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Real Estate Assistant Resume Samples
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0-5 years of experience
Coordinated executive administration and market campaigns in real estate development
- Direct liason with city planning officials, developers and consultants, established a streamline communication to increase efficiency of project completion.
- Worked directly within development departments from ground up resulting in deep understanding of project functions, increasing overall productivity
- Assisted in coordination and communication with architects, brokers, tenants, owners for acquisition or leasing purposes.
- Monitored and collected tenant payments, maintained vendor accounts and closing of escrow schedules
- Organized and researched prospective land purchasing opportunities and initiated contact with perspective tenants for new shopping centers.
0-5 years of experience
Administered marketing by creating and submitting print ads, flyers and open house materials, mass mailings, mass emailing and necessary follow up.
- Managed and scheduled showings and initiated necessary follow up on feedback
- Implemented and maintained follow up system for all incoming leads from internet, telephone, sign calls, sign rider and 800HomeInfoLine
- Managed errands by picking up or dropping off lockboxes, brochures, pick up or return listing keys, listing presentations & much more
- Listing and transaction coordinating as well as maintain and update listings on agent’s website, multiple listing service, Realtor.com and Zillow
- Designed and prepared agents with listing presentations for listing appointments with potential clients
- Prepared Listing Agreements, Purchase Agreements, Disclosures as well as obtained signatures by meeting with clients or via Docusign
- Managed and maintained agent’s database using Top Producer and Constant Contacts
0-5 years of experience
Managed receptionist area, including greeting visitors and responding to telephone and in-person requests for information
- Maintained the front desk and reception area in a neat and organized fashion
- Served as central point of contact for the company
- Coordinated and organized showings and managed follow up feedback
- Ensured the maintenance and accuracy of the client data base system
- Categorized leads according to client needs and timelines, property searches
- Inputted all listing information into MLS and marketing websites
- Provided comprehensive administrative support to managers and staff
0-5 years of experience
Prepared leases and additional paperwork for clients and communicated with multiple management companies
- Marketed listings through internal and external websites online
- Created online marketing campaigns and newsletters pertaining to listings
- Coordinated and attended open houses and showings and followed up with clients
- Communicated and negotiated offers from clients to owners and managing companies
0-5 years of experience
Provided all clientele contact via phone and assistance by providing leads, relaying messages, and following up on all issues in a timely manner.
- Answered multiple phone lines, provided mentor with all messages, replied to all emails and documented new leads in spreadsheet form.
- Arranged meetings and created weekly schedule, including all travel arrangements.
- Managed all filing procedures such as organization and file updates documenting conversation logs.
- Updated and added new listings to all advertising including: internet, newspaper, flyers and signs.
- Prepared escrow paperwork, disclosures, and records for all escrow files.
- Completed research projects in proposal form regarding advertising ideas, lead & business development.
- Trained in transaction coordination procedures as per [company name].
0-5 years of experience
Developed and maintained relationships with clients through networking, postcards and cold calling.
- Created and implemented marketing plans to drive sales.
- Maintained connections with clients to encourage business and referrals and client satisfaction
- Performed comparative market analysis on bank owned properties, completed 10-15 broker pricing opinions on a daily basis
0-5 years of experience
Real Estate Assistant for a small mortgage company with a strong track record delivering stellar customer service.
- Assisted clients with property sales and development.
- Prepared legal documents including listings and sales contracts.
- Provided economic and market advice to prospective clients.
- Liaised with clients and lenders during contract negotiations encouraging returning business.
- Ensuring terms and conditions of agreements are met.
- Coordinated property closings and document signing.
- Analyzed market trends to determine competitive market prices.
- Increased sales revenue for the 2009-10 financial year.
- Part of managing team for various estates, which sold 50% more than estimated market value.
0-5 years of experience
Produce marketing materials and advertisements, significantly boosting sales
- Committed to resolving client concerns while maintaining solid policy enforcement and high standards of property maintenance.
- Monitored and maintained deposit payments and closing of escrow schedule.
- Coordinated property sales and oversaw the signing of official documents and expenditure of funding
- Organized and tracked prospective land purchasing opportunities
- As direct liaison with city planning officials, developers, and consultants, established a streamlined line of communication to increase efficiency of project completion.
0-5 years of experience
- Maintained and processed all forms related to home sales.
- Scheduled showing times for homes that buyers wanted to view.
- Demonstrated the ability to interact with customers from diverse cultures and backgrounds.
- Successfully recruited several new clients due to my excellent ability to find buyers their dream home.
0-5 years of experience
Daily attended customer phone calls and answered in person to any inquiries
- Formulated into organizing paperwork and filing documents
- Gathered all company financial information and inputted into company software
- Scheduled appointments with clients and set up open house to show houses for sale
- Completed forms corresponding to real estate and engaged in computer usage
6-10 years of experience
Maintained records concerned with rental, sale, and management of real estate.
- Produced checks in payment of bills due, kept record of disbursements, and examined cancelled returned checks for endorsement.
- Submitted photographs and descriptions of property to newspaper for presentation and publication
- Maintained and balanced bank accounts for sales transactions and operating expenses.
- Composed and prepared routine correspondence, rental notices, letters, and material for advertisement.
6-10 years of experience
Assisted customers and real estate agents with various real estate inquiries.
- Managed REO properties from cradle to grave, e.g., created files, obtained tax cards, tax bills, deeds, etc., entered new listings in the MLS, prepared contract packages and uploaded to specific REO client.
- Researched property title by using the specific registry of deeds by reviewing deeds, plans, etc.
- Corresponded and spoke with REO clients, closing companies, and attorneys.
- Negotiated contracts with agents and clients.
- Handled closings as needed, such as, commission statements, ordered final utilities, closed the listing out of the MLS.
- Assisted in reimbursement of invoices by submitting to the appropriate clients.
10+ years of experience
Assist attorneys with typing of letters, invoices, pleadings, motion and briefs
- Prepared and maintained client files on daily basis
- Answered phone system, logged and relayed messages on a timely manner
- Greeted clients and visitors
- Served as an Interpreter for Polish clients
- Preparation of Real Estate files and closing documents
- Scheduled closing dates with seller/buyer, attorneys, lenders and title companies
0-5 years of experience
Hosting and /or distributing literature at an open house
- Provided clerical support to agent during the sales process
- Maintained schedule and event calendar
- Performed marketing tasks
- Facilitated and Managed business expenses
- Administered incoming and outbound calls; reply to general questions with accurate information
0-5 years of experience
Managed real estate office, created and maintained electronic and paper files, answered phone calls.
- Prepared BPO’s, CMA’s and entered new listings in MLS
- Created flyers for new listings, posted signs, took pictures etc.
- Assisted agent in showings, prepared contracts, scheduled and attended closings
0-5 years of experience
Evaluated Market Values of properties
- Photographed and staged properties for the purpose of advertising.
- Assisted in the management of commercial properties.
- Performed marketing and advertising for properties
- Solicited new business
0-5 years of experience
Assisted an Independent Realtor in all of the aspects of Real Estate.
- Set home inspection appointments and assisted agents in communications and client relationship management duties.
- Communications liaison between sellers, buyers, title companies, mortgage brokers, property appraisers, building inspectors and home owner associations.
- Managed and monitored the transaction process through interfacing with Real Estate professionals, clients, titles companies, escrow companies, mortgage brokers and property management.
- Coordinated files and all transactions.
- Managed all existing database.
- Organized Realtors schedule.
- Ensured contact and follow up with existing and potential clients.
0-5 years of experience
Arranged travel arrangements and meetings for Directors.
- Accountable for screening calls and managing correspondence.
- Completed expense reports for management.
- Researched and created reports.
- Typed, proofread and/or drafted general correspondence and memos.
- Responsibilities included all clerical needs of Directors.
- Prepared monthly reports.
0-5 years of experience
Researched commercial real properties on Google Earth, zoning, GIS maps, zoning ordinances, tax assessors, flood zone records
- Located appraisers for out of state appraisals for [company name] and its entities
- Coordinated with outside counsel to create corporate name change affidavits into [company name] for various regional entities including obtaining vesting deeds, formation and merger documents and legal descriptions
- Calendared critical due diligence dates
- Prepared corporate resolutions for conveyances and acquisitions
- Coordinated and communicated with paralegals, associate general counsel and leasing administrator at the Airgas, Inc. headquarters in Radnor, Pennsylvania
0-5 years of experience
- Assisted top agent in Grayson County in handling day to day real estate responsibilities, contract to close and client relations.
- Helped develop systems for tracking leads, keeping up with current contracts and assuring all bases were covered in handling new listings.
- Developed an extensive understanding of real estate processes, laws and practices.
- Further enhanced customer service skills by dealing with prospective, current & past clients.
- Obtained Texas Real Estate license.
- Handled showings, open houses, calls and all other client services.
- Wrote three contacts in first month of obtaining license.
6-10 years of experience
Provided timely, courteous and knowledgeable responses to information requests; screened and transferred calls; and prepared correspondence
- Responsible for preparing quarterly income and expense reports for Partners
- Greeted clients/guests
- General administrative duties including but not limited to filing, faxing and incoming/outgoing mail distribution
- Entrusted to receive and log all payments from tenants
- Researched and collected past due accounts
- Maintained and updated lease files for all tenants
- Order office supplies
- Responsible for keeping tenant’s account and contact information current in Yardi System
0-5 years of experience
- Helped uphold a high level of organization, provided comparable market analysis to clients, and met with clients to show them homes.
- Gained a strong understanding of the real estate market in order to perform my job
- Scheduled appointments with clients and inspectors and followed up on all related details.
0-5 years of experience
Developed Office, Retail, and Industrial listings in the San Fernando Valley
- Created databases of important properties in Podio and CoStar
- Canvassed key neighborhoods, retail sites, and office parks with my contact info
- Provided competent tenant representation
- Collaborated with landlords and development companies to build out office and retail spaces
6-10 years of experience
- Coordinated open house events to assist potential customers on home’s amenities.
- Inspected, verified, and reported in writing the status of various properties.
- Data entry and clerical duties.
6-10 years of experience
Attend to all customer needs, questions, and/or concerns
- Communicate, interact, engage in helping customers, and scheduled appointments
- Filing, field work, checking houses, putting sigs out, and answering phone calls/making phone calls
- Communicated with buyers/sellers
- Maintain a clean, organized, presentable environment and a safe environment for everyone
0-5 years of experience
First point of contact for interested potential clients
- Helped organize search profile for client ie: bedrooms, bathrooms etc.
- Communicated with client at least one a week to check on their needs and make sure they understood how to use website
- Made customer service calls to potential clients to further assist with home search and website use
- Directed clients to correct agent for further assistance
- Followed up with emails and calls for every client after two weeks or more of no activity on website
0-5 years of experience
Supports real estate brokers in day-to-day operations of real estate rehabbing business
- Maintains client database in Top Producer
- Responsible for establishing the before and after computerized photo files of properties
- Placed orders of materials to use on properties
- Responsible for communicating with contractors to coordinate installations
- Visited properties to analyze progress of remodels
- Coordinating the staging of properties that are completed
0-5 years of experience
Maintain and track all files for listed properties from the signing of a Listing Agreement to the property closing.
- Ensure all tasks involved in a Real Estate Contract are legally adhered to and followed on a scheduled basis. i.e., the signing of legal documents, termite and property inspections, title research, etc.
- Draft advertisements for properties in a variety of advertising mediums such as local newspapers, real estate magazines and the internet.
- Answer all incoming phone inquiries regarding listed properties and potential clients.
- Schedule, advertise and coordinate Broker’s Open House and Open House events for listed properties.
- Schedule the installation and removal of “For Sale” signs and lock boxes.
0-5 years of experience
Placed calls for the Calling Team including Client Services and Buyer Lead Calling
- Performed all Listing Management tasks including updating the data base, posting to websites, creating videos and entering information in the MLS.
- Handled Transaction Coordination for realtors by staying on top of deadlines throughout the closing process. This included reviewing and filing documents, speaking with all closing parties when needed, scheduling inspections, surveys and meetings and making sure everything was ready for closing.
- Posted listings, ads and videos using Top Producer, MLS, Realtor.com, Postlets, Craigslist, Backpage.com, Trulia, Zillow, Facebook, Active Rain, ProAgentSolutions, Point2Agent, Hootsuite, ShowingSuite, Animoto, YouTube, Dropbox, MyVisualListings, Zoocasa and various Realtor Websites.
- Created Listing and Closing Plans, Systems Documents, Email Templates, Call Summaries and Reports using Microsoft Word.
- Recorded tasks and kept records using Microsoft Excel.
0-5 years of experience
Updated market reports through TOP PRODUCER for listings
- Sent market reports to sellers with CMA’s
- Scheduled listing appointments and sent prep packages to prospective sellers
- Researched and gathered information from tax records for listings
- Updated lockbox daily to obtain showings from each listing
- Made feedback calls to agents from all showings of each listing
- Kept track of buyer leads given to all buyer agents
- Assisted with purchase agreements and closings for listings
6-10 years of experience
- Managed attorney’s schedule by updating and coordinating all calendar events including real estate closings, travel, meetings, and personal appointments
- Prepared all seller documents for real estate closings
- Processed all new real estate orders including ordering buyer searches, updating database records, contacting sellers and/or their agents, and ordering payoffs
- Prepared all purchase agreements
- Communicated directly with all outside clientele and vendors including sellers, banks, real estate agents, and attorneys’ offices
- Managed front desk duties
- Administered all HUD duties including running weekly report to audit delinquent HUD closings, processing approximately 100 new HUD orders per month, and coordinating on average 15HUD closings per week
- Assisted in will preparation
0-5 years of experience
Developed and executed agents marketing using the Buffini System. Maintained marketing calendar. I also planned and implemented client appreciation events, sent “Just Sold & Just Listed” post cards. Posted open houses on Craigslist and Facebook
- Managed contact database.
- Managed escrow transactions and uploaded all forms to the Zip forms plus.
- Answered all incoming calls and emails.
- Prepared listing packets
- Uploaded all information on MLS, including photos & open houses
- Work with clients using Docusign
0-5 years of experience
- Prepared leases
- Guided and communicated with clients
- Organized appointments and paperwork
- Marketed properties
- Invoiced
0-5 years of experience
Assisted real estate agents in marketing by creating leads tracking with Excel, presentations with
PowerPoint, hosting open houses, implementing mass mailings and necessary follow up
- Facilitated contracts between buyers and sellers efficiently
- Established relations with title company representatives to facilitate well-organized closings
- Worked with other real estate professionals to facilitate negotiations between buyers and sellers
- Represented clients with a high level of professionalism offering the best customer service in the industry
0-5 years of experience
Front Desk Assistant effectively handled all incoming calls or voice mail and provided information to clients.
- Typed correspondence all incoming phones calls and provided information to clients.
- Provide general administrative and clerical support including mailing, scanning, faxing and copying to management.
- Skills/Qualifications: Reporting Skills, Microsoft Office Skills, Organization, and Verbal Communication.
- Provided great customer service
- Taking pictures of houses
0-5 years of experience
Entered listings, pictures and all attachments to the MLS.
- Arranged home showings for the Seller.
- Follow-up with feedback from Buyers Agent to the Seller.
- Assembled listing and contract packages.
- Heavy telephone, email correspondence & advertising.
- Compiled the Virtual Tours for all the listings.
0-5 years of experience
Prepared tenant payments for deposit in trust account.
- Verified accuracy of preprinted forms, paperwork, and payment amounts.
- Learned implementation of property management programs, such as Appfolio.
- Developed an understanding of basic requirements and dynamics for an effective office.
- Procured clients satisfaction through direct and consistent communication.
0-5 years of experience
Develop and send out 800+ flyers to agents and market.
- Photograph and measure interior and exterior of homes for ads, market, realtors, fliers, and research information.
- Research market activity for comparative market analysis
- Provide realtors with current mortgage loan information pay off amounts and loan interest rates
- Consult seniors and explain the difference and benefits of several different health care packages then complete and submit applications for clients.
- Market and present solutions to seniors regarding their Medicare Advantage Plans, supplements, drug coverage, life, cancer, dental, and final expense insurances.
- Drive 5+ preset appointments daily throughout the KC metro area
0-5 years of experience
Answered phone with a friendly attitude and show a caring attitude to everyone who comes in contact with our company.
- Responsible for escrows, construction projects, franchise and licensing fees.
- Kept track of production, billing and shipping dates for advertising materials such as flyer’s and brochures.
- Located vendors to produce and distribute marketing materials and request prices from them, assuring the best quality products for the best prices.
- Kept Agent updated with all communication with clients to maintain continuity of communication between client, assistant and agent.
- Entered all listings in MLS with-in 24 hours of signed listing agreement.
- Ran errands, such as putting up and taking down “For Sale” signs, picking up and dropping off contracts, and adding and removing lock-boxes.
6-10 years of experience
Answer and direct telephone calls, review and respond to office e-mail, and coordinate all property showings.
- Maintain all property files.
- Create and coordinate production of office advertising.
- Generate billing statements and record payment for office advertising using MS Excel program.
- Create, fax, and collect payment for office commission billing.
- Edit and maintain property information on Multiple Listing Service and company websites.
6-10 years of experience
Manage each listing by instituting timelines of important dates such as deadlines for loan and inspection contingency removal.
- Assist broker with auditing all active, pending, and sold properties to insure they are compliant with state law and the D.R.E. guidelines.
- Contact, submit, and negotiate market value; create offers and counteroffers for short sale listings.
- Review and complete all necessary disclosures required by the government and state law along with California Association of Realtors.
- Supervise 20 loss mitigation associates including scheduling, training, overseeing job performance and conducting job performance reviews.
- Create qualifying financial packages based on client’s income and expenses, submitting home mortgage assistance packages to lender.
- Key contributor to standard operating procedures used in the Loan Processing department.
- Co-assisted the start-up of a new department to ensure that clients could go through a seamless transition from trail modifications to permanent modified home mortgages.
- Retained over $500,000 in customer accounts by creating a customer contact system for the firm.
0-5 years of experience
Obtaining information pursuant to written instructions from the responsible person from public records, a multiple listing service or listing exchange.
- Creating content for flyers, brochures, listing presentations and other materials for the approval of the responsible person, as well as placement for promotional materials.
- Checking phone messages and emails regarding properties, and disseminating this information in a timely manner to the appropriate party.
- Building brand via marketing (Facebook, LinkedIn).
- Organizing files and paperwork for listings.
- Performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings and property showings.
0-5 years of experience
Answer phones, greet all guests and provide information.
- Check and respond to voicemail.
- Data entry, word processing and customer service.
- Assist with showing properties to prospects and follow up on daily traffic.
- Complete tenant’s application and request information as necessary.
- Request Title, Mortgage, Survey and other relevant documents.
0-5 years of experience
- Filed and filled out important paperwork for agents
- Created brochures to be handed out to clients about different houses
- Updated social media pages with information about the company
- Designed different marketing tools for print and web
0-5 years of experience
Work closely with customers to buy and sell high-end real estate within Metro Detroit.
- Interact with customers on a daily basis through email phone and in-person meetings.
- Efficiently schedule all client appointments.
- Highly proficient in real estate software, Realcomp Online.
- Handle all documents with confidentiality and precise attention to detail.
6-10 years of experience
Assist Real Estate agents with property profiles, listing packages, and mailers.
- Help with marketing and strategize outside the box for new business.
- Meet with clients to pick up signed documents.
- Meet with real estate agent once a week to go over productive agenda
- Assist agent with all other needs such as billing, flyers, appointment setting, etc
0-5 years of experience
Assist in all real estate admin needs: invoices, filing, organizing & maintaining office, answering phones & emails, etc.
- Input & research through company database system MLS (Limo), Streeteasy, OLR, & Xpressdocs
- Prepare needed items for exclusive listings including necessary paperwork, pictures, floorplans, descriptions, etc.
- Show and visit apartments, meet w/appraisers, contractors etc. throughout Manhattan, Brooklyn, and Queens
- Help prepare, edit, and process documents and board packages for clients
- Support agent w/schedules, vendor correspondence, market research, open houses and appraisals
- Assist in producing all advertising materials, including designing and editing flyers and promotional materials
- Work closely w/veteran agent – learning about negotiations, loans, leasing, and the selling and buying process
0-5 years of experience
Scheduled, coordinated, and assisted with all open houses and individual home showings.
- Responsible for uploading and updating all listing advertisement on post-lets and craiglist.
- Utilized Zip-forms to produce Purchase and Listing Agreements.
- Responsible for ordering Termite, Title, Escrow and Home Inspection Reports.
- Managed all office Operations of tax receipt filing, record keeping and document preparation.
0-5 years of experience
Gather and receive information on subpoenas, write all subpoena letters, and contact outside attorneys for collection of fees.
- Audit all invoices before processing and ensure invoices are paid on time.
- Process garnishment documentation and ensure the correct entity has been served.
- Manage physical and e-filing systems for the legal and real estate department.
- Retain court calendars for reference.
- Prepare legal rules, letters, and release forms for company Sweepstakes winners.
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Real Estate Assistant
Last edited by: Gabriela Barcenas, CONTENT STRATEGIST -
Gabriela Barcenas
CONTENT STRATEGISTGabriela is a Certified Professional Resume Writer (CPRW) and career adviser. With 10 years of digital media experience and five years of resume writing expertise, her publication history includes fashion, education, travel, social justice, equitable design and career advice.
