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Mailroom Clerk Resume Samples
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0-5 years of experience
Managed all incoming and outgoing correspondence distribution for 400 employee office
- Responsible for weighing mail and applying the proper postage
- Coordinated shipping arrangements and organized itineraries
- Monitored office work flow to ensure efficiency of staff
- Organized and coordinated courier systems training
- Emailed employees regarding incoming mail whenever necessary
6-10 years of experience
Extracted and sorted incoming mail by Opex machine for child support cases
- Balanced check transactions
- Researched case numbers for proper handling
- Handled inbound and outbound calls
- Assisted with daily tasks as assigned
10+ years of experience
- Managed and stocked office supplies and beverages.
- Updated Excel spreadsheets to keep track of bank statements.
- Prepared shipments and organized presentation materials.
- Filed away hardcopies of expense reports, invoices, and bank statements.
0-5 years of experience
Received, sort and disseminated university mail to departments and campus residents
- Ensured accurate records of mail delivered and received
- Ensured delivery of outgoing mails to post office
- Provided support in packing university promotional material
- Assisted in filing and archiving documents
- Maintained adequate mailroom supplies
- Performed constructive activities with a troubled child
- Performed productive dialog with a mentee
- Taught mentee self conceptualization, planning, and executing a goal based initiative
- Created and prepared educational game packets for children to take home.
- Gave new ideas for future volunteer programs
0-5 years of experience
Accurately sorting and filing daily mail and received packages.
- Organized incoming and outgoing mail in a clear and concise manner.
- Assisted students in sending and receiving packages and letters.
- Inserted and catalogued all received packages into an online inventory system.
- Provided support and customer service to students and teachers.
0-5 years of experience
- Assisted with maintaining client records and confidentiality, as well as, recalling containers for internal and external audits.
- Managed to sort, locate, open, inspect and bundle all incoming detainee mail and publications.
- Documented, processed and filed all incoming and outgoing mail correspondences.
- Distributed all inter-office mail for the facility departments.
- Managed troubleshooting and performed simple preventive maintenance of machines.
0-5 years of experience
Responsible for sorting and cataloging all incoming mail
- Tracked and logged all carrier and courier packages
- Distributed receipt of individual packages and mail
- Prepared and processed all outgoing parcels, from Domestic, International and third party carriers
- Efficiently ensured acknowledgment of packages
0-5 years of experience
Prepared mail and packages for distribution
- Delivered stationary, mail and inventory within offices
- Managed records and input data into internal computer system
- Loaded and unloaded packages for outbound and inbound distribution
0-5 years of experience
Sorted mail and packages from various carriers
- Received calls from students and their family
- Trained new student employees
- Obtained packages and mail for students
- Answered questions and helped track packages
0-5 years of experience
Received and distributed incoming mail
- Collected and prepared outgoing mail for pick-up
- Separated mail containing policy information and checks sent for payment to customers’ policy
- Scanned checks to their designated department through company’s central database
- Scanned documents received through mail that containing policy information into company’s central database
- Scanned any documents that contained vital policy information at underwriter’s request into company’s central database
- Managed and operated both mailroom and scanroom
- Miscellaneous clerical work
0-5 years of experience
- Ensured that incoming public inquiries and staff mail is correctly opened, logged, date stamped, and sorted into traditional categories for distribution to appropriate units and staff
- Sorted mail for distribution in various ways
- Assisted in the organization of the unit mail management system
- Maintained listings of present assignment for persons
- Assisted other mail clerks regarding ongoing office moves and misdirected mail
- Adjusted and monitored the operation of automated mail processing equipment
- Identified, screened, and prepared files for preservation and disposition
- Identified errors in filing systems
6-10 years of experience
Sorted mail for delivery, arranging it in sequence.
- Delivered packages and envelopes throughout building complex.
- Entered incoming and outgoing package information into a computerized database.
- Recorded address changes and redirected mail.
- Utilized fax and copy machines.
0-5 years of experience
Affix postage to packages or letters by hand, or stamp materials, using postage meters.
- Place incoming or outgoing letters or packages into sacks or bins based on destination or type, and place identifying tags on sacks or bins.
- Sort and route incoming mail, and collect outgoing mail, using carts as necessary.
- Weigh packages or letters to determine postage needed, using weighing scales and rate charts.
- Determine manner in which mail is to be sent, and prepared it for delivery to mailing facilities.
0-5 years of experience
Ensures that letters and packages are properly sent and delivered in the correctional facility
- Collects mail throughout the facility
- Sorts and bundles mail delivering it to correct location
- Weighs and applies proper postage to staff and inmate mail
- Advises staff and inmates of postage and shipping fees
- Inspects legal mail and packages for contraband
- Receives and signs for packages from delivery services such as FedEx
- Maintains inventory of supplies such as labels, boxes and envelopes for facility
0-5 years of experience
Responsible for outgoing mail using a mailing meter machine
- Approval to purchase additional postage and updates the meter machine
- Receiving, delivering and shipping packages
- Maintaining adequate supplies in the mailroom
- Batch process invoices and support documents at point of receipt
- Allow approvers to annotate and comment on invoice documents and track comments for later review.
0-5 years of experience
Daily provision of excellent customer service to staff and third party vendors.
- Provision of office services including processing incoming and outgoing mail and packages.
- Conducting mail research, as needed.
- Employee mail sorting, filing, and distribution of daily mail and packages.
- Daily documentation of all ingoing and outgoing mail and packages.
- Emailing employees, daily, informing them of incoming mail and/or packages.
0-5 years of experience
Coordinated mail delivery between the mail room and executive suites
- Received mail pouches and booked data into the computer
- Checked P.O. Boxes to get mail ready for delivery purposes
- Organized packages and had customers sign for identity purposes
- Delivered mail throughout the studio facility
- Sorted incoming and outgoing mail for identification
- Received and signed for packages ready for distribution
0-5 years of experience
Coordinated mail delivery between the mail room and executive suites
- Received mail pouches and booked data into the computer
- Checked P.O. Boxes to get mail ready for delivery purposes
- Organized packages and had customers sign for identity purposes
- Delivered mail throughout the studio facility
- Sorted incoming and outgoing mail for identification
- Received and signed for packages ready for distribution
0-5 years of experience
Coordinated mail delivery between the mail room and executive suites
- Received mail pouches and booked data into the computer
- Checked P.O. Boxes to get mail ready for delivery purposes
- Organized packages and had customers sign for identity purposes
- Delivered mail throughout the studio facility
- Sorted incoming and outgoing mail for identification
- Received and signed for packages ready for distribution
0-5 years of experience
- Organizing incoming and outgoing mail
- Cooperated with multiple departments in aiding of package delivery
- Maintain organized records of Purchase Orders and Blanket Purchase Orders
0-5 years of experience
- Coordinated the pick-up, delivery and organizing of binders to storage
- Interacted with workers, volunteers and professionals
- Entered, organized employee names in MS Office folders
0-5 years of experience
Sorted mail according to destination and type, such as returned letters, adjustments, bills, orders and payments.
- Opened envelopes by hand and machine.
- Readdressed undeliverable mail bearing incomplete or incorrect address.
- Examined outgoing mail for appearance and sealed envelopes by hand or machine.
0-5 years of experience
Collect, distribute and sort mail to varies department.
- Transport mail thru out the University, professionally and courteously.
- Ability to quickly and accurately make deliveries on time in a fast-pace environment.
- Cover mail center when co-worker are on leave, lunch or vacation.
- Clean work areas on a daily basic at the end of work shift.
0-5 years of experience
Accurately opened and sorted mail.
- Weighed packages and letters to determine postage necessary for delivery.
- Entered and updated customer account information into database.
- Placed incoming and outgoing letters or packages into sacks or bins based on destination.
0-5 years of experience
Ensure soldiers are able to receive mail in timely manner
- Ensure that mailbox rosters are up to date to allow room for incoming soldiers
- Empty out mailboxes belonging to outgoing soldiers.
- Ensure all mail gets to proper persons and is not lost in order to prevent Federal Investigations
0-5 years of experience
Handled the day to day operations for the office such as but not limited to mail distribution & intake, scheduling all meeting.
- Mailroom Supervisor
- Ensure that all equipment is operating properly.
- Reports building repairs to Property Manager.
- Respond to urgent maintenance calls.
- Coordinates and schedules the timing of internal meetings, schedule conference room for meetings on a daily basis, reconfigure conference rooms as needed.
- Responsible for maintaining appropriate inventories of supplies for all kitchens, lunch room and copy rooms.
- Handled all shipping and receiving of packages (FedEx, UPS, couriers, etc.) and delivering to the appropriate department/individual.
- Delivered and picked up all mail.
- Covers the Front Desk when needed.
6-10 years of experience
Sorting mail according to destination and type, such as returned letters, adjustments, bills, orders and payments.
- Readdressing undeliverable mail bearing incomplete or incorrect address.
- Stamping outgoing mail by hand or postage meter.
- Distributing and collected mail.
- Weighing mail to determine that postage was correct.
- Addressing mail, using addressing machine.
- Stamping, tagged and labeled printed matter according to mailing lists and dispatching orders, using stencils and stamping machine.
- Mailing and dispatched newspapers, periodicals, envelopes, cartons and other bulk printed matter.
- Delivering mail to residences and business establishments along route.
- Completing delivery forms, collected charges and obtained signature on receipts for delivery of specifying types of mail.
- Answering questions by phone pertaining to mail regulations and procedures.
6-10 years of experience
Open, date and distribute all incoming mail for the company
- Separate and deliver faxes throughout the company
- Maintain toner and supplies to all fax machines
- Place orders for supplies as needed
- Run errands and make deliveries at other locations as needed
6-10 years of experience
Picked up and deliver mail to the US Post Office daily.
- Assembled member kits and information packets to be sent out to members and providers.
- Set up and break down of conference rooms.
- Ran the postage and meter machines for company-wide mailings.
- Distributed and collected mail to the various departments within the company which included items from UPS and FedEx.
- Operated the company sound system for various events within the company.
- Served as back up to the print production coordinator by making copies, created booklets, ran the paper folding machine, cutting machine and the various high volume copiers.
- Utilized the folding machine to send out multiple page mailings to members and providers.
- Fulfilled work order received from the various departments in the company.
- Lifted large boxes and placed them on pallets for deliveries and pick- ups.
- Used forklifts and pallet jack on a daily basis to complete shipping.
0-5 years of experience
Sorted and labeled incoming mail.
- Quickly processed all express packages incoming and outgoing.
- Ordered and stocked all mail room supplies.
- Pickup and delivered the daily mail to the buildings.
0-5 years of experience
- Processed postage for packages and letters using the latest Pitney Bowes meter postage machine.
- Managed incoming and outgoing mail for 1,000 employee company
- Processed containers of mail or parcels for transportation to sorting stations.
- Daily interaction with delivery/courier services to confirm delivery logistics and package transition.
0-5 years of experience
- Receive messages or materials to be delivered
- Assure that packages are safe for delivery
- Check invoices for accurate mailing information
- Handle packages that weigh 50 pounds or more
- Maintain all documentation of shipping and recieving packages
0-5 years of experience
Received mails and sort them
- Ensure delivery of dispatched mails on time
- Manage sent and received mails
- Processed outgoing mail
- Ensure envelopes are sealed and postage
- Maintain stock supplies for mailroom
6-10 years of experience
Shipping and receiving incoming and out going packages.
- Set up designated areas for media, conferences and etc.
- Ordering and maintaining office supply.
- Mail distribution in the corporate office.
- Travel out of state for special projects.
- Loading and unloading trucks for events.
0-5 years of experience
- Pick up incoming mail from the building’s mailroom.
- Seal or open envelopes, by hand or by using machines.
- Sort incoming mail according to type and destination by hand.
- Place incoming or outgoing letters or packages into sacks or bins based on destination or type, and place identifying tags on sacks or bins.
- Receive, stamp, and document information of received letters in computer system.
- Scan and copy vital documents.
- Performs other duties as needed and as directed by Supervisor.
0-5 years of experience
Check daily and replenish, if necessary, all mail and postage supplies
- Ensure all shipped packages are adequately protected against damage
- Apply appropriate postage amounts and required identification to outgoing mail & packages
- Process shipment request with vendor, advising package owner of arrangements
- Delivery of mail, packages, copy products and stationary to assigned group/location per daily schedule
- Ensure that all packages received/delivered are shipped or delivered same day
- Sort and open incoming mail
- Prepare the payments for scanning
- Perform other clerical duites as assigned
- Extraction checks & documents from envelopes registering into batces into system
- Matching copy of checks to invoice to envelope per customer
0-5 years of experience
- Responsible for opening and distributing all incoming mail and screening it for the Compliance Department.
- Logged-in and screened all incoming packages.
- Processed outgoing mail on meter machine, as well as filed all office documents.
- Coordinated interoffice activities and communications.
- Utilized all office equipment, fax, copy and scanning.
0-5 years of experience
- Opened, distributed and processed all outgoing and certified mail
- Sent and received boxes to BRM (Business Records Management) record assessment
- Scanned medical claims for health insurance
- Performed massive mailings for various clients
- Worked on excel spreadsheets for different clients
- Processed daily priority claims scanning
- Ordered trays and half trays for mailings
- Inserted 15,000 – 20,000 various pieces of mail on inserter weekly
0-5 years of experience
- Sort, direct and deliver letter mail and packages as well as overseeing outgoing mail
- Coordinate deliveries with various company employees and coworkers by phone and email
- Help revise various mailroom documents as needed
0-5 years of experience
- Determine manner in which mail is to be sent, and prepare it for delivery to mailing facilities.
- Weigh packages or letters to determine postage needed, using weighing scales and rate charts.
- Seal or open envelopes, by hand or by using machines.
- Affix postage to packages or letters by hand, or stamp materials, using postage meters.
- Verify that items are addressed correctly, marked with the proper postage, and in suitable condition for processing.
- Sort and route incoming mail, and collect outgoing mail, using carts as necessary.
- Lift and unload containers of mail or parcels onto equipment for transportation to sortation stations.
- Wrap packages or bundles by hand, or by using tying machines.
Mailroom Clerk Duties and Responsibilities
Mailroom clerks must perform various tasks in order to fulfill all of the demands of this occupation. After examining several job listings for this job title, we have found that the following are among those most commonly mentioned in association with mailroom clerks:
Sort and Distribute Mail The main responsibility of a mailroom clerk is to sort incoming and interoffice mail and distribute to employees and departments. Mailroom clerks might use a computer or automated system to sort mail and track its delivery.
Manage Inventory of Shipping Supplies Mailroom clerks are typically responsible for maintaining an adequate supply of shipping materials, such as boxes, tape, and labels. They might utilize a computerized inventory system to manage the inventory of these items and re-order materials as needed to keep the required amount of supplies on hand.
Handle Outgoing Packages In many cases, mailroom clerks are not only responsible for incoming mail but outgoing packages as well. They pick up outgoing mail from departments and prepare packages for shipment. Mailroom clerks typically choose the best methods for shipment, box and label packages, and make arrangements with carriers for pick up times.
Mailroom Clerk Skills
It is important for mailroom clerks to demonstrate strong communication, organizational, and customer service skills to succeed in this profession. Mailroom clerks should be detail-oriented multitaskers who are able to stand and carry packages for long periods of time. Time management skills and the ability to work independently are essential for this occupation. In addition, the ability to prioritize when it comes to the delivery and shipping of parcels is critical for those in this role. Besides these skills, it is important for mailroom clerks to possess the following abilities:
- Sort mail by department and individual employees
- Distribute incoming and interoffice mail in a timely manner
- Prepare outgoing shipments
- Arrange package pickups with appropriate carriers
- Manage inventory of shipping and mail supplies
Mailroom Clerk Salary
The BLS reports that the median annual salary of a mailroom clerk is $29,160; those earning in the 10th percentile can realize a salary of $19,110, while those in the highest 10 percent are paid a median annual wage of $45,220. Those working in federal offices or in particular industries, such as aerospace or natural gas distribution, tend to see the highest annual mean wages. Mailroom clerks working in the District of Columbia ($43,680), Alaska ($36,930) and Massachusetts ($35,800) are paid the highest annual mean wages in the U.S., according to the BLS.
Mailroom Clerk Resources
It is usually helpful to review various resources when choosing a career. Below you will find links to a few resources that will shed more light on what it takes to become and work as a mailroom clerk.
Mail Systems Management Association (MSMA) – MSMA has been offering networking and professional growth opportunities to mailroom clerks, managers, and other related professionals for 35 years.
Association of College & University Mail Services (ACUMS) – Founded in 1979, ACUMS provides conferences, forums, and educational resources for mailroom clerks and others responsible for processing mail in academic settings.
U.S. Mail Supply – From carts and totes to organizers and sorters, this site gives details about all of the equipment and tools you would use as a mailroom clerk.
Mail Clerk (Passbooks) – Review information you would need to know about clerical processes, filing, data organization, and more for those seeking to become mailroom clerks.
Mail Clerk & Mail Machine Operator Career (Special Edition): The Insider’s Guide to Finding a Job at an Amazing Firm, Acing the Interview & Getting Promoted -This short book explores details about how to get started and advance in a career as a mailroom clerk.
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Last edited by: Gabriela Barcenas, CPRW, Content Writer II -
Gabriela Barcenas
CPRW, Content Writer IIGabriela is a Certified Professional Resume Writer (CPRW) and career adviser. With 10 years of digital media experience and five years of resume writing expertise, her publication history includes fashion, education, travel, social justice, equitable design and career advice.
