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Business Administrative Assistant Resume Samples
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0-5 years of experience
Administrative duties, Reception-Answer phones Receive and open mail
- Customer service- look up client information, provide customers with answers pertaining to their case or particular issue.
- Managed and administered payroll for 10 employees; maintained time sheets, calculated accumulated vacation and sick leave hours, printed and distribute checks for employees.
- Prepared, transcribed and typed memos, letters and correspondence, for management and owner.
- Typed and maintained daily descriptions (or work logs) of tasks completed by employees using Microsoft Word and Excel
- Distributed bills clients, printed checks employees, and file accordingly.
- Handled and safeguarded sensitive information for pending lawsuits.
- Updated company website information on current market information relating to the dairy industry and customer interests
0-5 years of experience
Provided support to clients by planning and confirming air and land transportation arrangements.
- Maintained consistent lines of electronic, telephone, mail, memorandum and direct communication between guest and conference staff
- Handled phones, faxing, copying, and filing, office supply maintenance, shipping and receiving packages within the office environment.
- Prepared, checked and distributed completed event order packets.
0-5 years of experience
Developed data base to keep track 200-500 charitable organizations and their donations.
- Entered data into data base from charitable organizations accurately.
- Revised data base as needed for proficiency and effectiveness.
- Assisted community relations manager with various assignments.
- Worked at a fast consistent pace to meet deadlines.
0-5 years of experience
Assist students who live in Dormitory with any problems such as lock outs and key activations
- Provide assistance to Parents and students after business hours
- Performed general administrative duties
- Budgeted and allocated money used for residence hall/floor events
0-5 years of experience
- Supported business operations of managing a large architectural firm to include managing projects, providing support to financial operations, and other business functions
- Supervised a large-scale storage facility of architectural documents and drawings by designing and organizing the space and providing a thorough and easy referencing system
- Constructed architectural models for clients and architects based upon design drawings, plans and conceptual renderings
- Conducted walk through of construction sites and developed punch lists for closeout
0-5 years of experience
Managed PayPer Click (PPC) campaigns $3000 budget per month across Google Adwords.
- Oversaw expenses for online marketing expenses.
- Installed and set up printers, computer and scanners.
- Developed a database in Microsoft Access to store customer information.
- Managed and queried databases.
- Setting up a new network and connecting it to the existing network.
0-5 years of experience
- developed purchase base, compete forms and contracts to send to dealer
- completed monthly reports and publish to Upfront
- updated forms and marketing material for the field representatives
- created PowerPoint presentation for the field representatives to use with dealers
0-5 years of experience
- Communicated with clients through e-mail, phone, & or by US mail.
- Assisted in managing Corporate accounts & funding.
- Resolved customer disputes.
- Arranged & organized administrative meetings.
0-5 years of experience
Worked with data collection projects
- Managed inventory levels and purchasing of office supplies and furniture
- Calling Card Administrator for entire firm of over 500 attorneys
- Searched titles and organized files
- Assisted in preparation and organization of closings
- Filed documents with State Corporation Commission and multiple Courts
- Traveled to out-of-town closings
0-5 years of experience
- Demonstrated capacity to quickly become skilled in organizational processes, workflows, policies and procedures of the company
- Repeatedly met short term deadlines with accuracy, perform data entry, scanned documents, indexed voter registration documents and prepared written correspondence and Excel spreadsheets with a high degree of accuracy.
- Communicated effectively verbally and active listening skills to consumer questions and concerns
- Assisted absentee team researched of a voter’s status for ballot count/no count determinations. Performed classification of questioned and absentee ballots.
0-5 years of experience
Worked with the GMC to contribute to the cultural and economic base of the Milwaukee Metropolitan area.
- Regular interaction with business partners involving strategic planning and projects
- Ensured smooth operations of communications/marketing support
- Helped to coordinate the Strategic Action Session with the Milwaukee Public School Board to link and leverage K-12 education
- Conduct informational newsletter to GMC participants, Wisconsin Scholars, and other agencies
0-5 years of experience
- Answered phone in a high volume organization, directing calls to various brokers
- Made outbound calls to possible business leads requesting and setting appointments
- Updated and created Word and Excel documents
0-5 years of experience
- Prepared documents to be submitted to different offices around the facility
- Received calls at establishment, determined and directed callers to destination
- Typed memos according to the information that was giving in the meetings
0-5 years of experience
Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software.
- Answer phone calls and direct calls to appropriate parties or take messages.
- Customized Act 2000 data base for client base
- Maintained direct communication with Bank President on weekly bases
- Established firm Client/Customer relationships
- Process and handle internal paperwork and monitor inventories
- Track 30 day overdue or in default accounts, as well as located & notified customers of delinquent accounts via phone/letters
- Daily administrative duties and direct communication with President.
0-5 years of experience
Managed to maintained Director, Professors and students schedules
- Read and analyzed memos, submissions, and reports to determine their significance and distribution plan.
- Operated fax machines, videoconferencing and phone systems, and other office equipment
- Maintained paper and electronic filing systems for records and messages
0-5 years of experience
Submit 50 to 80 claims weekly to insurance companies after services provided, bill and check the status of claims, resolve unpaid claims and reduce up to $10,000 of company losses monthly.
- Manage more than 50 in-bound/out-bound phone calls daily, communicating effectively with customers, vendors, and employees to address their needs.
- Complete administrative tasks including data entry with high accuracy and speed, filing documents, organizing and preparing office supplies and professional equipment to ensure smooth daily operation.
- Evaluate and screen more than 20 candidates’ resumes. Provide orientation and training to help new office employees adapt.
0-5 years of experience
Performed general clerical duties: bookkeeping, monthly account reconciliation, filing, and etc.
- Sorts, checks post records or lists, allocates materials by alphabetical numerical filling systems, operates common office machines, posts/maintain records, receives/screens on occasion, distributes books, supplies, and mail, answer telephone, referring calls or answering inquires, run errands.
- Responsible for ensuring the annual physical inventory is properly performed, inventory records reflect actual quantities on hand, inventory valuation methods are appropriate, and adjustments are entered in the University’s accounting system on a timely basis.
- Placed orders over the phone by providing the shipping information, quantity, catalogue number, a brief description of the product, and the payment method. Faxed supporting documents such as tax exemptions or third party authorization forms.
- Packaged orders for the labs: Created UPS shipping labels online for the package by collecting the shipment information, measurement of the package, and weight of the package. Assisted in preparing the package for shipment by putting the item in a box or envelope and inserting the label. Scheduled the package for pickup.
- Processed university travel/employee expense reimbursements and payment to vendors using TEM. Created a detailed description for the business justification, provided the accounts numbers to charge to, matched receipts to the order, and faxed supporting documents such as receipts to the university.
- Reconciled P-card orders by entering detailed purchase information onto an order log using the receipt or invoice to match the vendor and unit price.
- Assisted with finance and human resources activities including filing out J1-Visa forms and creating offer letters.
- Programs: Proficient in Travel and expense report (TEM), Purchase card (P-card), Windows, Linus, and Mac, MS Office Suite- word advanced Excel spreadsheet, Access, PowerPoint
0-5 years of experience
Responsibilities include handling all nursing, business, physician, and clerical schedules for three practice locations.
- Processed all payroll, 401K, PTO, cafeteria plans, and benefit documentation. Managed all human resources requirements for new employees and physicians.
- Responsible for all aspects of renovation/remodeling of one practice location including coordinating with contractors, vendors, and city inspectors. Responsible for all practice marketing and advertising.
- Accountable for regulation of CLIA, HIPAA, and OSHA manuals for all three office locations.
- Maintained all CME/Licensing/credentialing for 5 physicians and 1 physician assistant.
- Presented month end reports, spreadsheets, and aging reports for all insurance companies as well as processed A/R and Medicare denials.
- Managed accounts payable/receivable, invoices, and credit card statements, balancing of company bank accounts, money market accounts, and profit sharing.
- Accountable for submission of all malignant melanoma cases to Florida Cancer Data System.
- Maintained and ordered all office, clinical, and surgical supplies.
0-5 years of experience
Answered high volume phone calls
- Signed guests in using safety precautions
- Completed tasks for management using Microsoft Word and Excel
- Communicated by email and phone daily
- Ordered all office supplies for company
- Kept payroll for 7 Business Administrators
- Ordered catering for all company meetings
- Assisted Business Administrators in cost tracking weekly
0-5 years of experience
Handled incoming calls and forwarded them to the right person.
- Typed correspondence, reports and other documents
- Performed data entry and keep records.
- Researched and assist with the preparation of motions, policies and procedures.
10+ years of experience
Assists Finance Director in annual audit preparation
- Enters Accounts Receivable/Accounts Payable in Blackbaud’s Financial Edge software
- Provides excellent Customer Service by assisting callers with Park information, event information, memberships, etc.
- Has a working knowledge of Microsoft products – Word, Excel, Outlook, Publisher, PowerPoint
- Administers/maintains 5 credit cards which includes obtaining receipts and reconciling with monthly statements.
- Attends Finance Committee meeting/transcribes minutes.
- Orders/maintains supplies, finding the most cost reducing vendors
10+ years of experience
Provide assistance to business managers through creation of contracts, assisting on sales calls, generating reports, updating system with current pricing and specs, preparation of sales presentations and processing of other key promotional information.
- Perform key customer service functions including: communicating and resolving customer issues, entry of promotional data input into company promotional control system and verification of promotional pricing, time windows and product authorizations.
- Generate customer orders in a timely and effective manner, ensuring rapid processing of promotional billings and reconciliations and greater control of promotional funds.
- Train new BAA’s
- Maintain Printer/Copiers
- Provide coverage for other BAA’s when they are out of office and also help with the mail and Fed/Ex.
0-5 years of experience
Efficiently operate an office by staying organized and following office procedures
- Efficiently schedule appointments
- Copy and fax documents
- Answer multi line phones and make transfers when needed
- Organize patient folders alphabetically and numerically
- Broad knowledge of Windows 7, Vista and Mac computers
0-5 years of experience
Responsibilities for completing daily weekly and monthly audits and bill payments for entire PW departments
- Set up Customer list for Recycling Program
- Worked closely with events coordinator on future public events within the city
- Answered phones and controlled switchboard and dispatched worker; sorted mail
- Tracked budget and payroll per department
0-5 years of experience
- Assisted the Cultural Diversity Center in programming, event planning and office administrative duties.
- Attended and assisted in the planning of events, programming and trainings provided through the cultural diversity center
- Attended and assisted in events that consisted of giving speeches and introducing guest
6-10 years of experience
- Created and mailed invoice and statements
- Make bank deposits, and handle Accounts Payable/Receivable
- Scheduled appointments, filing, faxing, and other clerical Duties
0-5 years of experience
Manage and control financial accounts utilizing Microsoft Excel
- Receive and manage the department’s equipment and apparel inventory
- Prepare training and supervision of up to 4 students per semester for daily operations support
- Executive board member of The UT Financial Management Association (FMA)
- Member of UT Entrepreneurs
- Intramural Sports: Soccer, Softball, and Volleyball
0-5 years of experience
Answer phone calls and deal with any client’s concerns or questions.
- In charge of sending invoices and receiving the service’s department correspondence.
- In charge of maintaining, organizing, and storing service orders and clients information.
- Type out and edit service orders.
- Update and create spreadsheets in Microsoft Excel.
- In charge of reaching out to clients and explaining any type of services they might need now or the future.
0-5 years of experience
- Ensured timely processing of all incoming invoices
- Managed sub-contractor payments
- Kept detailed logs of all outgoing financial transactions
0-5 years of experience
Responsible for completing Purchase Orders, Invoicing, Tracking orders for business clients
- Managed calendar for a team for 16 with scheduling and vacation time. Booked travel requests as needed
- Responsible for overall clerical and administrative support. Scheduled and coordinated daily and weekly, appointments, meetings; as well as, and conferences for team and with clients.
- Built a client base of loyal Apple customers
- Handled incoming calls on multi-line phone system
- Responsible for sending emails and memos out to the whole store team.
- Filed faxed and processed photocopies as requested by management, maintained and ordered supplies
- Assist Customers through the store and made sure they had a great experience
- Performed cash and credit transactions and analyzed sales reports.
- Suggest merchandise that reflects an understanding of customer needs.
Administrative Cover Letter Examples
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Business Administrative Assistant
Last edited by: Gabriela Barcenas, CONTENT STRATEGIST -
Gabriela Barcenas
CONTENT STRATEGISTGabriela is a Certified Professional Resume Writer (CPRW) and career adviser. With 10 years of digital media experience and five years of resume writing expertise, her publication history includes fashion, education, travel, social justice, equitable design and career advice.
