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Fleet Administrator Resume Samples
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10+ years of experience
Spearhead management of 382 company fleet vehicles in North America for Executives, Managers, Expats, and Interns. Provide administrative support to fleet and transportation units. Support and assist top level leaders of company, including Treasurer, Manager, and CFO.
- Performed administrative tasks to enhance efficiency of operations by writing manual checks, overseeing off-site office leases, approving top-level executive expense reports, and providing assistance with purchasing card program.
- Ensured success of Continuous Improvement Program (CIP) for Finance Department by overseeing implementation, ensuring achievement of departmental goals.
- Provided support by managing Domestic and International travel for Treasurer, Managers, and CFO.
- Drove effectiveness of America’s Treasury Conference by coordinating meetings, arranging catering services, organizing entertainment, and managing accommodations.
- Enhanced collaboration and communication on global scale by organizing live WebEx broadcast of “town hall” meeting for CFO of corporate office in Germany.
- Led and managed seamless relocation of Finance Department to offsite location.
0-5 years of experience
Executed daily transactions around the life cycle of the vehicles
- Managed mid-market Client portfolios such as: Ingersoll Rand, Novamex, MacDermid, Alent, Hartz Mountain, The Dwyer Group, etc.
- Responded to client, dealers, drivers, internal, and vendors phone and email inquires
- Conducted research to prepare reporting based upon clients parameters
- Assisted Account Managing Teams with analysis of client’s activity
- Participated in clients’ visits, conference calls, and other related activities as requested
- Identified and resolved escalated concerns and issues on a timely manner
- Recommended vehicle options based on client’s need
0-5 years of experience
- Responsible for managing all office duties in the mechanic/shop office.
- Posted employee’s hours, work orders and invoices in the system.
- Produced financial and employee’s reports throughout the month.
- Scheduled and monitored all maintenance services required for 300 fleets in all 6 yards throughout Southern California.
- Maintained files according to federal and state regulations.
0-5 years of experience
- Maintained/created Department of Transportation files on over 900 vehicles/pieces of construction equipment.
- Planned and arranged maintenance on 400+ vehicles.
- Created filing system for daily Driver Vehicle Inspection Reports in accordance with Department of Transportation protocol.
- Assisted Operations Support Manager in purchasing and facility maintenance.
- Piloted FleetWave software project for Long Island Region.
- Responsible for overseeing Before/After photo project for FEMA project compliance.
6-10 years of experience
- Assisted the Director of Fleet with all vehicle orders, leasing, insurance, accident management, fuel cards, maintenance, alternative fuel and upfitting for a fleet of about 3200 vehicles
- Vendor set up
- Produced reports
- Processed all invoices by reviewing, coding, approving and submitting to accounts payable
- Conducted monthly training for the field
- Assisted the field with day-to-day issues involving registrations, order delays, Driver’s Alert, GPS, etc.
- Ran MVRs on our drivers
0-5 years of experience
- Support internal customer, drivers and managers with keeping information up to date and responding to requests.
- Work with fleet specific software tools in order to keep data current for vehicles in North America.
- Process driver data changes, vehicle terminations, fuel card requests, and respond to maintenance program questions.
- Perform various registration processes, such as 2290, IFTA, and Texas Cab Card updates.
- Process invoices and research fixed assets on SAP.
0-5 years of experience
- Manage company fleet management information system involving over 4000 vehicles
- Administer and maintain preventive maintenance programs
- Prepare PM reports, financial R & M reports, productivity statistics
- Manage cyclic parts inventory
- Process vehicle disposals
- Provide training and support to field fleet teams
0-5 years of experience
- Managed up to 1200 fleet vehicles with responsibility for all driver interactions and issues related to vehicle assignment, safety, insurance, maintenance, registration, vehicle orders from manufacturer through leasing partner.
- Managed front desk and general office activities including building maintenance, office space assignments, telecom needs, overhead budgets.
- Facilitated management initiatives for team building activities for all branch employees. Managed local and corporate needs for meetings, training programs, and special events both on and off-site.
0-5 years of experience
- Responsible for Gainesville location’s compliance with Federal and State DOT regulations
- Recruitment, hiring, and discipline of DOT drivers
- Investigation and Incident Reporting for all vehicle related accidents
0-5 years of experience
- Responsible for Gainesville location’s compliance with Federal and State DOT regulations
- Recruitment, hiring, and discipline of DOT drivers
- Investigation and Incident Reporting for all vehicle related accidents
10+ years of experience
- Ensure that all safety regulations are fully implemented
- Address immediate maintenance needs
- Prepare weekly and monthly reports
- Responsible for registering and licensing all company vehicles
- Monitor performance of drivers via GPS trackers
- Assist with getting cars repaired when involved in accidents to ensure quality and safety
- Document fleet repair history and determine when maintenance is necessary
- Provide gas cards to staff
- Responsible for getting vehicles from ex-employees, as well as any company equipment
0-5 years of experience
- Tax, Title and License.
- Spreadsheet updating on a regular basis.
- Answering telephone calls.
- Reading and responding to emails on a regular basis.
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Fleet Administrator
Last edited by: Gabriela Barcenas, CONTENT STRATEGIST -
Gabriela Barcenas
CONTENT STRATEGISTGabriela is a Certified Professional Resume Writer (CPRW) and career adviser. With 10 years of digital media experience and five years of resume writing expertise, her publication history includes fashion, education, travel, social justice, equitable design and career advice.
