable
- Maintained membership database
0-5 years of experience
Competently performed a wide variety of duties assigned as an intern.
- Managed daily operations such as scheduling meetings, responding to communications, and successfully managing all essential tasks.
- Assisted with the coordination of large church events.
- Coordinated lead volunteer meetings.
- Organized and planned events for intern group.
- Offered biblical-based counseling to those who called in.
Church Administrator Duties and Responsibilities
Church administrators tend to the day-to-day operations of a church and its personnel. The individual duties of a church administrator differ from place to place, but most undertake the following tasks:
Answer Phones and Take Messages
Churches receive a high number of phone calls from current and prospective members, as well as from other parties, such as accountants, marketers, and sister churches. The church administrator is responsible for answering these calls and responding to messages (both phone calls and emails) in a timely and professional manner.
Schedule Appointments
Many churches and their leaders offer counseling and mentoring services to members and nonmembers. The church administrator often schedules such appointments and ensures the preacher, reverend, or pastor has enough time to meet. They may also schedule appointments for business purposes.
Prepare and Distribute Documents
Important documents such as church fliers, notifications, brochures, and religious pamphlets must be printed and distributed to the appropriate parties. Church administrators are often in charge of creating, editing, and distributing these documents.
Perform Administrative Tasks
Administrative tasks, such as restocking the breakroom, keeping certain areas clean, meeting with clients, and running errands, are often performed by church administrators. They may also run personal errands for the preacher, reverend, or pastor from time to time.
Perform Basic Bookkeeping
Church administrators, like many administrative professionals, perform basic bookkeeping tasks. They may print receipts, track of church expenses, document the number of hours worked by employees, and send out invoices for services. More complicated tasks are typically handled by accountants.
Church Administrator Skills and Qualifications
The skills and qualifications needed to become a church administrator vary from church to church, but in most cases, a college degree is not needed. Churches typically seek administrators with the following traits and professional abilities:
- Bookkeeping – many administrators have basic bookkeeping knowledge. Churches may seek professionals who know how to effectively use QuickBooks and other bookkeeping software
- Phone etiquette – church administrators usually answer the majority of incoming calls, so they must be capable of sounding professional. They should also be capable of handling multiple incoming calls and taking messages while talking on the phone
- Administrative experience – most church administrators have some secretarial or administrative experience. They should be comfortable providing administrative support to one or more individuals
- Organization skills – church administrators are often responsible for tracking numerous important documents, and sometimes these documents contain sensitive information. They must be capable of organizing documents and working efficiently
- Interpersonal skills – exceptional written and verbal communication skills are needed to become a church administrator. Successful administrators should also feel comfortable communicating and working with others on a daily basis
Church Administrator Education and Training
As mentioned above, a college degree is usually not needed to become a church administrator, but more competitive candidates may have an associate’s or bachelor’s degree in a business-related field. Many churches require candidates to have at least one to five years of administrative or secretarial experience if they wish to apply for the job. This experience can come from the business world or any other professional industry. Church administrators may receive a considerable amount of on-the-job training before they are allowed to work independently.
Church Administrator Salary and Outlook
Church administrators are classified as secretaries and administrative assistants by the Bureau of Labor Statistics, which states they earn an annual median wage of $37,870. Those in the top 10 percent earn more than $62,870 annually, while those in the lowest 10 percent earn less than $23,650. Many church administrators have access to benefits such as paid vacation and health insurance. The employment rate for secretaries and administrative assistants is expected to decline 7 percent through 2026. This is a considerable drop, especially when compared to the natural growth rate of 7 percent for all professions. This decline is largely attributed to a rise in technology that allows organizations to perform their own administrative tasks without hiring professionals.
Helpful Resources
Is becoming a church administrator in your future? Let the following resources provide you with more information about the field:
The Church Network – TCN is a nonprofit professional organization designed to provide church administrators a variety of educational and career advancement resources. Its official website boasts a job board as well as information on national conferences and regional events. The organization also acts as a professional network, allowing its members to gain new professional connections
Church Administration: Creating Efficiency for Effective Ministry – a must-read for every church administrator, Church Administration provides helpful tips and strategies for individuals in the field. The book understands the primary differences between religious institutions and other organizations, and takes them into consideration. After perusing Church Administration, readers will know how to efficiently manage church personnel, finances, and physical resources
Smart Church Management – anyone in need of a compact and informative book on church administration should give Smart Church Management a look. The book strives to help church administrators manage day-to-day operations more effectively and efficiently. There are chapters on money management, budgeting, public relations, and employee management. There are also tips for creating successful managerial strategies and using limited resources
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Last edited by: Gabriela Barcenas, CPRW, Content Writer II -
Gabriela Barcenas
CPRW, Content Writer IIGabriela is a Certified Professional Resume Writer (CPRW) and career adviser. With 10 years of digital media experience and five years of resume writing expertise, her publication history includes fashion, education, travel, social justice, equitable design and career advice.
