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Bookkeeper Resume Samples
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0-5 years of experience
Responsible for keeping delinquency under $5000 monthly, bringing it down from $400,000+ every month
- Processed payments, applied fees and set up payment plans on past due accounts
- Responded and resolved all customer financial inquiries, issues and complaints
- Created detailed delinquency and collections plans that are applied towards future goals
- Audited and balanced accounts for a 920 bed elite student housing property ($64 million property)
- Processed 500-800 Final Account Statements annually and collected monies owed after residents leases ended
0-5 years of experience
Managed day to day operations of restaurant including front house/ back house operations for high volume restaurant.
- Maintained open communication and close working relationship with the owner of the restaurant.
- Handled weekly inventory and vendor relations to ensure timely and cost efficient purchasing of food, beverage and small wares.
- Created and followed up on performance evaluations to increase productivity and reduce turn over.
- Developed and rolled out new menu incorporating cost effective menu items.
- Initiated program that standardized employee training and led to increase in customer satisfaction.
6-10 years of experience
Utilized QuickBooks to manage the entire financial operations for the law firm
- Performed all AR/AP, bank reconciliations, and credit cards statements monthly, and closing entries for monthly and annual financial close
- Prepared and transacted direct deposited bank accounts in person and through computerized system
- Maintained inventory, ordered office supplies and spoke with vendors
- Reduced companies’ supply bills by 10% through streamlining the process and researching price
0-5 years of experience
Maintained companies’ books including transactions, bank statements and other reports
- Adjusted balance sheets, and income statements to expedite the company’s accounting procedures in an efficient manner
- Bank reconciliation, and managed employee payroll services
- Served customers in positive way, receiving two customer service awards in the past year.
0-5 years of experience
Performed all of the job duties of the sales associate, service associate, and sales assistant.
- Provided direction and instruction to the sales associates, service assoicates, and sales assistants.
- Trained and developed all department associates, provided recognition for accomplishments, and gave constructive counseling when needed.
- Ensured that the sales assistants completed all of the store’s office functions accurately and efficiently.
- Provided directon and instruction to the sales assistants, sales associates, and service associates and ensured that all company policies and procedures were adhered to at all times.
- Maintained current knowledge of all company polices, reviewed the store’s cash reports weekly, researched cash issues as they occurred, and held associates accountable when needed.
- Handled and processed all of the store’s services (VA Lottery, Western Union, Money Orders, Rug Dr rentals, customer refunds/exchanges) at the service desk.
6-10 years of experience
Interacted with all childcare sites, parents, Department of Early Education, Chief Operating Officer, Chief Financial Officer, Staff Accountant, and Head Start Staff on a daily or weekly basis
- Obtained weekly data from all childcare sites and prepared / submitted monthly child-care billing to Child Care Circuit (CCC) and Department of Early Education and Care (DEEC)
- Prepared log to report present / absent children and determined which parents needed collection work, with less than 1% not collected
- Distributed DEEC monthly update to COO and Head Start Director
- Billed parents weekly if fee was determined
- Entered all cash receipts consisting of cash, checks, money orders, credit cards, and EFTs, and made deposits in system
- Developed and maintained Child Care Program bookkeeping policy and procedures manual to cross-train other fiscal staff, ensuring strict adherence to policies and procedures
0-5 years of experience
Responsible for all aspects of Accounts Payables duties utilizing Quickbooks Enterprise 2010/2014 Software.
- Managed Accounts Payable and Expense control procedures including cash receipts, bank account reconciliation, cash receipts, disbursements, finance charges, billings, and chargebacks.
- Processed and recorded employee payroll, vacation, and sick leave hours.
- Create Variance Reports for all Events including auditing of Budget and Final amounts.
- Received and recorded utilizing Excel software program of all deposited cash and checks as well as reconciled records of bank transactions and credit card accounts
- Perform thorough credit analyses, research financial histories, audit, and review account status to all qualifying new accounts, and authorizing Venue purchases for current and future Events.
- Contributed to significant time and cost savings. Also, maintaining a current record of Office Supplies and Expenses for 30+ employees.
0-5 years of experience
Processed bank reconciliations and financial reports to verify practice of proper due diligence for 30 homeowner and condominium associations.
- Researched and resolved collections and billing disputes with tact and efficiency.
- Processed journal entries, online transfers and payments.
- Updated investment records upon funding of investments
0-5 years of experience
Verified and posted daily business transactions using QuickBooks software. Responsible for calculating and preparing client invoicing.
- Reviewed and followed up customer invoices for payments. Posted cash receipts, and prepared weekly aging reports for management.
- Reviewed vendor invoices, expense reports, and check requests. Responsible for coding vendor invoices to proper general ledger accounts. Prepared weekly payable report, and cut checks.
- Managed vendor and client relationships in regarding billings or discrepancies, purchase orders, and questions.
- Processed bank and credit card reconciliations. Prepared and audited quarterly financial statements, and made necessary adjustments.
- Posted journal entries of employee’s biweekly payroll reports as well as being responsible for filing and related office duties.
6-10 years of experience
- Documented weekly, bi-weekly, semi-monthly, and monthly payrolls and taxes for 40+ small business clients.
- Analyzed quarterly withholding tax returns, preparing accurately by monitoring monthly tax payments and their applications.
- Arranged individual tax returns and supported the preparation of financial statements and corporation tax returns.
- Executed accurate QuickBooks entries, bank reconciliations, and monthly income statements.
- Interviewed clients and assembled client information and documents to evaluate credit eligibilities, seeking best results for clients.
- Collaborated with state departments and insurance company auditors advising them with timely information to resolve their requests.
0-5 years of experience
Sorted out the company’s daily cash receipts & payments and journalized them in Quick Books and kept track of all NGC’s.
- Kept track (reconciliation) of 7 different bank accounts with Quick Books
- Collected rent from tenants and kept their balances up to date
- Kept track of all daily EFT’S
- Managed the company’s 8 different credit cards and solved the disputes, if any.
- Handled book keeping of new mortgage agreements and bank reconciliation.
- Kept track of all construction payments of new properties and reconciled all payments on weekly basis
0-5 years of experience
Entered and updated attorneys’ billing time and produced invoices for clients
- Coded vouchers to expense accounts and cut checks for vouchers
- Updated partners’ distributions and prepared billed and unbilled reports
- Allocated cash receipts and prepared fees receivable reports as well as aging analysis reports
- Prepared the fees earned report, four year comparison cash receipts and billing reports
- Entered and posted journal entries for financial statements
- Organized 1099’s tax returns and partnerships and analyzed general ledger accounts
0-5 years of experience
Processed Accounts Receivables, created invoices & prepared same for accounting dept.
- Scheduled auto body repairs.
- Processed purchase orders.
- Created, logged, maintained and finalized job files.
- Completed and processed required insurance forms for payments.
- Researched and corrected insurance co./accounting dept. ledger discrepancies.
0-5 years of experience
Successfully maintained payroll records and filed all required governmental reports.
- Maintained the general ledgers for four small entities.
- Calculated and posted entries required for the sale of one entity to two purchasers.
- Dealt with taxing authorities concerning delinquent tax filings in discontinued business areas.
- Implemented cost saving measures when producing tax forms for these entities.
- Successfully completed monthly bank reconciliations.
- Processed accounts payable and accounts receivable.
0-5 years of experience
Handled all activities for Accounts Receivable, Accounts Payable and collections
- Decreased estimated amount owed to IRS Audit from $57,000 to $3,000
- Decreased collections owed to company from 1997 to 2001, estimated amount between $45,000 to $50,000
- Used Microsoft Excel software and Solutions accounting software
0-5 years of experience
Received, recorded and deposited cash and checks as well as matching payment to the proper outstanding invoice.
- Entered and verified vendor invoices and paid outstanding bills in a timely fashion, including discounts when possible.
- Reconciled and balanced bank accounts.
- Gathered and computed payroll data and commission for each employee.
- Inventoried and priced carpeting and flooring.
- Run Financial Statements monthly and yearly as needed.
- Worked with accountant for year-end closing. Issued 1099′ to subcontractors.
0-5 years of experience
Analyzed cost control and provide timely financial information to support the corporate goals
- Increased efficiency of the financial reporting delivery by creating a new Excel financial recording system
- Administered accounts payable and accounts receivable including the relevant Financial Reporting to support the senior management decision making
- Supported HR in the financial process of the employee payroll
0-5 years of experience
Full charge bookkeeper responsible for payroll processing, customer billing, accounts receivable and accounts payable, and bank reconciliation using QuickBooks.
- Negotiated the services of a new automotive paint and supplies provider, resulting in a 21% decrease in cost of materials.
- Responsible for scheduling all repair appointments, ordering all parts and supplies, and communicating with customers the status of their repairs.
- Developed payroll procedures and guidelines to ensure proper payment of commissioned employees and the company’s retail accounts.
0-5 years of experience
Managed and responded to all correspondence and inquiries from customers and vendors.
- Communicated with customers to identify and resolve outstanding payments.
- Established a QuickBooks accounting system to reflect accurate financial records.
- Streamlined daily reporting information entry for efficient record keeping purposes.
- Generated invoices upon receipt of billing information and tracked collection progress.
- Entered financial data into the company accounting database to be verified and reconciled.
0-5 years of experience
Recorded cash receipts and disbursement.
- Developed skills to work with numbers and details through processing a large number of individual Income Tax Returns.
- Performed bank reconciliation and processed weekly payrolls.
- Prepared Federal, State and City Tax Returns.
0-5 years of experience
Created customers invoices daily and sent reminder notices for payment.
- Performed journal entries using Quick book software
- Forecasted monthly expense and income budget.
- Audited and paid all invoices weekly.
- Created and analyzed monthly reports and statements.
6-10 years of experience
Provided business, accounting and tax advisory services to all types of companies, small, medium and large.
- Assisted in preparation of corporate accounting operations including Accounts Payable and Accounts Receivable.
- Handled incoming calls, responding to inquiries and resolving problems.
- Prepared financial reports and taxes.
- Prepared confidential payroll for employees, ensuring accurate deposits of accrued Federal, FICA, state, local, and other deductibles.
- Assisted in preparation of W-2’s, tax statements and payments for multiple organizations.
- Reconciled multiple account bank statements.
0-5 years of experience
Prepared income tax returns for individuals and small businesses: Reviewed financial records, such as prior tax returns, income
statements, and documentation of expenditures to determine forms needed to prepare tax returns.
- Interviewed clients to obtain additional information on taxable income and deductible expenses and allowances.
- Consulted tax law handbooks or bulletins to determine procedures for preparation of atypical returns.
- Calculated return preparation fees according to complexity of the returns and the amount of time required to prepare the tax returns.
6-10 years of experience
Processed accounts payable, receivables, general ledger, bank reconciliations and financial statements for 28 homeowners associations.
- Assisted the associations in preparing the annual budgets.
- Processed pre-liens, liens and prepared accounts to go to the attorney for collections.
- Kept track of over 200 vendors W-9s and insurance certificates.
6-10 years of experience
Generated invoices upon receipt of billing information and tracked collection progress.
- Entered financial data into the company accounting database to be verified and reconciled.
- Tracked financial progress by creating quarterly and yearly balance sheets.
- Processed payroll for 15 employees.
- Managed and responded to all correspondence and inquiries from customers and vendors.
- Entered financial information and payments to guarantee that employees and vendors were paid accurately and on time.
- Reconciled company bank, credit card and line of credit accounts.
- Developed monthly, quarterly and annual profit and loss statements and balance sheets.
0-5 years of experience
Processed all incoming invoices to ensure timely payment.
- Prepared and reviewed all outgoing invoices.
- Lead a small administrative staff in daily responsibilities. Answered basic HR related questions
- Distributed mail accordingly. Set up all new clients and vendors in Deltek Vision / Quickbooks software.
- Reviewed all new contracts before correctly entering them into the billing system.
- Made calls to new clients in search of potential new work.
0-5 years of experience
Posted and reconciled account receivables
- Reconciled financial statements and invoices for clients
- Qualified and processed new vendor arrangements
- Maintained and updated vendor records
0-5 years of experience
Invoice clients for fees and costs incurred throughout Foreclosure and Bankruptcy process adhering to strict compliance guidelines.
- Calculate and bill for sheriff sale deposits according to individual county requirements throughout the state of Ohio
- Process payments for notifications to be printed in legal publications.
- Upload daily invoices into LPS Invoice Management for client review and payment. Make adjustments as necessary to import codes to ensure compatibility with clients codes for invoice acceptance.
- Upload daily invoices for specific client into Real Trans and Real Remit confirming that all fields and codes are correct. This includes both individual and bulk invoices.
- Audit monthly billing for specific clients to ensure all costs incurred have been invoiced per client 30 day timeline requirements.
- Currently completing training in Litigation and Mediation invoicing.
0-5 years of experience
Processed Weekly Payroll Runs for two companies.
- Entered General Ledger for weekly payroll for two companies
- Processed Accounts Payable on a weekly basis for two companies.
- Balanced monthly bank accounts to general ledger for four companies.
- Processed Accounts Receivable on a daily basis.
- Assisted with orders made by customers.
0-5 years of experience
Carried out daily procedures involving cash handling operations
- Trained new employees
- Provided any customer service request
- Managed all operations involving check outs from customers or employee request
0-5 years of experience
Maintain accounts by verifying, allocating, and posting transactions.
- Manage payroll, accounts payable and receivable. Payroll operation (payroll, direct deposit set up, medical set up and 401 set up). Process quarterly and year end reports (940, 941, W-2 and 1099)
- Prepared weekly and monthly newsletter for congregation.
- Maintain calendar for the church and different committees.
- In charge of renting building space.
- Managed up to six people.
0-5 years of experience
Managed all accounting operations including accounts receivable/payable, financial reporting, daily, and analyzing trends.
- Received incoming invoices/statements, reimbursement and direct payment requests, and prepare for processing.
- Made collections and re-occurrence calls, processed and posted clients payments using virtual terminals.
- Performed collecting Non-Payments using company’s procedures collecting on Non-Payments.
- Managed Human Resource, compensation, time off and employee records.
- Prepared payroll for all employees and subcontractors.
- Process and prepared the commission reporting/calculation using company software (IRS Logics)
- Handle the various daily company businesses.
0-5 years of experience
Create invoices for companies specializing in detoxification, totaling in $1,000+ in daily sales & credit accounts after payment.
- Assist the pharmacist with dispensing multiple drugs.
- Handle phone calls and collect co-pays from 20+ customers, totaling to $100+.
- Receive, verify, and record invoices from drug wholesalers.
- Reconcile insurance payments
0-5 years of experience
Conduct various administrative responsibilities, including organizing appointments and meetings for the CEO of six companies
- Administer general accounting activities, encompassing the balancing of the general ledger, along with reconciliation of expense accounts and bank and credit card statements
- Provide resolution to payable issues with vendors, as well as any account-related concerns
- Handle the preparation of budgets and various financial statements and processing of accounts payable invoices and payments
- Oversee the completion of several projects involving spreadsheets and mailing lists as needed
- Apply technical skills in converting paper files to digital files
- Acquire cash advances through close interface with lenders
- Presented operative ways to reduce expenses by closely monitoring expenses
- Guaranteed that vendors were up-to-date and shipments were not being held up through proper prioritization of accounts payable
6-10 years of experience
Handled accounts payable/accounts receivable and general ledger
- Scheduled and verified hours for contractors and office employees
- Processed payroll via ADP
- Dispatched contractors to locate and mark for National Grid, Con Edison and Verizon
- Trained new office employees
- Sorted and dispersed all incoming/outgoing mail and packages
- Assisted in negotiating utility locating contracts with Con Edison, Keyspan and Verizon
0-5 years of experience
- Processed all invoices and purchase orders in QuickBooks Pro
- Processed all accounts receivable and accounts payable documents
- Reconciliated bank and credit card statements
- Processed payroll and Issued W-2 to employees and 1099 to contractors
- Applied project permits and visited job sites
- Performed general office duties and administrative tasks
6-10 years of experience
Knowledge of accounts and operating computers programmed with accounting software to record, store, and analyze information.
- Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.
- Debit, credit and total accounts on computer spreadsheets and databases, using specialized accounting software.
- Comply with state and company policies, procedures and regulations.
- Code documents according to company procedures.
- Reconcile, make notes and report discrepancies found in records.
6-10 years of experience
Verified and processed payroll, accounts receivable, accounts payable, wire transfers, grants, assisted in month-end closing and posted journal entries
- Prepared and processed deposits, vouchers, user weekly and monthly sales tax
- Maintained petty cash, company’s credit cards, and vendor sales account.
- Reconciled aged accounts, receivable and payable accounts
- Researched and resolved discrepancies and trained others on the problem skill set
- Detailed-oriented, strong analytical, communication, and problem solving skills, a remarkable team player, with the ability to prioritize and multitask
0-5 years of experience
Executed daily safe transactions and verified cash distribution
- Made daily bank transactions and executed financial exchanges on behalf of accounting staff
- Dispensed merchandise information to customers and assisted product placement
- Placed online orders and assisted customers with returns and/or exchanges
- Responsible for switchboard maintenance and call flow management
0-5 years of experience
Temporary assignment as a bookkeeper. Posted the daily payments to the customer’s accounts.
- Data Entry, scan documents, checks and send to headquarters.
- I am proficient with the Panini bank scanning system, Mars system and Scanning system.
- Examined the accounts and billed the customer for payments not received. Ensured the amounts of the checks were correct.
0-5 years of experience
Processing sales invoices, receipts and payments
- Ensure that receivables are collected promptly
- Make bank deposits and receipts of money
- Conduct a monthly reconciliation of every bank account
- Conduct periodic reconciliations of all accounts to ensure their accuracy
- Maintains payroll information and updates by collecting, entering changes, and data
- Calculate variances from the budget and report significant issues to management
- Provide information to the external accountant
0-5 years of experience
Manage several bank accounts for various business functions
- Oversee all accounts receivable and payable
- Enter all account transactions into Quickbooks
- Perform weekly payroll for seven employees
- Provide all tax reporting including payroll and sales
- Prepare monthly, quarterly and end-of-year reports
6-10 years of experience
Analysis of subcontractors AIA requisitions, insurances & various HUD guidelines for construction
- Booked high volume approved expenses from satellite construction sites
- Multi tasks, review accounts, prepare weekly reports and do check run
- Handle requests by external auditing firms for costs certification
6-10 years of experience
- Prepare federal, state, and local tax returns specializing in small businesses income tax returns.
- Processed data entry such as accounts payable and accounts receivable.
- Conducted month-end balance sheet reviews and reconciled any variances.
0-5 years of experience
Process and run company payroll for 7 employees including prevailing wage rates and reports
- Solely responsible for maintenance of all incoming and outgoing business transactions
- Accounts receivable duties include customer/contract billing, cash applications and bank deposits
- Accounts payable duties including set-up of vendor accounts, files and timely payments
- Responsible for the administration of employee health benefits
- Weekly job cost tracking of related hours and materials
- Complete bank reconciliations, general ledger adjustments and monthly reports
- Handle all customer service matters and collection calls when needed
- Compile all necessary information for emergency service work
0-5 years of experience
Update all expense into excel spreadsheet for budget of the current year
- Contact patients and family members on important dates of visits and service
- Assist calculate payroll for employee’s with administrator
- Verify all signatures on time cards and patient visit sheets
- Assists administrator with general ledger and bank reconciliation
- Fax medical service contracts to service providers and verify signatures and dates
- Provide necessary employee checks for payment to employees
0-5 years of experience
Assists owner with special projects
- Process accounts payables, including coding, data entry and issuing vendor checks
- Organize files and maintain monthly total spend for expenses
- Process weekly payroll utilizing Quick Books Pro Plus
- Prepare quarterly SC tax filing
0-5 years of experience
Used Creative Solutions bookkeeping software.
- Entered financial transactions into appropriate software.
- Received and recorded cash, checks, and vouchers.
- Posted debits and credits into software, assigning each to an appropriate account.
- Checked for accuracy in figures, postings, and reports.
- Performed sales tax returns.
- Pulled clients’ files, copied information, and entered into system.
- Deposited payroll online both monthly and quarterly.
0-5 years of experience
- Properly entered monthly invoice amounts onto Quick Books payable to the firm for services requested to the various vendors
- Professionally contacted attorneys and paralegals for outstanding case codes via phone and email so spreadsheets can be prepared
- Prepared up to four spreadsheets a day on Excel for various vendors that contain the cost expensed for each court case of each client
Bookkeeper Duties and Responsibilities
Bookkeepers find work in both big and small businesses across all industries, and their duties vary based on how many other employees are on staff and how much money the business spends and receives. But no matter the company or industry, the main responsibilities for bookkeepers include:
Process Payments Received Bookkeepers process payments received by the business, file invoices, and make bank deposits.
Generate Reports Bookkeepers create daily, weekly, monthly, and yearly financial reports. These include sales, deposit, and expenditure reports.
Balance Ledgers Bookkeepers verify all financial totals for income received and money spent by the business and balance all ledgers to ensure the numbers add up.
Make Payments In many companies, the bookkeeper is solely responsible for paying all the bills, processing employee payroll, and making sure there’s enough money in the company’s accounts to cover all these costs.
Maintain Financial Records Bookkeepers keep accurate financial records and file financial reports, including bank statements and credit card statements.
Prepare Tax Filings Bookkeepers prepare all company tax filings for the IRS and make tax payments as necessary. The bookkeeper also generates W2s and other tax documents to be given to employees annually.
Plan Budgets The bookkeeper plans monthly and yearly budgets for the company to keep costs down. They ensure that budgets are being followed and impose cuts when necessary.
Collect Debts Bookkeepers contact the holders of overdue accounts and collect payments that have not yet been received.
Assist with Office Tasks Sometimes bookkeepers must assist with general office and clerical tasks, such as answering incoming phone calls, tidying up office areas, and greeting clients who walk into the business.
Bookkeeper Skills and Qualifications
Bookkeepers are professionals who understand finances and work well with numbers to make quick calculations. Businesses looking for bookkeepers seek out individuals with the following essential job skills:
- Customer service – as bookkeepers contact customers about past debts, greet clients coming into the business, and speak frequently with vendors, bank officials, and other professionals, good customer service and people skills are an essential aspect of the job
- Math skills – bookkeepers work with numbers and finances all day, making calculations and organizing budgets, which requires a strong understanding of mathematics
- Organization skills – it’s essential for bookkeepers to maintain accurate records and keep copies of paperwork, which requires good organization skills
- Data entry – bookkeepers need well-developed data entry skills to constantly key numbers and other information into digital systems and spreadsheets
- Communication skills – bookkeepers create detailed financial reports and relay these findings to managers, so people in this profession must have good verbal and written communication skills
Bookkeeper Education and Training
Employers look for bookkeepers who have an associate’s degree in accounting or finance, though previous bookkeeping work experience can serve as a substitute for formal education. Bookkeepers receive on-the-job training from an office manager or another type of manager until they become familiar with filing systems, computer systems, and business practices used by the hiring company.
Bookkeeper Salary and Outlook
Bookkeepers earn a median annual income of $38,390, or $18.46 an hour. According to the Bureau of Labor Statistics, there will be little to no change in the number of jobs for these professionals in the next decade, which is a slower than average job growth rate. Bookkeepers receive complete benefits packages that include health, dental, and vision insurance coverage. Retirement benefits, life insurance, vacation days, and sick days come standard as part of the benefits package. Some companies provide additional benefits, such as profit-sharing bonuses and continuing education reimbursement.
Helpful Resources
Build the skills needed to become a bookkeeper, find career opportunities, and learn strategies for success in this career path with these resources:
National Bookkeepers Association – bookkeepers will find certification programs, training courses, and other educational tools at the NBA website
Bookkeepers’ Boot Camp: Get a Grip on Accounting Basics – learn the basic and beginning strategies for bookkeeping with this “boot camp” that covers the essentials of this job
American Institute of Professional Bookkeepers – visit this website for bookkeeping tips, career opportunities, a helpful hiring test, educational resources, and a chatroom where bookkeepers can connect with each other to share their stories and swap information
Bookkeeping Essentials: How to Succeed as a Bookkeeper – this book provides practical techniques and real-world examples for bookkeepers to find success in their chosen career path
International Association of Bookkeepers – visit the IAB website to find career opportunities, bookkeeping textbooks, information about certification and qualification programs, and lots of frequent content dedicated to bookkeeping and bookkeepers around the world
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Last edited by: Gabriela Barcenas, CPRW, Content Writer II -
Gabriela Barcenas
CPRW, Content Writer IIGabriela is a Certified Professional Resume Writer (CPRW) and career adviser. With 10 years of digital media experience and five years of resume writing expertise, her publication history includes fashion, education, travel, social justice, equitable design and career advice.
