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Staffing Coordinator Resume Samples
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0-5 years of experience
Support Engineering R&D/Manufacturing and Operation departments in coordinating/scheduling interviews using MS Outlook.
- Develop relationships with hiring managers, recruiters, EAs, and candidates to ensure interviews are scheduled in a timely
- Arrange travel plans and process expenses for candidates.
- Provided administrative and operational support to the HR Staffing group.
- Ensured feedback/status is tracked and updated in Vurv (ATS).
- Conducted background and reference verification.
0-5 years of experience
Responsible for managing 300+ on site and phone interview requests per month
- Worked closely with recruiters to identify any issues and to streamline standard processes
- Assisted all candidates with questions and concerns regarding interviews, aided in transportation on campus, resolved issues in a timely and professional manner
- Facilitated confidential discussions between candidates and interview team
- Utilized [company name]’s candidate tracking system, used for personal candidate information and interview feedback
0-5 years of experience
Scheduled all onsite and most telephone interviews for entire company, including remote employees and handled any needed travel arrangements.
- Partnered with Recruiting Manager and Engineering Team on all company University Recruiting efforts and events, which included an onsite “VI Day”​ for a dozen NCG candidates and multiple Summer Intern outings and activities.
- Managed company’s recruitment social media strategy for employer branding purposes across multiple outlets, including Facebook, Twitter, and Glassdoor, nearly tripling awareness in less than a year.
- Worked on career site overhaul to increase engagement and usability.
- Conducted phone screens to gather candidate information including availability, compensation expectations, technical skills, team fit, and more.
- Coordinated the beginning efforts of establishing a company-based women’s group, with a focus on diversity hiring.
- Acted as a liaison between internal recruiting team and external agencies for scheduling and communication purposes.
0-5 years of experience
Responsible for scheduling candidates for onsite interviews through MS Outlook
- Coordinated roundtrip flights and hotel arrangements for candidates
- Updated job boards (LinkeIn, Startuply, Bullhorn Reach) monthly and maintained company’s career web page
- Recorded new applicants into ATS and pulled reports to ensure accuracy of information
- Assisted HR with administrative duties and handled confidential material
- Maintained company’s social media webpage and HR internal website
6-10 years of experience
Staffed evening, midnight and day shifts according to established guidelines.
- Communicated regularly with department managers, supervisors and staff regarding staffing issues and status.
- Calculated and entered staffing data, edited staffing sheets and produced registry compliance reports for three shifts.
- Continually practiced Service First and built wonderful working relationships with co-workers and staff.
- Produced schedule for hospital desk secretaries.
0-5 years of experience
Wrote up and posted job descriptions on job boards such as Indeed and Monster
- Reviewed resumes of potential candidates and scheduled interviews with appropriate qualified individuals
- Conducted interviews with potential candidates
- Managed and entered new staff members into HR database
- Managed and updated all the company’s social media platforms
0-5 years of experience
Implemented a new provider on-boarding project called RedCarpet
- Administered production of task process maps and team meetings
- Promoted to Staffing Coordinator from Project Administrator
- Engineered new provider payroll processes and submitted payouts biweekly
- Prepared provider work schedules and managed them daily
- Created and customized historical and forecasting volume trend analysis tools
0-5 years of experience
Implemented a new provider on-boarding project called RedCarpet
- Administered production of task process maps and team meetings
- Promoted to Staffing Coordinator from Project Administrator
- Engineered new provider payroll processes and submitted payouts biweekly
- Prepared provider work schedules and managed them daily
- Created and customized historical and forecasting volume trend analysis tools
0-5 years of experience
Perform shift-to-shift and day-to-day staffing functions.
- Works directly with Directors, Managers, Supervisors
- Communicate pertinent staffing information to nursing supervisors, charge nurses and staff
- Perform computer data entry functions; i.e. scheduled and actual staffing hours.
- Print daily, weekly and other periodic reports as scheduled, as requested by nursing supervisors and nurse manager.
- Participated in the orientation of new employees and other department activities and projects as directed by the nurse manager.
- Helped to effectively and efficiently determine the staffing needs for the patient care units within the Hospital and coordination of that coverage.
6-10 years of experience
Organized and prepared work schedules for employees for a 458 bed facility
- Ensured the appropriate amount of staff was available for each work shift
- Worked with internal employees, as well as external sources such as temporary staffing agencies.
- Approved and scheduled time off for employees
0-5 years of experience
Conduct interviews for all incoming potential employees and ensure they are made aware of contract policies and meet all of the company requirements before hiring.
- Operating a high volume phone system and maintaining daily direct and indirect client relations operations including acting as point of contact
- Ensure staffing is adequate for all clients and clients are pleased with services on a daily basis
- Accurately process all employee timesheets within the payroll system to ensure proper and timely payment
- Created and maintained all typed correspondence, forms, service agreements and care plan for all existing current clients.
- Ensure the accuracy of all supervisory visits are kept up to date and RN/LPN’s has signed off on forms in a timely fashion
- Mastered the company on-call system within thirty-day hire. Consisting of answering all incoming cancelations after hours and rescheduling client’s services in a timely fashion.
0-5 years of experience
Point of contact for initial telephone screening and reviews for service request.
- Assembled information to identify the patient needs and collaborate providers for most suitable options.
- Developed positive partnerships with vendors, providers and health care plan representatives in an effort to process requests with timeliness and accuracy of classified documentation.
- Maintained log and reports essential for appropriate screening, compliance and reorder processing.
- Provided direct patient care, caregiver advocacy and physicians briefing in advance of discharge to execute a personalized plan.
- Coordinated all aspects of home care offerings, including skilled nursing, respiratory services and durable medical equipment.
- Provided mentorship and training development and for new employees.
- Contributed to documentation and process development for existing and onboarding associates.
0-5 years of experience
Staffed and scheduled nurses and certified nursing assistants for an assisted living nursing home community
- Configured schedules for nursing staff of 60 employees
- Daily communication with agency staffing companies
- Managed and updated schedule using Excel and Smartlinx computer programs
- Coordinated new employee orientation schedules
- Facilitated weekly staffing meeting updating senior management on all scheduling, staffing and employee related agenda
0-5 years of experience
Managed client invoices and processed weekly billing.
- Structured and adjusted client and employee scheduling daily.
- Recruited and interviewed potential employees.
- Mediated scheduling and staffing conflicts between clients and employees.
0-5 years of experience
Work with other staffing recruiters, delegating specific responsibilities to each one
- Perform interviews with applicants, asking questions relating to career, experience, and education, as well as general questions regarding work ethic, standards, etc.
- Remain updated on all state and federal hiring laws and regulations
- File all relevant paperwork, such as applications, insurance forms, tax forms, identification, references, etc.
- Place phone calls to applicants’ references and previous workplace to determine capability and qualifications
- Follow up with companies of all new hires to ensure job is being done correctly and perform employee evaluations on a regular basis
10+ years of experience
Assisted in the intake and processing of referrals for admission
- Scheduled field staff
- Coordinated client services
- Entered client demographics and plan of treatment
- Updated plan of treatment as directed by physician
0-5 years of experience
Maintained over 100 schedules/ month for nurses and families
- Conducted new employee orientations
- Planned and Conducted semi-annual Skills Fairs for employees
- Developed handbook for Staffing Coordinator Position
- Executed weekly payroll
- Maintained schedules and calendars via Outlook
- Provided resources and feedback for employees needing direction
- Developed and Maintained various spreadsheets on Excel
- Assisted co-workers with patient visits, admits and meeting new families
0-5 years of experience
Responsible for maintaining relationships with employees and clients by organizing and creating schedules or job orders.
- Call 50 or more employees daily
- Contact employees to determine weekly or monthly availability
- Contact current clients to determine staffing needs
- Match employee availabilities with job orders or staffing needs
- Monitor employee credentials to ensure they are accurate
- Determine advertising needs based on difficult to fill job orders
0-5 years of experience
Manage the on-boarding and off-boarding of contract employees including meeting with candidates to complete new hire paperwork, running background investigations, scheduling drug screens, coordinating candidate start information and completing employee terminations.
- Assist with employee issues including tax forms, workers compensation, incident reports, benefits administration, address changes, and vacations, etc.
- Act as liaison between recruiters, hiring managers, and candidates to establish and maintain positive internal and external customer relationships.
- Utilize applicant tracking system to enter jobs, create candidate profiles, and hire employees.
- Assist with various payroll responsibilities including contractor time sheets, submitting expenses and per diems, making payroll corrections, processing rate changes, invoicing time sheets, expenses, and bonuses.
- Utilize acquired skills in Microsoft Office programs to keep up-to-date with daily tasks and meetings, and to organize new hires/temps.
- Comply and adhere to all ISO policies and procedures.
6-10 years of experience
Work closely with Hiring Managers to develop position profile and to understand overall needs and requirements. To ensure adequate and appropriate staffing of the facility’s’ nursing department to meet the needs of the hospital based on budget, census, and as may be directed by the facility.
- Evaluate existing hiring needs and prepare staffing plan to accomplish goals.
- Educate staffing agencies on the recruiting process and the roles involved in the process.
- With use of Web Reporting ANSOS one-staff technology and performance management tools, review and select candidates to move forward from the slate presented by sourcing efforts, determine and instruct next course of action.
- Develop and manage strong consultative relationships with hiring managers and candidates.
- Solicit and document hiring manager and candidate feedback throughout the performance review process.
- Ensure to comply with organization’s staffing policies as well as procedures.
0-5 years of experience
Worked hand-in with recruiters in coordinating activities related to staffing Psychologist, LCSW, and LPC’s in nursing homes, rehabilitation centers, and skilled facilities.
- Managed new referrals, accepting, and organizing new cases from multiple vendors.
- Maintained client’s schedule, updating patient’s information as needed.
- Staffed facilities according to patient load and location.
- Responsible for organizing new schedules for clinicians and maintaining current schedules.
- Maintain staffing reports, dealt with occurrences, answering heavy volume phone calls.
0-5 years of experience
In charge of screening, hiring and managing employees in various parts of facilities.
- Ensuring staffing needs are met by facilities demands.
- Creating weekly schedules for all employees.
- On call 24/7 for staffing necessities.
- Providing weekly payroll reports to human resources after reviewing employee time records.
- Meeting strict deadlines in a timely manner.
- Ensuring employee records are up to date.
0-5 years of experience
Responsible for constructing and maintaining 24 hour/day, 7 days/week client/caregiver schedule
- Corresponded via telephone with clients and caregivers continuously
- Manned on-call shifts on evenings and weekends
- Worked cooperatively with fellow office administrators
- Assumed all coordination detail for more than 100 on and off-site events
- Provided extensive customer service and communication on a daily basis
- Maintained material inventory
- Coordinated with various vendors
- Planned menus and order summaries routinely
- Arranged for rental, audio/visual, and presentation equipment
0-5 years of experience
Responsible for speaking to clients who have employment needs finding the right candidate for the correct position
- Interviewing a variety of potential candidates verifying paper work overseeing drug test running background checks
- Going to Jobsite to introduce new employees to client making sure they are dressed properly and have the right equipment for the job they are doing
- Maintaining time sheets so that employees get paid and verifying time is accurate and correct
- Having constant contact between employer and employee verifying it’s a good fit for both
0-5 years of experience
Actively engage candidates to ensure that phone screens results are accurate and reflective of the candidates’ phone interview with the ability to identify relevance and key skills for the required position.
- Collaborate with the retail stores to timey identify high quality candidates that meet their business needs allowing store managers to focus more on increasing the profitability of their stores.
- Meets and exceeds weekly matrix goals and adhering to the retail staffing timeline by successfully hiring and on-boarding over 7,000 diverse and high -performance employees over a nine month period.
- Identify trends through research with quality specialists to effectively perfect and regulate our candidate selection and experience.
- Collaborate with senior management, training instructors and knowledge base administrators to ensure consistency in information about policies and best practices
- Partnered with Training Specialists in facilitating refresher training for current coordinators as well on boarding training for new associates and contingent staff.
- Completes outside stretch assignments and projects seamlessly outside of target workload.
0-5 years of experience
Responsible for daily staff and field associate oversight and supervision (Staff of 3, Field Associates up to 100)
- Performed account maintenance, quality control and business development through customer
- Performed daily candidate screening interviews, background checks, in-house drug screening, work and educational history verifications and references.
- Accomplished background investigation on new hire utilizing third party services
- Performed general office duties: managing incoming calls, data entry, office supply and equipment
- Responsible to ensure all new client orders were taken and filled with the most qualified candidates
- Performed ongoing recruiting through various media resources
- Responsible for hiring, on-boarding, orienting, directing, counseling, discipline and when necessary
- Performed weekly timesheet collection, time entry and invoice processing
10+ years of experience
Assisted Office Manager in activities related to employee staffing and expenses to ensure that our
Region met company goals.
- Managed front office with 140+ temporary employees year round.
- Provided full service recruitment from indemnifying qualified candidates.
- Troubleshot and resolved personnel or client problems.
- Processed weekly payroll and invoicing.
- Communicated to upper managers of open job orders.
- Conducted safety training for all employees for specific clients and employee orientation.
- Provided rules and regulations, for each individual client, and employee orientation.
- Visited customer job sight to resolve problems with any employees.
- Experienced in relationship building, teambuilding, and leadership.
- Worked within budget with staffing/ ordered supplies.
0-5 years of experience
Scheduled drug screening appointments for potential employees
- Processed background checks for potential employees
- Created profiles and new hire folders for candidates
- Updated database with current employees information
- Reimburse candidates for travel expenses
- Conducted onboard training for new hire clients
- Created new job postings for company website
0-5 years of experience
Organize placement of nursing staff within the facility
- Maintained schedule changes for a 135 bed facility
- Maintained state regulated staffing ratio with 2% or less yearly overtime
- Maintained and gathered data of patients, locations and beds via online database
- Strong ability to prioritize work duties
- Good understanding of medical terminology.
- Excellent customer service skills
0-5 years of experience
Recruit, interview, screen and place employees in daily, weekly and long term assignments
- Coach employees on interviewing and workplace skills
- Coordinate job orders with and maintain client relationships
- Support and coach employees with challenges that occurred on job sites
- Guided employees to other job resources and assisted with resume building
- Edit the Standard Operating Procedures manual
0-5 years of experience
Communicated with health plans, patient and physicians regarding status of pending authorizations orders in accordance with the protocol for authorizations.
- Completes the Medical Review Form in order to submit to Health Plans for determinations
- Follow up on authorization request on a daily basis and the Health Plan requests via Spreadsheets.
- Provides Customer Service in the administration of the IHC Programs to include: telephone coverage of customer service lines, data entry of all calls and correspondence, making follow-up phone calls, handling any written correspondence, and other pending services requests.
- Handled all administrative reporting regarding the transition of care from the federally regulated.
- Process patient referrals to provider network, staffing case with appropriate discipline and agency.
0-5 years of experience
Responsible for determining staffing needs and scheduling for optimal patient care in challenging, fast-paced environment
- Collaborate with Unit Managers and Charge Nurses to facilitate efficient patient care, and necessary transfers using strong verbal and written communication skills
- Review all time off requests, and fulfill staffing vacancies in advance to ensure adequate coverage for all shifts
- Analyze time clock punch records against master schedules and note appropriate variances
- Create daily reports to show patient coverage and care ratios
0-5 years of experience
Responsible for recruiting higher skilled positions for client accounts
- Assist the manager with everyday tasks such as payroll, resumes and basic office functions
- Performed orientations, drug screens, and record keeping for all potential employees
- Able to meet sales responsibilities: calling 25 leads per week
- Proficient in Microsoft Word, Excel, PowerPoint, Outlook and Publisher
0-5 years of experience
- Organized and prepared work schedules for employees to ensure the appropriate amount of staff is available for each work shift for each company.
- Assisting in the orientation of new employees, explaining the requirements of work shifts and hours, as well as training new employees on systems or programs used to report work hours.
- Obtain daily staff requests and fill them efficiently.
0-5 years of experience
- Actively engages candidates during interviews to identify relevance, culture fit and strong customer service skills
- Successfully presents high quality, qualified candidates to management
- Ensures that rapid course corrections are made for any identified process improvements
- Providing field leaders with candidate job applications and the appropriate assessment materials.
- Coaches, trains, and develops contingents to ensure the best potential candidates are identified in a timely manner.
- Collaborated with external agencies and partners to successfully fill open positions
0-5 years of experience
Creating spreadsheets for scheduling, attendance, productivity, etc.
- Reviewing apps, scheduling & conducting interviews, & holding orientations for new hires.
- Assisting employees and supervisors with employee work schedules & payroll issues.
- Communicating tasks and any concerns with supervisors from multiple sites via email/phone
- On call for staffing issues 3 to 7 days per week.
- Make on site visits to ensure proper procedures and rules are followed.
- Managed employee information, answer calls and inquires, and other administrative duties.
0-5 years of experience
Recruiting for national/local health care staffing positions utilizing online job boards and travel
- Confirmed shifts for agency. Including but not limited to confirming date and time with the client and employee.
- Reviewing applications and resumes for appropriateness of skills, expertise, and knowledge in relation to position requirements.
- Inform job applicants of details such as duties and responsibilities, compensation, benefits, schedules, working conditions, or promotion opportunities.
0-5 years of experience
Provides administrative support primarily in the area of recruitment and staff requests.
- Maintains work schedules for a variety of shifts and ensures all staffing needs are met.
- Assists with all payroll, accounts payables, receivables, and weekly reconciliations.
- Emails prospective clients bill rates and credit applications and ensures all paperwork is completed properly and forwarded to the home office.
- Assists with the processing of internal and external job postings, job applications and resume responses for open positions on job board and online.
- Assists with the new-hire drug and background screening program and applicable tracking.
- Maintains and orders office supplies and marketing materials.
- Administrative tasks that includes: handling day-to-day operations of the office, answering telephones, screening calls, responding to routine inquiries, ensuring prompt and accurate forwarding of messages, distributing mail and processing faxes on same day received.
10+ years of experience
Making schedules for nurses and CNA’s inputting information into the computer using excel and Microsoft words, ordering supplies for office as well as inter acting with different facilities and hospitals.
- Assist nurses or physicians in the operation of medical equipment or provision of patient care.
- Change bed linens or make beds.
- Gather information from caregivers, nurses, or physicians about patient condition, treatment plans, or appropriate activities.
- Measure and record food and liquid intake or urinary and fecal output, reporting changes to medical or nursing staff.
- Observe or examine patients to detect symptoms that may require medical attention, such as bruises, open wounds, or blood in urine.
0-5 years of experience
Coordinate caregiver services for up to 40 private pay and long term care policy clients
- Coordinate private duty nursing services for pediatric and adult clients
- Communicate client needs to DON and case managers
- Supervise home health nurses, CNA’s, and caregivers
- On-call week nights and weekends
0-5 years of experience
Confirm license/certification and current standing with state approved agencies for all new hires prior to orientation date.
- Communicating closely with unit directors and charge nurses regarding staffing needs for each department.
- Utilizing computer software to prepare, change and update the master schedule.
- Reviewing requests for paid time off, vacation, maternity leave, and other leaves of absence.
- Fulfilling staffing vacancies in advance to ensure adequate coverage for all shifts.
- Signing time correction forms for events such as missing meal periods or forgetting to clock in/out.
- Scanning, filing, and copying important documentation and licenses into employee files.
- Scheduling appointments and answering phone calls for the gastroenterology department after hours.
6-10 years of experience
Organize patient data files – including diagnoses, medications, hospitalizations
- Maintain active and up-to-date patient census
- Perform entry of accounting data
- Arrange for nursing and therapeutic care for homebound patients including assignment of staff
- Ensure compliance with HIPPA, State, and Medicare regulations
- Maintain communications between all clinical staff, office staff, and hospitals
- Train and orient new office staff as needed
0-5 years of experience
Maintains current update of each facility needs.
- Responsibilities for contacting facilities regarding progress toward filling outstanding needs.
- Coordinates confirmation process timely and accurately beginning 3 hours prior to the start of the confirmed shift ensuring that all personnel and agencies are contacted.
- Anticipates and provides resolution to issues based on the needs and expectations of our customers.
- Ensures network employees comply with regulatory and corporate directives, policies and procedures.
- Maintains confidentiality and appropriate access of all employee information.
- Provides high quality Customer Service
- Properly schedule, book, and confirm staff at correct location.
0-5 years of experience
Recruiting for national/local health care staffing positions utilizing online job boards and travel
- Confirmed shifts for agency. Including but not limited to confirming date and time with the client and employee.
- Reviewing applications and resumes for appropriateness of skills, expertise, and knowledge in relation to position requirements.
- Inform job applicants of details such as duties and responsibilities, compensation, benefits, schedules, working conditions, or promotion opportunities.
0-5 years of experience
Provide administrative assistance to the HR, Payroll, DON and ADON
- Prepare working schedules for Nursing Department
- Maintain inventory of time and attendance in KRONOS database
- Assist in orientation of new employees
- Maintain Master schedules of employees over 4 week time span.
- Daily data entry and record management
0-5 years of experience
Fill job openings with qualified personnel within requisite deadline.
- Ensure all candidates adhere to OSHA required regulations.
- Ensure a safe and friendly work environment for all personnel.
- Enter sensitive and confidential information onto multiple online programs.
- Assist all persons in a friendly and welcoming demeanor.
- Organize events in order to generate a pool of qualified candidates.
0-5 years of experience
Communicating efficiently with employers and employees ensuring the needs of both are met in a timely and effective manner
- Placing and assigning employees at clinics, hospitals, and other medical facilities
- Reviewing applicants’ resume/curriculum vitae
- Performing background checks on potential employees, as well as checking upon given references, transcripts, and credentials
- Negotiating salary, problem-solving, and counseling, therein establishing a rapport with the job candidate
0-5 years of experience
Actively engage candidates during phone interviews to identify relevance, culture fit, and strong customer service skills
- Coordinate candidate interviews with appropriate leaders in the field
- Provide field leaders with candidate job application and the appropriate assessment material
- Maintain inventory of office supplies, including ordering and distributing supplies as needed
0-5 years of experience
- Demonstrate reliable attendance and punctuality
- Participate in the orientation of staffing coordinators and field staff
- Adhere to random attendance checks, replacement, and referrals accepted and rejected
- Distribute information to insure HIPPA COMPLIANCE
- Intake of cases from all referral services
- Maintain attendance of all field personal
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[Staffing Coordinator]
Last edited by: Gabriela Barcenas, CPRW, Content Writer II -
Gabriela Barcenas
CPRW, Content Writer IIGabriela is a Certified Professional Resume Writer (CPRW) and career adviser. With 10 years of digital media experience and five years of resume writing expertise, her publication history includes fashion, education, travel, social justice, equitable design and career advice.
