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School Administrative Assistant Resume Samples
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0-5 years of experience
- Maintained documentation to support school accreditation, licensure and quality assurance
- Assisted with the comprehensive outcomes management system procedure and reports by entering, organizing and maintaining data
- Supported the budget process through preparation of purchase requisitions, placing orders and budget tracking
- Managed the applicant referral process and waiting list
- Provided direct support for the Director of School Operations, such as correspondence, scheduling, ordering and clerical duties
6-10 years of experience
- Awarded Parent/Teacher Association Excellence Award; for outstanding support and dedication to the students of Satellite West Middle School
- Established, organized, and maintained files, records and reports
- Created memos, reports, spreadsheets, exhibits for presentations and applied basic administrative skills to perform standardized duties
- Intermediate ATS, Microsoft Office Word, Excel, PowerPoint, etc. skills; Effective organizational, interpersonal, and communication skills required to help resolve routine problems, answer general questions, and know when to escalate more issues that are complex
- Accepted, screened, and routed telephone calls. Resolved routine and non-routine administrative problems
- Served on a team that created short-and long term schools’ objectives in accordance with principal’s goals (student’s attendance, home visits, and students’ immunizations)
- Organized and arranged meeting, workshops, travel for students
0-5 years of experience
Assisted Director, faculty and staff in all administrative areas
- Handled environment with constant interruptions, while maintaining good judgment regarding priority tasks, safety issues and overall support
- Multitasked and greeted visitors, maintained a welcomed, respected and pleasant community
- Maintained office environment and still collect precise information regarding dismissal
- Walked throughout the Lower School as well as the entire school property to meet with others, delivered messages, obtained supplies, handled mail etc.
- Applied common sense understanding to carry out instructions furnished in written or oral form. Ascertained which people need immediate assistance and act accordingly
- Used office equipment and have a willingness to learn new programs/functions as they become available
- Performed other duties as required to maintain the school program, support director, teachers and provide services for students
- Reconciled and maintained budget over $1,000,000, as well as implementing policies and procedures necessary to achieve positive relations with the Business and Development Departments
0-5 years of experience
Performed general office duties and administrative tasks
- Assisted staff, current and potential students with any questions or problems
- Provided telephone support
- Maintained all attendance records
0-5 years of experience
Organized and facilitated a variety of educational and social activities.
- Purchased goods and equipment at the beginning and end of the school year.
- Prepared school memos, letters and other documents for faculty, parents and students.
- Provided secretarial support to principal and other faculty members.
10+ years of experience
Organize and collect fees for field trips, fundraisers and miscellaneous student activities
- Maintain accurate receivable and payable accounts for Discovery Club, Childcare and Preschool Programs
- Coordinate busy phones, greet incoming visitors and attend to student and teacher requests in an organized and professional manner
- Assist in the creation and distribution of all school correspondence
- Facilitate the acquisition and distribution of all school and office supplies
- Maintain and update student database on Access program
- Create and maintain student courses, attendance, and contact information on Cornerstone program
- Maintain student school tuition records and assist in the financial aid process
0-5 years of experience
Immediate Assistant to the School Principal.
- Responsible for all purchases for the school site.
- Preformed month end reconciliations for purchasing.
- Responsible for completing payroll for approximately 70 employees as well as locating substitutes.
- General office duties-filing, answering phones, photocopying, etc.
- Assisting staff, and administrators in daily tasks
- Proficient in Microsoft Office XP, and various other computer programs
- Typing speed 65 wpm, Transcription 65 wpm, proficient in 10-key as well
0-5 years of experience
- Assisted with Student Discipline
- Performed administrative duties as assigned
- Other duties as assigned by the Administration and Superintendent
0-5 years of experience
Distribute incoming correspondence; make sure everything is ready for the next day.
- Respect confidentiality in discussing student’s, customer, staff volunteers, and organization matters.
- File and retrieve corporate documents, records, and reports.
- Prepare response to correspondence containing routing inquires.
- Answer the phone, get messages, and order the paper work for the teachers.
- Perform general office duties such as ordering supplies, maintaining records management systems, answer the telephone, filling, and performing general bookkeeping work.
0-5 years of experience
Manage the daily operations of the school office; which includes working with students, parents, staff, and visitors
- Manage and oversee the school’s budget by utilizing control sheets; including maintaining the Student Body and Imprest accounts for compliance
- Record management of official student records to meet district compliance
- Create attendance, classification and statistical reports and memos
- Manage the enrollment and check-out of students
- Process payroll for a staff of 65 employees
- Assist the Principal and Assistant Principal with administrative and disciplinary decisions
- Utilize SAP, BTS, IFS, ESIS, ISIS, Welligent, MS Word, Outlook, Excel and PowerPoint
- Perform other administrative functions; make flyers, copies, and answer phone calls
- Manage Purchase Orders and inventory supplies
0-5 years of experience
Responsible for budget review and reconciliation for [company name]
- Attendance for Court schools including monitoring waitlists and enrolling students in school
- Preparing student transcripts
- Purchasing for all Court and Community Schools and maintaining budgets
- Responsible for Payroll and arrangement for substitutes or other replacement personnel
- Liaison between schools, probation, students, and parents
- Responsible for Workman’s comp claims and reporting
- Schedule and arrange interviews, appointments, conferences and other events
0-5 years of experience
Read and analyzed incoming memos, submissions, and reports to determine their significance and planed there distribution.
- Filed and retrieve corporate documents, records, and reports.
- Opened, sorted, and distributed incoming correspondence, including faxes and emails.
- Met with individuals, special interest groups and others on behalf of executives, committees and boards of directors.
0-5 years of experience
Plan, establish, and supervised the implementation of clerical procedures in a school office to insure timely preparation and submission of reports, records, studies, letters, and other materials.
- Supervised clerical work related to such matters as enrollment, attendance, curriculum, personnel, organization, budgeting, accidents, student grades, special programs, time reporting, and requisitions and purchase orders for supplies and equipment.
- Performed secretarial duties for a principal by arranging appointments, maintaining an appointment calendar, receiving visitors, screening telephone calls and mail, and composing communications from general instructions or rough notes.
- Utilize and supervise the use of application software such as People Soft and ADPT to conduct school business including payroll, procurement, financial reports, attendance, personnel matters, and secretarial duties.
- Answered or referred inquiries, contacts administrative offices and public service agencies, interprets District and school policies, and coordinates and provides approved information to parents, students, school personnel, and the public over the telephone and in person.
- Orients new and substitute teachers, parent groups, volunteers, and aides in school and office administrative policies and procedures and issues materials, such as daily bulletins, programs, and keys.
- Organize and maintain files, records and guides.
- Performed miscellaneous clerical work, such as filing, typing, relaying messages, operating office machines, and opening and routing mail.
- May maintain a standardized bookkeeping system for financial transactions, receive and disburse funds, and compile reports.
- May prepare and proofread class schedules and other materials and supervise their mailing and distribution.
0-5 years of experience
Assists the school staff with administrative duties and lesson preparation. Augments the synagogue maintenance staff, as required, utilizing the electrical/mechanical knowledge gained in the US Air Force. Frequently substitute teaches pre-K through second grade classes using training skills obtained as a Non-Commissioned Officer in the military.
- Substitute teaches pre-K, Kindergarten, First, and Second grades
- Responsible for over 100 items of school gym equipment and office equipment
- Administers the synagogue and school recycling program
0-5 years of experience
- Provide executive-level administrative and secretarial support to the School Principal and support staff.
- Manage and maintains the Principal’s schedule.
- Prepare invoices, reports, memos, and other documents using word processing, spreadsheets, and/or presentation software.
- Read and analyze incoming memos, submissions, and reports.
- Open, sort, and distribute incoming correspondence, including faxes and emails.
- Perform general office duties, prepare agendas, and make travel arrangements
- Perform general accounting; including managing school’s budget, purchasing, and processing payroll.
- Maintains student assessment and attendance data.
- Communicate with teachers to resolve questions, concerns, and/or data.
0-5 years of experience
Administrative Assistant to 3 principals
- Correspondence for all principals
- Maintain High School Calendar
- Answer switchboard, direct calls, assist all campus visitors
- Planning committee for Graduation, Robing Ceremony, Emerald Awards
- Maintain Campus Crate
- Assist with Report Cards and Transcripts
- Assist with Registration/Withdrawal of students
- Maintain student CUM folders
- Process record requests
School Administrative Assistant Duties and Responsibilities
School administrative assistants must perform various tasks in order to fulfill all the demands of this occupation. We have examined several job listings and found the following to be among those responsibilities most commonly indicated for school administrative assistants:
Respond to All Written Correspondence School administrative assistants typically handle all phone calls coming into a school. They converse with school officials, parents, and teachers, handle complaints, and address issues pertaining to students and school policies. They also answer emails from administrators, parents, and vendors.
Support Teachers and School Administrators From generating letters to making copies, school administrative assistants provide daily support to school personnel. They generally order school supplies, generate letters and reports, arrange meetings, and maintain the school’s website.
Maintain Students Files School administrative assistants often record student absences and maintain records of tardiness and early dismissals. They generate reports regarding school attendance policies and individual student attendance records.
Greet and Assist School Visitors Quite often, school administrative assistants are the first school personnel seen by visitors. They typically provide assistance by answering questions, contacting requested personnel, and explaining school procedures regarding signing out students or making deliveries.
School Administrative Assistant Skills
Written and verbal communication skills top the list for those seeking to work as school administrative assistants. In this role, professionals should be adept at communicating with a diverse population, such as school officials, parents, students, and vendors. Strong organizational and interpersonal skills are also vital. School administrative assistants should be detail-oriented multitaskers who possess strong time-management and problem-solving skills. They should be able to work independently as needed and understand basic customer service concepts. In addition to these abilities, it is important for school administrative assistants to demonstrate the following:
- Maintain student attendance and other records
- Answer phone calls and emails from parents and school administrators
- Assist visitors on school campuses
- Prepare school reports, letters, and other documents
School Administrative Assistant Salary
The most recent information supplied by the BLS shows that the annual median salary for school administrative assistants is $34,820. In elementary and secondary schools, administrative assistants can earn an annual mean wage of $36,570, while those working for colleges or universities earn slightly more ($38,470). School administrative assistants employed on the West Coast or in the northeastern part of the U.S. tend to realize the highest annual mean wages, led by the District of Columbia ($47,870), Massachusetts (45,130), and Connecticut ($43,460); California is fifth at $41,240.
School Administrative Assistant Resources
Get more information about this career by reviewing the links provided below. Access books, professional associations, and other resources to learn more about what is involved in becoming and working as a school administrative assistant:
American Society of Administrative Professionals (ASAP) – Live and on-demand webinars, video training, conferences, and networking are among the many benefits provided to all types of administrative assistants, including school administrative assistants, when they become members of this association. Membership is free.
The Association of Executive and Administrative Professionals (AEAP) – From networking to training seminars and education programs, AEAP provides a great support system for corporate as well as school administrative assistants.
Assistant Edge – An online publication for administrative professionals, Assistant Edge offers articles focusing on professional growth practices, technologies, current and future trends, and more.
Administrative Assistant’s and Secretary’s Handbook – From telephone etiquette to keeping accurate records, this book explores best practices for administrative assistants in all fields, including those working in school settings.
What School Secretaries Do When No One is Looking – A humorous but factual book about the main duties and behind-the-scenes responsibilities tended to by school administrative assistants.
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School Administrative Assistant
Last edited by: Gabriela Barcenas, CONTENT STRATEGIST -
Gabriela Barcenas
CONTENT STRATEGISTGabriela is a Certified Professional Resume Writer (CPRW) and career adviser. With 10 years of digital media experience and five years of resume writing expertise, her publication history includes fashion, education, travel, social justice, equitable design and career advice.
