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Office Coordinator Resume Samples
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6-10 years of experience
Maintained A/P accounts in PeopleSoft system, verified and approved vouchers in the system, and prepared and entered end of month A/P accruals
- Processed bi-weekly payroll for 120 employees, including labor reports and vacation and sick time requests
- Provided backup support for the Human Resources department, including handling FMLA and benefits paperwork, employee accident reports, background checks, new employee orientation, and input and tracking of reports
- Maintained and balanced petty cash boxes of $300 for the facility and $200 for patients
- Managed Personal Needs Accounts for patients in Resident Fund Management System (RFMS) system, performed bank deposits and withdrawals, generated and mailed out quarterly statements, and paid patients’ insurance claims
- Achieved 100% on State Audit Survey for RFMS four years in a row and 100% on internal audit for RFMS three years in a row
0-5 years of experience
Manager on duty responsibilities for 72 room boutique luxury hotel with $8 million in yearly revenue
- Created, managed and modified complex travel reservations (Orbitz, Expedia, GTA, American Express Travel, car service, etc.)
- Audited credit card, cash and account receivables for accuracy, auditing approximately $700,000 monthly.
- Reconciled accounting discrepancies and adjusted debit and credit reporting totaling in $12,000 monthly adjustments
- Recognized by hotel executives for outstanding service and streamlining audit and guest services standard operating procedures;
- Part of team that won the prestigious Golden Circle Award from Agoda.com, 4 Star Awards from Tripadvisor.com and Booking.com
- Generated various reports (STRGlobal, 3-Month Forecast, Manager’s Flash Report, Adjustments, etc.)
- Competent in Opera PMS and Galaxy/Lightspeed operating software
0-5 years of experience
Reviewed work orders daily, following up as necessary to ensure a timely completion of scheduled work to meet SLA established standards and providing recommendations for performance improvements.
- Supervised and coordinated projects, initiating change management to ensure adherence to client standards and code requirements.
- Assisted with planning, budgeting, coordinating, and directing special projects such as office build-outs, refurbishment, large group moves, activity set-ups, retrofit lighting, inventory control and storage.
- Performed inventory management and purchasing goods for distribution using Microsoft Office.
- Coordinated with security to issue keys and access cards, billing tenants and updating list as needed.
- Supported Facilities Manager in contract management administration, researching and sourcing deliverables, conducting building tours, evaluating proposals, creating and tracking POs using Yardi and Angus software and selecting contractors.
- Promoted from Office Coordinator to Assistant Facilities Manager on multinational customer account.
0-5 years of experience
Strategized and executed office and process improvements to increase clientele despite higher relative cost of services than competitors.
- Contributed to increasing client base by 30% as well as consistently exceptional client satisfaction reviews.
- Created a gift program for outgoing clients – a discounted professional photograph which served dual purposes: contributing to referrals and serving as a marketing tool for in-office display.
- Initiated auditing by parent company, Orthodontics Centers of America, for input on structure and marketing.
0-5 years of experience
Completed submittals to be sent out to sub-contractors for the successful completion of a project
- Sent out Request for Information (RFI’s) & worked with Change Orders regarding project requirements
- Estimated numbers for upcoming bids in order to minimize costs and meet the specific budget
- Worked online as head of the Submittal department, as well as handling incoming/outgoing e-mail
- Recorded daily reports containing what was accomplished in the field on given days, as well as work to be completed
- Promoted the company through social media, and redesigned company logo, creating a stronger brand
- Implemented a safety manual to be promoted to employees, in order to minimizing accidents in the field
6-10 years of experience
in charge of office management and accounting for B&V Puerto Rico. Responsible for the processing, tracking of invoices to and payments from, Puerto Rico Aqueduct and Sewer Authority for Professional Service for the Capital Improvement Program.
- Processed all certifications, sworn statements for nine previous contracts and amendments.
- Prepared, RFA’s-Request for Approvals; increase or transfer funds or inclusion of sub consultants and transfer amongst personnel budgeted hours on all approved Task Orders issued by (PRASA).
- Tract all monthly activities on approved Task Orders on personnel and sub consultants and travel expense.
- Assisted Program Manager with sub consultant contracts and reviewed documentation certifications from all government agencies; for contract administration until contract administrators was officially contracted.
- OCIP Processing of enrollments form on the Owner Controlled Insurance Program on all sub consultants.
10+ years of experience
Provided training, direction and guidance to sales staff interacting with vendors for the marketing and distribution of Girl Scout licensed merchandise.
- Reviewed agreements for execution with vendors.
- Prepared monthly management reports used to monitor sales activities and to drive revenue.
- Established standards and procedures for the GSUSA sales office.
- Organized, prioritized and delegated administrative staff.
- Ensured that accounts and filing systems were maintained and updated.
- Reduced office supplies budget by 30% by selected cost effective vendors and in-house forms development.
- Excellent record of completing special projects on time.
- Used Microsoft Office Suite (Excel, Word, PowerPoint) extensively to complete special projects, and in general office assignments
- PC Liaison (source for assistance with Word, Excel, PowerPoint)
0-5 years of experience
Coordinated office services for a Tax, Audit, and Advisory accounting firm. Communicated with building management on all aspects of the office.
- Records management and maintaining a database for the file room. Located lost and misplaced files and reorganized the file system for better efficiency and traceability.
- Aided with a business office relocation. Supervise one other employee.
- Copy center service, handling requests for scanning documents and maintaining copy machines. Helped to negotiate a contract with Canon for leased copy machines at a savings of $6,000 a month.
- Order and maintain stock of office supplies and printer toner. Cleaning and organizing the kitchens and the overall office space.
- Printing and binding of projects. Conference room set up. Sorting and delivery of mail and overnight packages. Processing incoming and outgoing UPS shipments.
6-10 years of experience
Maintained campus account receivable system for enrollment and invoices for course fees, and books.
- Student services: helped with enrollments, enquiries, transcripts, and general information.
- Maintained and updated brochures, publications, and graduation program.
- Researched for international universities exchanges.
- Managed three student workers.
- Coordinated International Student Exchange (Japan and Korea).
- Performed extensive travel reimbursement both domestic and foreign
6-10 years of experience
Process claims and Insurance verification. Posted records, answered phones inbound and outbound calls.
- Scheduled appointments and received inbound and outbound calls.
- Responsible for insurance verification, insurance quotes and handled patients accounts.
- Ensured cash disbursement and insured a that receipt journal was in accordance with bank activity.
- Assisted patients with completion of paper work needed for legal and health purposes.
- Ability to understand routine case work procedures and techniques.
- Ability to work well with other in different circumstances.
0-5 years of experience
Coordinated and scheduled all administrative tasks for patient services; facilitated in-processes procedures.
- Maintained patient records ensured insurance verification and scheduled appointments.
- Compiled patient demographics and insurance information for each new patient and assembled charts.
- Registered all patients and entered changes in the electronic system and responsible for data entry processing and auditing of medical records.
- Coordinated front and back office staff and doctors regarding walk-in patients and scheduling changes.
- Assist in check-out of patients by providing them with educational and vocational objectives development, goal attainment, and referrals to community partner agencies.
- Answering multi-line phone system
- Ordering supplies for the office.
- Accomplished organizational goals through the efficiency of patient flow from check-in to check out.
0-5 years of experience
Philosophy in the Public Interest at [company name]
- Coordinated weekly academic and community events.
- Led a team of five student workers to achieve many goals and meet project deadlines.
- Interviewed, hired, and trained new employees.
- Created new content for and updated multiple websites.
- Initiated and maintained a prominent social media presence.
- Regularly collaborated with various off- and on-campus university and community partners.
6-10 years of experience
Serviced small and/or home based businesses ensuring that all administrative procedures are followed to company standards, serving as primary receptionist (answering and directing incoming calls)
- Greeting all incoming visitors to the office in a friendly, professional manner.
- Processed incoming and outgoing mail, packages and deliveries.
- Scheduled meetings and appointments, coordinated business events and travel requirements.
- Assist with bookkeeping duties, maintained office records including office expenses.
- Running errands and performed miscellaneous job related duties as assigned.
0-5 years of experience
Reduces AR by reconciling accounts to identify payment and posting errors, disputing incorrect claims and making corrections to the ledgers
- Posts payments and prepares daily deposits
- Prepares expense reports and ensures accuracy and timely payment of AP
- Analyzes weekly accounting reports and assists director in developing profitable goals
- Increased clinic profitability by over 400% in less than a year by establishing and maintaining relationships with referring doctors
- Office Coordinator Award of Excellence 2014
0-5 years of experience
Coordinated office networking events
- Answered and maintained 6 phone lines
- Scheduled and established patient appointments and cost of care
- Oversaw and assisted all fellow coworkers while maintaining the flow of the office
- Managed and organized all clerical work, copying, and scanning
- Worked with potential home buyers
- Promoted and networked for the community via phone calls, emails, appointments etc
- Managed and organized all clerical work
0-5 years of experience
Scheduled re-piping Projects, coordinated with customers, assigned job to plumbers
- Got Permit from relevant City, scheduled Inspection for each re-piping project
- Filed, made copies and performed data entry tasks
- Answered phones and provided excellent customer service
- Monitored office supply levels
- Processed correspondence and emails
0-5 years of experience
- Answered phones, greeted visitors and responded to emails with exceptional customer service, while ensuring clear and prompt communication among all constituents
- Developed, implement and maintain student enrollment and scheduling procedures
- Inputted late arrivals, absences into our data management program
- Managed all scholar records
- Ensured that the Main Office remained neat, orderly, and supplied with any necessary flyers or correspondents
6-10 years of experience
responsible for the reconciliation of over 70 department accounts, review of travel reimbursements, processing timesheets and electronic forms, and processing accounts payables
- Streamlined the reconciliation process to be completed efficiently and accurate
- Managed all the operational facets of the regional campus student textbook program
- Prepared electronic forms for student assistant hiring
- Supervised student and graduate assistants
- Processed and organized all student enrollment paperwork
- Provided customer service /first point of contact for parents/students to resolve problems
- Prepared and coordinated all mass mail outs for program participants
- Successfully managed programs absent of direct supervision
- Trained and orientated all ISHS program instructors
- Created processes and procedures that enabled ISHS program for SACS accreditation
0-5 years of experience
Provided superior client and administrative support to regional sales manager and forty Realtors in Boston’s Back Bay.
- Drafted contracts and financial statements.
- Processed commission and distributed escrow funds for closings.
- Assisted in developing marketing material for properties.
- Verified that legal formalities were completed prior to closing.
6-10 years of experience
Provided parking privileges to doctors, residents and employees of the hospital at different locations.
- Assigned various types of parking privileges to employees, patients and visitors of the hospital.
- Monitored daily updates of offsite parking locations.
- Managed the parking database, count monitor and fee computer.
- Focused on 100% customer satisfaction.
- Aimed for zero defects in all of reporting and management of duties and responsibilities
Administrative Cover Letter Examples
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Office Coordinator
Last edited by: Gabriela Barcenas, CONTENT STRATEGIST -
Gabriela Barcenas
CONTENT STRATEGISTGabriela is a Certified Professional Resume Writer (CPRW) and career adviser. With 10 years of digital media experience and five years of resume writing expertise, her publication history includes fashion, education, travel, social justice, equitable design and career advice.
