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Executive Personal Assistant Resume Samples
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0-5 years of experience
Maintained Designer’s professional and personal calendars-including all appearances, interviews,
filming’s, and trunk shows
- Planned, developed and managed all in store special events.
- Scheduled and managed all press appearances, including styling of designer and jewelry pieces for interviews and photo shoots.
- Wrote all press releases and website materials; maintained website inventory with WORDPRESS.
- Maintained a separate media and events calendar for trunk shows and press appearances;
- Coordinated all travel arrangements, hotels, ground transportation, for trunk shows and appearances.
6-10 years of experience
Assisted the President in the creation of the company, i.e. Notary issues, finding a company lawyer, Tax ID, acquiring necessary permits and certificates
- Managed and organized President’s schedule and priorities, and all national and international travel arrangements
- Organized meetings, and prepared agendas and minutes
- Translated reports in 4 languages, French, German, English, Turkish
- Bookkeeping, accounts payable/accounts receivable, and reconciliation of company accounts, payables, receivables
- Prepared all company invoicing, research, and investigations on claims
- Updated and maintained President’s heavy calendar and assisted with special projects
- Prepared correspondence in several languages, proofread and edited reports to assure accuracy and consistency
- Coordinated and scheduled high level conference calls, board and management meetings, special events
10+ years of experience
Administrative support to Sr. Partner, Transactional Partner, and
Sr. Associate. Duties include screening calls, monitoring e-mails, distributing mail, and calendaring;
scheduling meetings and teleconferences; preparation of expense reports, weekly spreadsheets and monthly logs; seminar and conference registration for attorneys; maintaining files; sending out legal
service engagement letters and detailed client analysis reports; formatting and redlining agreements;
editing and proofreading of billing statements; inputting attorney timesheets; annual compiling of monthly
statements and year-end summary reports for submittal to CPA prior to tax filing deadline.
- Streamlined management of Premium Seat Services Account for NBA and NHL Home
- Performed routine duties as Travel Coordinator for two years; researched flight options and booked flights, hotel reservations, and rental car reservations for 12 to 20 attorneys, clients,
- Successfully worked as buyer of secondary market sports & concert tickets; negotiated 10%
- Responsible for management of various online accounts; business banking, including the processing of bank wire transfers and other types of online business banking.
0-5 years of experience
Managed online website organization and placement and updated consistently information for viewers
- Organized information and events for Executives daily and company planner
- Assisted in managerial decisions and daily tasks to further improve the company revenue
- Boosted website views by 15 % over the course of employment
- Contributed inventive ideas for company web firms
- [Type list of skills]
6-10 years of experience
Managed all administrative facets for the President/CEO, acted as liaison and maintained open lines of communication among senior executives, board members, shareholders, middle management and staff.
- Acted as “right arm, gatekeeper” to President/CEO and met regularly to receive and provide updates on work assignments. Made recommendation regarding the mapping of available time to key goals and priorities.
- Tracked personal checkbook, paid bills, prepared invoices, travel expenses, corporate and personal credit card billing reconciliation.
- Scheduled and arranged internal and external meetings and appointments. Coordinated special events, executive dinners; arranged for catering.
- Orchestrated conference calls, handled heavy volume of incoming and outgoing calls, screened callers, monitored voice mail.
- Interacted with high net worth clients in person, via email and telephone.
- Drafted and composed correspondence and frequently wrote on behalf of the President/CEO.
0-5 years of experience
Executive Personal Assistant to Managing Partners, CEO & COO
- Supported small business owners, managing partners CEO & COO
- Managed and scheduled complex calendar for business, non-profit, household, children
- Streamlined agendas and accomplished 340 items in 7 weeks
- Supported private family and children during off hours, nights & weekends
- Maintained purchases, returns, gifts, invitations, thank you cards, expenses
0-5 years of experience
Responsible for maintaining overall efficiency in executive-level administrative
operations.
- Executive level decisions in the absence of CEO regarding day to day operations, events and appearances.
- Performed purchases in support of both Executive and Company Operations.
- Maintained organizational calendars, ensuring all scheduled events occurred with zero
6-10 years of experience
Responsible for oversight of accounts payable, managing multiple calendars, travel/event planning,
answering a multiple phone line system, taking messages, and preparing correspondence.
- Coordinated photo shoots, interviews, bookings, club and party arrangements.
- Arranged travel reservations, maintained personal appearance schedules, as well as being
- Created outreach campaign using social networking
- Created an event page to social networking sites
0-5 years of experience
Oversaw my own support staff to assist with my business and charitable responsibilities, as well as, maintaining household staff in multiple residences worldwide.
- Co-coordinated several functions at founder’s loft from 10 to 250 people.
- Worked closely with in-house curator on art acquisitions from major auction houses, insurance, and shipping.
- Arranged all charitable and political giving on behalf of the Foundation.
- Maintained all necessary insurance policies for fine art and collectibles.
- Responsible for the day-to day operations of office fielding heavy phone traffic, extensive social and business scheduling, logging mail, and logging faxes, expense reports, household budgets.
- Coordinated private and commercial travel worldwide.
0-5 years of experience
Managed artist calendar; scheduling appointments, meetings, conference calls, social obligations, etc
- Coordinated domestic and international travel plans and itineraries; arranging flight bookings, car services, and accommodations
- Assisted with managing expenses, pay bills and prepare expense reports as needed
- Maintained all social media platforms (Twitter, Tumblr, Facebook, Instagram)
- Communicated with personal stylist and oversee wardrobe maintenance and closet organization
- Coordinated laundry, dry cleaning, and housekeeping service; packing and unpacking for frequent travel
- Handled all administrative functions; field heavy phone call volumes, e-mails, and postal mail correspondences, expense reporting
- Assisted with event and party planning for business, personal dinners, social gatherings, and philanthropy
0-5 years of experience
- Provided executive-level support to the Chief Executive Officer (CEO) with his business and personal affairs.
- Organized the CEO’s calendar, appointments and travel arrangements.
- Managed the CEO’s securities portfolio and prepared regulatory filings as needed. Acted as a liaison to stockbrokers, accountants and legal counsel.
- Managed capital purchases, directed vendor relations, and maintain equipment tracking records.
- Coordinated projects and events exercising ability to improvise, improve procedures and meet demanding deadlines.
- Managed the flow of information entering the CEO’s office, created an electronic filing system to store business and personal documents.
- Managed all aspects related to the CEO’s personal properties and vehicles.
0-5 years of experience
- Managed yearly calendar (both professional and personal)
- Organized daily schedule appointments, meetings, and travel arrangements
- Maintained office and personal business records (banking/credit card accounts, medical records, insurance)
- Communicated on behalf of COO via phone, email, and written correspondence with clients and national accounts
- Served as point person for general office management; ordering office supplies, maintaining upkeep of office machines, managing voice mail system, making bank deposits, maintaining postage machine, organizing client lunches, and company-wide office parties
- Organized, maintained, and assumed responsibility for executive office files, records and documents
- Answered and screened all phone calls and incoming mail and directed them accordingly
0-5 years of experience
- Provided high quality support for multiple international high profile residences
- Coordinated intricate travel arrangements, accommodations and engagements
- Successfully produced and executed events and logistical coordination, including site
- Assisted in management of family Property Management Business, while working
0-5 years of experience
- Handled all investor relations for the company by drafting letters and emails.
- Coordinated travel arrangements as well as organized, managed, and filed confidential documents
- Provided support for company’s finances and was responsible for accounts payable
- Managed employer’s household, setting appointments and overseeing all contractors and vendors
- Provided childcare to employer’s children and pet care for their dog
Administrative Cover Letter Examples
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Executive Personal Assistant
Last edited by: Gabriela Barcenas, CONTENT STRATEGIST -
Gabriela Barcenas
CONTENT STRATEGISTGabriela is a Certified Professional Resume Writer (CPRW) and career adviser. With 10 years of digital media experience and five years of resume writing expertise, her publication history includes fashion, education, travel, social justice, equitable design and career advice.
