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Assistant Bookkeeper Resume Samples
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0-5 years of experience
Managed daily financial transactions and kept highly attention to details. Assisted supervisor and CEO with huge volume of data for monthly and annually reports and statements. Provided technic help to auditors and coworkers.
- Created invoices, collected and deposited checks, credit card payments, Paypal, credited back overpayments, wire transfer, applied cash receipts to invoices and jobs
- Posted bills, 3 way- match before cutting checks for bills weekly and monthly，cut checks for expense
- Provided bank statements and accounting reports for monthly bank reconciliation, closing, or upon request from customers and vendors
- Researched and explored to provide solutions to supervisor, CEO, coworkers, and customers
- Kept track of company records and documents, (filing system, 3 years more than 30,000 invoices, job details)
- Collaborated with sales department and production department for special jobs from customer
- Answered calls for accounting issues from customers and vendors
0-5 years of experience
Prepared invoices and kept a log using Excel
- Assisted in managing accounts payable and receivable
- Printed and mailed invoices to bill clients at the end of the week
- Recorded all financial transactions on aa Excel spreadsheet
- Updated the weekly trial balance, profit-and-loss statement sheet
- Prepared deposit slips and made daily bank deposits
- Posted daily transactions at the end of the night
0-5 years of experience
- Processed Accounts Receivable applied payments and deposited all incoming cash and checks
- Maintained petty cash fund and conducted monthly bank reconciliations
- Reconciled vendor and customer statements
- Reviewed and maintained storage files for all vendors, customers, and employee personal information
- Entered invoices into QuickBooks for Accounts Payable to be processed
- Posted entries for payroll processing bi-weekly
- Performed administrative duties including filing, faxing, monitoring /ordering supplies, and scanning documents
0-5 years of experience
- QuickBooks for billing (A/P and A/R)
- Daily communication through Work Flow.
- Produced checks on a daily basis.
- Made check deposits.
- Entered/Update all new customers/vendors in QuickBooks.
- Developed all invoices for new and current referrals throughout each milestone.
- Submitted invoices through LPS invoice management and Iclear programs provided by Chase
0-5 years of experience
- Prepare and disburse payments to vendors
- Assist the bookkeeper in maintaining all financial transactions
- Process, prepare and record invoices and vendor bills
- Verify, ascertain and determine the correctness of financial data
- Assist and support inventory controller in preparing and maintaining inventory records
- Assist audit teams
- Work with confidential personnel materials
- Track, record and maintain expenditure records with details
0-5 years of experience
- Responsible for all data entry into an IBM PC, IBM PC/AT
- Processing AR/AP
- Handling payroll for 30 employees
- Processing payments to government tax agencies, and insurance agencies
- Processing finance reports
- Boat titles
- Updating billing lists
- Handling of petty cash
0-5 years of experience
- Responsible for Accounts Payable/Receivable
- Bank/credit card reconciliation’s
- Advanced in QuickBooks
Assistant Bookkeeper Duties and Responsibilities
Specific job duties for assistant bookkeepers vary based on their employer and the size and niche of the business. However, there are several core tasks common to all assistant bookkeepers, such as:
Manage Day-to-Day Payments The primary responsibility of assistant bookkeepers is to process accounts receivable and payable, which includes regularly creating invoices, making bank deposits, producing checks, and preparing wire transfers. They work with the bookkeeper to ensure that clients are billed properly and vendors receive correct payment.
Record Monetary Transactions Assistant bookkeepers track and monitor financial transactions, noting important details and integrating this information into the company’s records on a daily basis. This often involves meticulous data entry using accounting software.
Process the Payroll A major part of an assistant bookkeeper’s job is to help with end-to-end payroll processing, which covers employee timekeeping, payroll balancing and distribution, and overall checking for accuracy. Assistant bookkeepers may also prepare and file company tax forms, such as Form W-2 and Form 1099.
Create Financial Reports Assistant bookkeepers consolidate a company’s financial data and generate balance sheets, cash flow statements, profit and loss reports, and other summarizing documents. Analysis and forecasting may be part of the report, but the emphasis is on presenting a clear overview of previous transactions.
Perform Administrative Duties Much of an assistant bookkeeper’s time is spent organizing data and dealing with paperwork. Aside from filling out forms, assistant bookkeepers also take on administrative tasks such as photocopying or scanning documents, keeping the company’s filing system organized, and buying supplies.
Handle Bank Reconciliations Assistant bookkeepers perform bank reconciliations to check if a company’s financial records match up with the corresponding bank statement. They are responsible for ensuring the integrity of data and correcting discrepancies right away.
Assistant Bookkeeper Skills and Qualifications
Successful assistant bookkeepers combine a good understanding of finances with attention to detail and patience for processing a large amount of data. Employers typically hire applicants with a high school diploma at minimum and the following skills:
- Bookkeeping knowledge – they have a strong grasp of bookkeeping principles, capable of generating a company’s books both manually and through computerized methods
- Math skills – comfort with numbers is a core quality of successful assistant bookkeepers, who perform lengthy arithmetic calculations with ease and relentlessly double-check figures for accuracy
- Data entry – assistant bookkeepers efficiently input transaction information into spreadsheets or accounting software. Attention to detail is essential here, as is proficiency with technology
- Communication skills – assistant bookkeepers exhibit well-rounded communication skills, since the job involves creating reports from complex data, expressing their findings to others, and interacting with vendors and clients
- Multitasking – given the number of accounts that they handle, assistant bookkeepers must be excellent multitaskers who remain organized even when receiving data from various sources
Assistant Bookkeeper Education and Training
The minimum educational requirement for assistant bookkeepers is a high school diploma, although employers often require this to be supplemented with bookkeeping coursework or a certificate program, which takes one to two years. These programs typically cover job-relevant topics such as basic accounting, bank reconciliations, payroll processing, and financial reports. An associate or bachelor’s degree in accounting, finance, business, or other related fields gives aspiring assistant bookkeepers an edge. One to two years of experience in data entry, bookkeeping, or payroll is also a major advantage.
Assistant Bookkeeper Salary and Outlook
The average annual salary for assistant bookkeepers is $33,000 per year, with a range of $23,000 as the minimum to $47,000 for the highest paid, according to Glassdoor. Assistant bookkeepers earn slightly less than bookkeepers, who receive around $35,000 per year on average. In terms of job outlook, the Bureau of Labor Statistics projects that there will be little to no change in bookkeeping employment until 2026. As technology continues to develop, employers may increasingly automate bookkeeping.
Helpful Resources
There are several resources available on the web for exploring a career as an assistant bookkeeper, and we’ve come up with the following top-notch industry groups and books:
International Association of Bookkeepers – IAB offers extensive information about how to start and manage a bookkeeping career and how to turn it into a business, as well as about certifications and courses on bookkeeping. It claims to have over 10,000 members across 60 countries, with learning centers set up worldwide
Schaum’s Outline of Bookkeeping and Accounting – this guide is ideal for assistant bookkeepers who already have a solid grasp of the fundamentals and are looking for a summary reference book. Reviewers have described it as a good learning tool, since the content covers a wide sweep of bookkeeping principles supplemented with problem-solving exercises
National Association of Certified Public Bookkeepers – described as among the best in America for bookkeeping education, NACPB offers trainings, certifications, and licenses to aspiring bookkeepers. Learning material is presented in diverse formats, from practice tests to training videos
Financial Statements: A Step-by-Step Guide for Understanding and Creating Financial Reports – aside from writing financial reports regularly, assistant bookkeepers also have to present them in layman’s terms to clients or colleagues. This book explains concepts in concise language, detailing how the balance sheet, cash flow statement, and income statement express a company’s overall financial picture
American Institute of Professional Bookkeepers – this all-in-one website aims to “recognize bookkeeping as a profession and bookkeepers as professionals.” It contains self-study workbooks, useful links to tax and accounting resources, a roster of bookkeeping jobs, and regular tips and updates in exchange for membership
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Last edited by: Gabriela Barcenas, CPRW, Content Writer II -
Gabriela Barcenas
CPRW, Content Writer IIGabriela is a Certified Professional Resume Writer (CPRW) and career adviser. With 10 years of digital media experience and five years of resume writing expertise, her publication history includes fashion, education, travel, social justice, equitable design and career advice.
