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Personal Assistant Resume Samples
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0-5 years of experience
Maintained daily task list-arranged meetings and made appointment with individuals on a priority basis
- Planned and supervised all personal travel arrangements including: air travel, ground transportation, and accommodations
- Maintained and managed activities, commitments, and deliveries
- Planned the time table schedule of business, personal and weekend events
- Efficiently managed telephone calls, emails and collected/ sort mail
- Assisted in early childhood development; motor skills, social manners, training
- Scheduled and coordinated creative and educational activities weekly
- Core skills acquired; adaptability, planning and organizing, and good communication skills
6-10 years of experience
Interacted directly with employees, homeowners and builders
- Provided employees with directions and background information on service
- Responsible for the pick up and delivery of building materials
- Contributed to cost estimates on service calls and roof replacement jobs
- Assisted in the fabrication and installation of metal roofing components
- Graded and analyzed the quality of work performed in service calls
0-5 years of experience
Executive Personal Assistant to Managing Partners, CEO & COO
- Supported small business owners, managing partners CEO & COO
- Managed and scheduled complex calendar for business, non-profit, household, children
- Streamlined agendas and accomplished 340 items in 7 weeks
- Supported private family and children during off hours, nights & weekends
- Maintained purchases, returns, gifts, invitations, thank you cards, expenses
6-10 years of experience
Secretary to two Senior Shareholders and one Associate in the Real Estate Department.
- Scheduled and organized real estate closings, CLE courses, client meetings and travel arrangements and conferences.
- Detailed orientated assignments.
- Revised and duplicated contracts and leases.
- Created closing binders for real estate transactions.
- Team concept – backup for secretaries in the Real Estate Department.
- Responded to phone requests for information about our services by sending standardized information packets.
6-10 years of experience
- Assisted president by utilizing time management skills to allow executive to focus on day-to-day operations.
- Screened and prioritized incoming requests, directing to appropriate departments as needed; personally addressed issues, concerns and resolved problems.
- Increased sales by negotiating contracts for events such as weddings, corporate outings, and birthday parties.
- Planned and organized events onboard; coordinated with outside vendors such as local hotels, marinas, and entertainment while maintaining open dialogue with clients to ensure smooth running events.
- Scheduled and coordinated business and personal appointments for president, arranged transportation and hotel accommodations.
0-5 years of experience
Ability to assess needs of the client and requirements daily activity
- Formulated action plans to achieve them effectively
- Managed all calls, collected and sorted mail
- Maintained daily task list, arranged meeting, and made appointments with individuals on a priority basis
- Planned and supervised all personal travel arrangements including air travel, ground transportation and accommodations
0-5 years of experience
Assumed role of personal Mandarin-English translator and company liaison with law/accounting firm
- Provided administrative support to company and personal support to Chairman and family
- Obtained, completed, filed all documentation for immigration, tax accountability, insurance, corporate and personal billing, business pursuits; maintained records of employee info, client contact
- Oversaw maintenance and preservation of personal, corporate property in California and Mexico.
0-5 years of experience
Scheduled meetings, maintained calendar, and organized travel arrangements
- Planned, organized, and managed company activities
- Managed bills, drafted invoices, prepared monthly billing
- Prepare agendas for meetings
0-5 years of experience
Assisted in bathing, dressing, and feeding patients and perform other oral and personal care activities.
- Changed bed linens and maintain patient room clean and safe.
- Ensured safety and quality in patient services and maintain confidentiality of patient. medical records.
- Assisted all consumers in bathing and maintain hygiene.
- Prepped, cooked, and prepared all meals.
- Cleaned and disinfect living quarters for consumers.
0-5 years of experience
Assisted in managing complex schedule and meeting requests.
- Arranged business and personal travel (both private and commercial)
- Researched and analyzed various requests and business leads
- Assisted to manage and coordinate personal shopping and medical appointments
- Responsible for planning and coordinating the creation of music
- Excellent listener with excellent communication and project management skills
0-5 years of experience
Supplied administrative assistant to clients: Created files, ordered supplies, answered phone, faxing, coping, set-up meetings.
- Arranged Travel an accommodation.
- Created excel spreadsheets.
- Provided services such as: Picking up clients prescriptions, grocery shopping, driving to and from airport.
0-5 years of experience
Received, organized, and prepared office bills
- Arranged appointments, and screened interview for new hires
- Organized and booked travel schedules for senior and executive office reservations
- Recorded and prepared minutes for office meetings
- Determined new sales packages for efficient sales pitch for executive sales team
- Transmitted office daily revenue tracker to determine accurate revenue received in the office daily
- Assisted senior executive in payroll distribution
- Responsible in training new customer service hires
- Schedule and confirm appointments and meeting for sales executive sales team
0-5 years of experience
From the inception in 2003 until company relocation in 2005, handled all administrative and personal details for a successful private equity investment firm focusing on retail real estate and senior housing investments.
- Heavy travel arranging for team including flights, hotels/resorts, limousine and rental cars, dinner/lunch meetings, conferences registration and reserving meeting space off-site. Created monthly expense reports post travel.
- Managed daily office calendars, scheduled meetings and conference calls and output correspondence for three Senior Executives.
- Personal Assistant to President. Included travel arrangements for family and relatives, personal banking, personal insurances and medical claims, gift buying, house and auto maintenance for local and vacation homes, applications for extracurricular activities for child, coordinating with nannies and housekeepers and day-to-day scheduling for family.
- Responsible for all office administration including: answering phones, IT purchases, technology maintenance, human resources activities including payroll using ADP and managing all company files.
- Responsible for general daily bookkeeping for company and 8 entities with over $500 million is assets using QuickBooks. Generated financial statements and handled financial transactions from creating the company budget to accounts receivable/accounts payable to wire transfers.
0-5 years of experience
Answered phones, confirmed appointments and greeted customers.
- Maintained client files and the overall cleanliness of the environment.
- Shampooing, application of hair color and assisted with perms, hi-lights and low-lights.
- Managed supplies for the business and check inventory.
0-5 years of experience
Managed schedules for four executives and two support staff: responsibilities included scheduled meetings, conference calls, lunch meeting, large events, arranged travel for business and personal, arranged travel and accommodations for business partners and out of state visitors.
- Managed emails, voicemails, incoming mail, prioritizing items that require immediate response
- Project Lead on three HUD refinance, investor communication, annual renewal of entities, creation new entities when needed
- Provided full administrative support, prepared documentation for outside mailings, proofreading, filing, and copying, and organized large mailings
- Involved in creating and establishing electronic filing system for key documents for past, existing, and current projects
- Reconciling credit card statements and invoices requiring payment
- Compiled budgets for owners
- Organized and executed 2012 & 2013 K-1 mailings to investors
- Obtained Notary license November 2014
- Utilized Microsoft Office; Word, Excel, and PowerPoint daily
- Personal assistant
0-5 years of experience
Play role as care taker for 2 children (when parents are not present) which are currently 9 and 11 year olds.
- Kept children clean by insisting they wash hands and keep up with proper hygiene.
- Traveled with client and took care of miscellaneous items as they would arise.
- Prepared, organized and stocked the residence during and prior the family’s travels.
- Responsible for health and appearance of client’s pets’ which include dogs and cats.
- Manage and provide transportation in regards to making appointments with doctors’ offices for family members.
- Comfortable with organizing and assisting special indoor and outdoor events, located on clients property.
- Worked close with service vendors and monitored client’s home projects closely.
- Traveled with client and took care of miscellaneous items as they would arise.
0-5 years of experience
Documents previously saved in file cabinets scanned into computer system and retained in digital format
- Documents retained in digtal format made accesable for CEO via iphone
- Training of staff via SkillPath classes to better train and refine their skills to broaden BMC’s image
- Customer Service through daily interations with patients while maintaining HIPPA laws.
- Post Office: incoming and outing domestic and international USPS, UPS, shipments
- Office Dutties: cash control, balance and reconcile outstanding delivery tickets, maintain documents, track outstanding balance using variouse computer software such as Excel and Word
0-5 years of experience
Child Care Provider
- Look after 1- 3 Children daily.
- Provided educational and physical activities for the children, and met all parents standards.
- Prepared Healthy and nutritional foods for the children.
0-5 years of experience
Manage household financial, medical and staffing requirements; provide day-to-day running of home.
- Monitor and assist with daily medications and treatments prescribed by health care professionals.
- Support physical therapy regimens and assist with transport to meals and daily activities.
- Manage and assist with daily personal hygiene requirements including toileting, bathing and skin care.
- Plan, shop for and prepare majority of meals.
- Manage social activities for friends and family to support emotional well-being.
0-5 years of experience
Administrative duties including but not limited to: Correspondence, emails, answering phones and screening calls, arranging complex domestic and international travel arrangements, handling expense reports, coordinating scheduling, budgets, and handling confidential company documents.
- Arrange video shoots, showcases, Artist meetings, contests, press releases and all budget preparation
- Involved in PR, Marketing, and all Social Media
- Performed basic day to day Personal Assistant duties
0-5 years of experience
Experience as an Office Administrator and Personal Assistant
- Cleaned up after data base conversion
- Ensured data integrity
- Input data and images into data base and ran, edited and produced reports
- Wrote procedures for record/data entry
- Produced PDF’s, Microsoft Word documents, created and maintained Excel spreadsheets and invoices
- Recorded accurate dictation and minutes of meetings
- Provided daily office equipment and software support
- Producing seven volume series of the history and artifacts of The America’s Cup within a three person team
- Provided necessary backup to the Bookkeeper
0-5 years of experience
Performed data entry, configuring data spreadsheets and data analysis using Excel and SPSS
- Compared memorandums and correspondence
- Translated email correspondence, written documents, and telecommunication
- Opened, sorted, and distributed incoming correspondence, including faxes and emails
- Filed and retrieved personal documents, records, and reports
- Answered phone calls to appropriate parties or took messages
- Planned activities and events on a weekly basis
- Scheduled travel arrangements
0-5 years of experience
Perform housekeeping duties, such as cooking, cleaning, washing clothes, dishes, and running errands.
- Care for patients by changing bed linens, washing and ironing laundry, cleaning, or assisting with their personal care.
- Administer bedside or personal care, such as ambulation or personal hygiene assistance.
- Transport clients to locations outside the home, such as to physicians’ offices or on outings, using a motor vehicle.
- Administer medications
0-5 years of experience
- Worked with distinguished families caring for children of various ages.
- Responsible for maintaining an educational, cultured and positive environment conducive for the psychological, social and emotional development of the children.
- Scheduled and coordinated daily activities both indoor and outdoor, encouraging a healthy active lifestyle.
6-10 years of experience
Manage budgets, billings for 3 private homes of retired Wall Street Chairman/CEO
- Maintain office for principal’s private family business
- Manage calendar, phones, external communications
- Handle all extensive travel logistics (commercial and private) for principal and his family
- Maintain communication and financials for private family foundation
- Track and monitor investments for quarterly reports
- Complete and process investment subscription documents
- Any and all projects to help keep office and principal’s life running smoothly
0-5 years of experience
Acted as right-hand assistant to owner/upper management
- Coordinated and prepared for meetings, conferences and related events
- Responsible for heavy typing, answering phones and preparing correspondences
- Prepared documents using word processing, spreadsheet, database, and/or presentation software
- Read and analyzed incoming memos, submissions, and reports in order to determine their significance and plan their distribution
- Opened, sorted, and distributed incoming correspondence, including faxes and email
- Performed general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work
- Prepare sales slips or sales contracts and maintain records related to sales
- Contact vendors via email or phone for pricing, merchandise and orders
0-5 years of experience
Manage two separate careers and personal affairs
- Suggestions offered and accepted that were instrumental in bolstering the career of the Agent.
- Implemented business practices that warranted the Agent promotions, commissions and bonuses.
- Managed various email accounts, social media sites, professional networking, bank accounts, credit cards business accounts.
- Vehicle maintenance and service records/logs, any and all correspondence with work and personal affairs.
- Managed a calendar consisting of 2 separate careers, personal affairs, community service responsibilities
- Access to MRIS, NVAA member, NVAR member NVAPM-affiliated, BNI member
- Attend various functions, meetings, events, dinner meetings.
0-5 years of experience
Manage the day to day business operations
- Input all bookkeeping transactions for five separate companies and supervise the bookkeeping assistants for two additional companies
- Manage Accounts Payable/Receivable and expense-control procedures, including bank and account reconciliation, distributions, billings, invoicing, purchase order and inventory verification, rebates and preparation of daily bank deposits
- Ensure all state and federal compliance/regulations were met
- Establish and maintain Human Resources related employee files, process weekly payroll for four separate companies, calculate all commissions and processed all deductions and garnishments.
- Manage all employees to ensure all sales goals were met and ensure a high level of customer satisfaction
- Process financing paperwork for clients
- As a personal assistant I was responsible for booking all travel accommodation, process owners insurance claims, schedule and keep detailed meeting notes, and maintained a high level of confidentiality
0-5 years of experience
Answered incoming telephone calls, operated AVAYA multiline telephone system
- Received, sorted and routed mail
- Order, receive, and maintain office supplies
- Helped with document scanning
- Coordinated customer payments and billing.
- Maintained confidential files and records
- Communicated with customers over the phone, fax and by e-mail
0-5 years of experience
Manage reception and administrative functions to include patient scheduling, chart generation and maintenance, and determination of insurance eligibility.
- Prepare, submit and post patient insurance claims utilizing MediSoft while evaluating eligibility of benefit (EOB) documents for accuracy and follow-up.
- Ensure lobby and facilities are maintained and presentable.
- Perform various, as needed personal assistant tasks for business owner.
6-10 years of experience
- Opened and closed shop six days a week, did daily inventory of all supplies, daily deposits, as well as daily cleaning and sterilization procedures
- Took care of all shop bills, ordered all supplies for shop and artist, as well as personal bills for the owner of [company name]
- Handled all customer service comments, questions, or concerns, along with answering phones, returning emails, and managed our website
- All hiring paperwork, payroll weekly, and supervise up to ten employees
- Took care of all artist scheduling and appointments, as well as lead all public events and organizing all outside outings
0-5 years of experience
Provide administrative support to Chief Executive Officer and other staff as needed
- Managed CEO’s calendar, entries of time, meetings, contacts and expenses into database
- Correspond via IM and email with CEO throughout the day
- Maintain contact information in database, client project binder, and electronic files
- Take notes in meetings, in person and phone conference, type & distribute electronically
- Archive CEO personal memorabilia electronically and in notebooks
- Run errands for CEO
- Represent and/or escort CEO to meetings and events
0-5 years of experience
Provide personal administrative support for business and family to include appointments, correspondence, bank accounting, medical and family/household matters.
- Strong customer service to clients and visitors via telephone or in-office.
- Responsible for collection of client invoices.
- Experienced with A/R, A/P, invoices and deposits in QuickBooks.
- Assist with administrative tasks and compilation of client’s tax information to IRS and state agencies.
0-5 years of experience
Personal Assistant and Nanny for a busy affluent family.
- Orchestrated scheduling for daily activities and travel
- Assigned the task of handling incoming faxes and emails
- Appointed to screen telephone calls, requests, and enquiries
- Full Charge House Management
0-5 years of experience
Maintain the social and business calendars of New York socialites
- Maintain financial records of multiple accounts including personal banking account, family Charitable Trust account and business accounts.
- Heavy planning of domestic and international travel including but not limited to flights, hotels, car services & reservations
- Frequent correspondence and collaboration with theater agents, film agents and managers
- Management of social media pages including Twitter, Facebook, Instagram and Tumblr
0-5 years of experience
Keep records or prepare reports for owner or management concerning visits with clients.
- Submit reports and review reports or problems with superior.
- Interview individuals or family members to compile information on social, educational, criminal, institutional, or drug history.
- Consult with supervisor concerning programs for individual families.
- Visit individuals in homes or attend group meetings to provide information on agency services, requirements, or procedures.
- Assist in planning food budgets, using charts, or sample budgets.
- Transport and accompany clients to shopping areas or to appointments using automobile.
- Observe and discuss meal preparation and suggest alternate methods of food preparation.
- Observe clients’ food selections and recommend alternate economical and nutritional food choices.
- Care for children in client’s home during client’s appointments.
- Demonstrate use and care of equipment for tenant use.
0-5 years of experience
Act as the Boss first point of contact with people from inside and outside the organization.
- Screen telephone calls, inquiries and requests, and handle them when appropriate.
- Greet and guide visitors, organize and maintain appointments.
- Review incoming email.
0-5 years of experience
- Perform or assist service recipient in basic domestic duties as needed.
- Develop service recipient’s basic living skills (e.g., social, domestic, and hygiene) through instruction and encouragement.
- Adhere to service recipient’s behavior and health management plans.
- Maintain a safe environment for the service recipient; prevent harm to service recipient, self, and others.
- Serve as a good role model to service recipient.
6-10 years of experience
Screening telephone calls, enquiries and requests, and handling them when appropriate.
- Keep and maintain an accurate record of papers and electronic correspondence on the behalf of the Editor in chief.
- Provide clerical, secretarial, and administrative support as required to the Editor in chief.
- Sort and distribute emails, open mail for the Editor in chief and determine level of priority.
- Assisting with the Coordination of [company name] events such as the “I WEAR AFRICAN”CAMPAIGN and AFRICAN VIBES ANNIVERSARY.
- Managing backstage models and designers for the [company name] “I Wear African” Runway Show.
- Planning and booking travel for Editor In Chief.
- Managing systems to support the collection, collation, storage, and retrieval of information using appropriate tools and databases in support of specific projects.
- Provide administrative support to the Editor in chief, including drafting letters, and other appropriate documentation.
- Undertake such other duties as may be required by the Director of Enterprise and Innovation.
10+ years of experience
- Created and coordinated content with website designer and marketing team
- Managed social media and other online accounts including but not limited to Facebook, Twitter, Pinterest, Wedding Wire
- General client communication phone, email, mail and in person
- Requisitioned rentals for events, both in house and from appropriate vendors
- Part of transition team to an online database (Total Party Planner) in charge of rentals, calendar, and client information
- Assisted in event planning
- Ran weekly staff meeting
0-5 years of experience
Coordinated schedules, made appointments, and planned travel arrangements
- Packaged products and prepared for distribution to companies
- Organized and filed papers and mailed and prepared invoices
- Used excel spreadsheets to track product inventory and record expenses
0-5 years of experience
Scheduling appointments and selling products to clients.
- Organizing and keeping the workplace clean.
- Calling clients to cancel/schedule appointments.
- Consistently achieved KPI’s (Key Performance Indicators)
- Consistently met company quotas.
- Proficient in data entry
- Proficient in Microsoft Office.
0-5 years of experience
Make and receive business and personal calls on behalf of executive.
- Responsible for mailings, errands, and other administrative tasks.
- Managed filing of paperwork, including financials.
- Assisted with travel.
0-5 years of experience
Helped dress and assist employer while getting dressed
- Cooked and prepared meals for employer and family
- Cleaned house when needed (ex: laundry, room, halls, mantel, kitchen)
- Made daily schedule of activities June 2014- August 2014
- Prepared food and snacks
0-5 years of experience
Personal shopper
- Paid personal bills
- Managed vacation home
- Helped with rosters for children’s activities
- Helped wife prepare for parties
- Washed and gassed car
- Personal errands for him and his wife
- Coordinated a large bank meeting with 52 banks when they attended opening day at The Ball Park in Arlington; it was a huge success
0-5 years of experience
Administration and documentation of drugs prescribed to the patients. Update patients files.
- Order drugs and medications for the facility.
- Cook nutritional and balanced meals for 10 persons.
- Assist clients with daily activities.
0-5 years of experience
Managed financial and personal needs of a [company name].
- Managed financial accounts, bills, leasing and rentals, Quickbooks
- Managed medical needs, doctor appointments, physical therapy
- Managed scheduling, personal needs and various other areas as needed
0-5 years of experience
- Organized office spaces.
- Created and organized paperwork and files.
- Developed an effective filing system.
- Deep cleaned.
Personal Assistant Duties and Responsibilities
Day-to-day job tasks for personal assistants differ based on the services they provide and the environment where they perform the bulk of their work. However, these core duties are common across the profession:
Run Errands Personal assistants run errands for clients, such as grocery shopping and picking up dry cleaning.
Prepare and Cook Meals Personal assistants cook meals for clients based on their desires and dietary concerns.
Schedule Appointments Personal assistants schedule all appointments for clients. This includes managing the client’s schedule by giving them appointment reminders and filling out their daily calendar.
Make Travel Arrangements Personal assistants make all travel arrangements for their client. Sometimes personal assistants travel with the client to manage their affairs while they’re on the road.
Answer Phone and Make Calls Personal assistants answer incoming calls, take messages, and make phone calls for their client.
Sort Mail Personal assistants sort all incoming mail and prepare outgoing mail. This may include writing checks to pay bills and writing correspondence.
Clean Personal assistants keep home or office areas clean and well organized.
Manage Vendors Personal assistants manage all household and office vendors, such as lawn care companies and delivery services, by providing direction and processing payments.
Personal Assistant Skills and Qualifications
Personal assistants are detail-oriented multitaskers with strong customer service skills who perform any and all tasks requested by their client. Individuals who hire personal assistants look for professionals with the following essential skills:
- Customer service – because personal assistants provide one-on-one service to clients, customer service skills are an essential component of the job
- Organization skills – personal assistants use organization skills to manage their client’s daily affairs, errands, and appointments
- Time management – because personal assistants are responsible for maintaining schedules and helping clients stay on top of their responsibilities, good time management skills are a must-have
- Computer skills – some basic computer skills are required for personal assistants, who may create spreadsheets, make online bookings, and draft correspondence for clients
- Problem-solving skills – personal assistants use problem-solving skills to manage daily issues and obstacles in their clients’ lives
- Communication skills – personal assistants need excellent verbal communication skills to speak with clients of all ages and listen carefully to their instructions
- Multitasking – because personal assistants juggle several varied tasks at once, employers prefer professionals with good multitasking abilities
Personal Assistant Education and Training
Education and training requirements for personal assistants vary widely based on the hiring client. A majority of clients require personal assistants to have, at minimum, a high school diploma or GED. Some employers require additional education or certification credentials. However, some employers may seek personal assistants who have no education or special training whatsoever. Almost all clients do seek personal assistants who have a valid driver’s license and their own reliable transportation due to the amount of travel associated with this job. Training is not provided to personal assistants in the strict sense of the word, as they learn what’s required of them and how to perform these tasks while on the job. All clients have a specific way they want certain tasks to be performed, so there’s a learning curve associated with the job.
Personal Assistant Salary and Outlook
PayScale data shows that personal assistants earn a median hourly income of $14.86. The Bureau of Labor Statistics (BLS) reports that secretaries and administrative assistants (including personal assistants) earn a median hourly income of $18.21, or $37,870 annually. BLS data shows that these jobs will likely decline 5 percent through 2026. Benefits are not usually provided to personal assistants, who work for individuals rather than companies. Most personal assistants work on an independent contractor basis and are therefore responsible for managing their own healthcare, vacation, retirement, and life-planning needs. Some personal assistants who are employed by business professionals may receive basic benefit packages that include major medical insurance coverage, paid holidays, and vacation leave.
Helpful Resources
Learn how to become a great personal assistant, explore various job strategies, and master the skills needed to excel in this career using these helpful resources:
The Personal Assistant Network – learn how to become a personal assistant and perform the job well at this website
Be the Ultimate Assistant: A Celebrity Assistant’s Secrets to Working with Any High-Powered Employer – written by a celebrity personal assistant, this book provides real-world work tips for all professional personal assistants and teaches readers tools for giving every client the celebrity treatment they crave
Personal Assistant Tips – browse this website to find content for personal assistants, look for training courses, and search for mentoring programs
How to Be a PA: A Practical Guide to Becoming a Super-Efficient Personal Assistant – this book is full of practical tips and job strategies for personal assistants of all types, including information about making travel arrangements, managing schedules, and performing like a professional
International Association of Administrative Professionals – IAAP offers many tools and resources that are useful for personal assistants, such as dates for learning conferences, information about upcoming training events, and helpful certification programs
The Definitive Personal Assistant & Secretarial Handbook – use this guidebook to learn tips for great time management, communication with clients, and other skills personal assistants need to excel and advance in their chosen career path
Administrative Cover Letter Examples
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Personal Assistant
Last edited by: Gabriela Barcenas, CPRW, Content Writer II -
Gabriela Barcenas
CPRW, Content Writer IIGabriela is a Certified Professional Resume Writer (CPRW) and career adviser. With 10 years of digital media experience and five years of resume writing expertise, her publication history includes fashion, education, travel, social justice, equitable design and career advice.
